Best Software for Exchange Migration

Exchange migration common challenges

Exchange migration faces many challenges such as data loss, duplication, Exchange server throttling, hybrid configurations etc., affecting the overall success of the migration. Let's explore the common challenges in more detail.

• Data Loss or Corruption: Incorrect data mapping during migration can lead to data loss or corruption, resulting in discrepancies and integrity issues in the migrated data.
• Data Duplication: Lack of de-duplication can cause data replication before or during migration, leading to inaccuracies and data redundancy in the new system.
• Exchange Throttling: Exchange server throttling can affect the efficiency of data migration, requiring careful management for a successful migration.
• Hybrid Configuration: Integrating on-premises Exchange with cloud-based services in a hybrid setup can introduce complexities, impacting data migration and synchronization.
• Coexistence: Maintaining coexistence between old and new systems during migration can be complex, necessitating thorough planning for a smooth migration.
• Cross-Forest / Cross-Domain Migration: Migrating data between different forests or domains introduces complexity, including diverse directory structures and access control challenges.
• Performance Issues: Large-scale Exchange migrations can strain system performance, causing slowdowns and impeding data access in the new system.
• Inconsistent Data: Inconsistent data may arise when data isn't adequately validated or tested before migration, potentially resulting in errors and inaccuracies.
• Technical Challenges: Compatibility issues between systems or network connectivity problems can affect the migration process, leading to errors or delays.

EdbMails Exchange migration software addresses all the above mentioned challenges and ensures a smooth and successful migration.

Exchange Migration scenarios supported by EdbMails

EdbMails Exchange Migration supports a range of migration scenarios. Specifically, it enables you to directly migrate the mailbox data between two different Exchange servers, even if they are located in different Active Directory forests. EdbMails also simplifies the process of migrating mailboxes directly from Exchange 2010 and later versions to Exchange 2016 or 2019, eliminating the need for a double hop migration, a common requirement when migrating from Exchange 2010 to 2019.

The following are the Exchange migration scenarios supported by EdbMails:

• Migrate between any two On-Premises Exchange servers

  EdbMails allows you to directly migrate mailbox data between on-premises Exchange Servers. The software provides support for all Exchange Server versions, including Exchange 2019, 2016, 2013, 2010, and 2007. You can precisely select the destination Exchange servers for your migration process.

• Migrate from On-Premises Exchange server to Office 365

  EdbMails facilitates migrations to Office 365 (Microsoft 365) from Exchange 2010 and later versions, which include the most recent Exchange, Exchange 2019. No need for time-consuming PST export/import processes or complex hybrid setups when moving your organizational data to an Office 365 tenant.

• Export Exchange mailboxes to Outlook PST

  EdbMails simplifies the process of exporting Exchange mailboxes to Outlook PST files. With its user-friendly interface you can export the complete Exchange mailbox data to the PST format. This approach ensures that your Exchange data is readily accessible in Outlook and can be used for backup or archiving needs.

• Import PST to Exchange server

  EdbMails enables you to import multiple PST files into your on-premises Exchange server. The software offers a 'Split PST' option, especially useful when importing large-sized PST files into the live Exchange server.

• Migrate from Small Business Server 2011 to Exchange 2019 and 2016

  Migrating from Small Business Server to your target Exchange server is simplified with EdbMails Exchange Migration. The software supports migration of mailbox , public folder, archive mailbox data from Small Business Server 2011 directly to the required Exchange server versions, including Exchange 2019, 2016, 2013, 2010, 2007.

• Exchange Public folder migration

  EdbMails Exchange Migration software directly migrates Exchange public folders to another Exchange Server and Microsoft 365 Tenant without imposing limitations. It ensures that all items and the entire folder structure are accurately recreated on the target server, preserving the source Public folder structure.

• Migrate from hosted Exchange servers

  Migrating from a third-party hosted Exchange server can be challenging, particularly when access is limited. EdbMails Exchange Migration migrates all the mailbox data from the Hosted Exchange server to an on-premises Exchange server. The software allows you to migrate data from various Hosted Exchange services, including Rackspace, and GoDaddy etc.

• Migrate mail servers supporting IMAP to Exchange server

  EdbMails is the best software for migrating user emails from IMAP supported servers like Gmail, Zimbra, or Zoho. Our migration tool simplifies the process of migrating emails from an IMAP server to an on-premises Exchange server, making the migration straightforward and time-saving. Regardless of your current IMAP email platform, EdbMails is the perfect choice for the successful IMAP migration operation.

• Support for cutover, staged and hybrid migration

  EdbMails Exchange migration software offers a range of migration strategies to choose from, ensuring flexibility in selecting the most suitable approach. Depending on factors like company size, data volume, and available migration time, you can opt for one of the commonly used migration types, including cutover, staged, and hybrid methods.

   Click here for the prerequisites for migration in an Exchange and Office 365 hybrid environment

• Cross Forest and Cross Domain migration

  EdbMails simplifies cross-forest and cross-domain migration within on-premises Exchange environments. EdbMails offers the straightforward approach unlike native migration solutions, which can be complex when migrating user mailbox data between different Active Directory forests. EdbMails eliminates the need for cmdlets or trust relationships between source and target servers, making the cross-forest migration process simple.

Key Features of the best Exchange migration software:

With parallel mailbox migrations, support for different migration types, and a user-friendly interface, EdbMails ensures a seamless and secure transition without downtime. Explore these key features supported by EdbMails for your Exchange migration needs.

• User-Friendly Exchange migration software

  Setting up EdbMails Exchange migration software is a quick and straightforward process. It takes just a few minutes to have the software installed and ready for your initial migration task. The connection of source and target servers is guided by a user-friendly wizard, eliminating the need for PowerShell commands. EdbMails Exchange migration panel offers an intuitive and user-friendly interface to allow you to complete the migration operation within a few clicks.

• High performance and speed with concurrent migration support

  EdbMails supports concurrent mailbox migration, enhancing the efficiency of the migration process. This feature enables the simultaneous transfer of multiple mailboxes, with default support for up to 10 mailboxes and the option to increase this limit to a maximum of 20 mailboxes for improved performance and faster results. Furthermore, EdbMails can be installed on multiple computers, allowing the migration of various mailboxes to further enhance migration speed.

• Secure Exchange Migration software

  EdbMails uses secure Microsoft APIs for migration and performs the migration as per the flow guided by Microsoft. Your credentials and data are NOT stored on our servers. Your Office 365 credentials are not stored and safeguarded by OAuth 2.0 and TLS encryption during authentication. The software uses modern authentication, which is based on MSAL (Microsoft Authentication Library and Microsoft Graph) and OAuth 2.0, is known to be a secure authentication method to access your Microsoft 365 account if you are planning Exchange to Office 365 migration.

• Comprehensive support for Increment Exchange Migration

  EdbMails support for incremental migration (delta migration) , a feature designed to eliminate data duplication in successive migrations from the same source computer to the same destination mailbox. This feature exclusively migrates newly received emails from the source server to the destination, offering time savings, reduced bandwidth usage, and efficient storage space utilization on the target server.

• Unlimited Public Folders Migration

  EdbMails allows unlimited public folder migration for a domain, with the consideration that it consumes 20 mailbox licenses. Additionally, the software enables you to migrate source Exchange public folders to various connection options, including mailbox, public folders, and archive mailboxes on the target server.

• Mailbox Auto Mapping Mechanism

  EdbMails Exchange Migration features an auto mapping mechanism that automatically matches source and target mailboxes. Additionally, you have the option to manually map source mailboxes and folders to their corresponding target mailboxes and folders. The automatic matching feature is particularly advantageous during large-scale migrations.

• Execute Exchange Migration without Server Downtime

  EdbMails ensures that your Exchange servers remain operational throughout the migration process, even during regular business hours. Email service availability remains uninterrupted, allowing users to access their source mailboxes without disruption during the migration. Once the migration is successfully finished, you can promptly resume operations within the target server.

• Comprehensive Exchange Migration Reporting

  EdbMails provides detailed Exchange migration reports that offer a thorough and transparent overview of the migration project's progress. These reports furnish in-depth insights into the items that have been migrated, any encountered errors, and the overall status of migration completion. These reports empower you to stay well-informed throughout the migration, enabling you to closely monitor its success and make informed decisions.

• 24/7 Free Tech Support

  EdbMails offers round-the-clock tech support dedicated to promptly addressing any queries or challenges that may arise during the Exchange migration operation. The responsive support team is readily available to ensure a smooth and trouble-free migration experience from beginning to end. Whether through live chat or phone support, you can easily seek assistance as needed.

• Cost-Effective Exchange Migration Solution

  EdbMails presents a cost-effective Exchange migration solution suitable for businesses of varying sizes. The pricing model is based on the number of source mailboxes, allowing for proactive budget management and preventing unexpected expenses. The flexible lifetime pricing plans can be adjusted as your business grows. Additionally, the software includes continuous 24/7 free technical support and free software upgrades, making it a sound investment for your Office 365 migration project.

How to perform Exchange migration using EdbMails?

EdbMails is reliable software for migrating mailboxes from your on-premises Exchange server. It allows you to directly migrate mailbox, public folder, and archive mailbox data between different Exchange server versions. Below, you'll find a detailed step-by-step guide for a successful Exchange migration

• Step 1: Download and Install EdbMails Exchange server migration software
  • Download EdbMails and install the application on any computer With Windows Operating System connected to your source and target Exchange servers.
  • Launch the application and click either ‘Login’ using the appropriate details or ‘Start Your Free Trial’.
  • See the detailed list of EdbMails system requirements for Exchange migration.

  

  Important Note: If you're migrating standard folders (e.g., Inbox, Calendar, Contacts) from your source Exchange mailboxes, and these folders are initialized with a different language (e.g. French, where the 'Inbox' folder is named 'Boîte de réception'), a direct migration to the destination server may not automatically map to the 'Inbox' folder. Click here to ensure the correct mapping with the corresponding target mailbox folders.

• Step 2: Select live Exchange migration as migration option

  Select the option 'Live Exchange Migration (Hosted, hybrid, on-premise and more..)' and proceed

  

• Step 3: Connect to source Exchange server
  • Within the 'Connect to Exchange server (Source)' window, you have the choice to select the desired connection option and connection methods.
  • Click here for more details on the various Exchange server connection methods supported by EdbMails.
  • EdbMails facilitates the migration of mailboxes, public folders, and archive mailboxes from the source Exchange server to the target server.
  • Tip: EdbMails offers two options for connecting to Exchange. You can use the ‘Default connection’ method, where you specify the Exchange server name and version, or opt for the ‘Autodiscover Email’ method, which allows you to log in directly using user credentials.
  • Click here to set the impersonation rights if you've connected to the source Exchange server using a global admin account
  • Once you successfully login to your source Exchange server EdbMails automatically loads the mailboxes. Also you can load the mailboxes using a CSV file.

  

• Step 4: Select the mailboxes and define the target connection
  • Select the source Exchange mailboxes and folders in the migration window
  • Tip: For your initial migration with EdbMails, it's a full migration. Subsequent migrations from the same source to the target are incremental. If you have duplicate emails in your source server, consider utilizing the EdbMails Exchange Duplicate Remover tool to remove them before proceeding with the migration.
  • Click ‘Migrate to Live Exchange’ to set up the connection with the target server.

  

• Step 5: Connect to target Exchange server

  In the 'Connect to Exchange server (Destination)' window, choose the connection option and method that suits your requirements. Once you've successfully logged in, you can then select one of the available options for loading the target Exchange server mailboxes.

  

• Step 6: Map the source and target Exchange server mailboxes

  EdbMails automates the mapping of mailboxes and folders between the source and target Exchange servers. This functionality proves especially helpful when migrating a significant number of mailboxes, ultimately saving you time in the process.

  

  Tip: EdbMails offers additional options for customizing your Exchange migration task to your specific needs. These options include:

  1. Include and Exclude filter options to migrate selective data
  2. Migrate the items with in specified date range
  3. Exclude emails from the migration that exceed a specified size limit.
• Step 7: Start the Exchange migration

  Initiate and supervise the migration process once mailbox mapping is finished. Subsequently, cross-check the quantity of migrated emails, folders, and mailbox items using EdbMails' text-based log report. At any point, you have the option to pause and resume the operation according to your preferences. Upon successful migration completion, EdbMails displays the migration completion message. Log in to your target server to confirm the migration of items, including emails, calendars, and contacts etc.