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    Exchange and Office 365 Migration
    • Exchange Server MigrationMigrate Exchange 2007, 2010, 2013, 2016, 2019 to Office 365 tenants. Also, migrate between Exchange servers and PST
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User’s Manual
Exchange Server Migration

User Manual

User Manual

  • Exchange Migration Overview
  • Initial Setup
  • System Requirements
  • Installation
    • Installation process
    • Reinstall or Upgrade
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    • Migration speed
  • FAQ
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    • Before Migration
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    • Exchange to Exchange
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    • Exchange to PST
    • Public Folder to Office 365
    • Archive Mailbox to Office 365
    • Public Folder to Exchange
    • Archive Mailbox to Exchange
  • Screenshots
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
  • How it works?
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
    • Exchange to IMAP
    • Exchange Public Folder to Office 365
    • Exchange Public Folder to Exchange
    • Exchange 2010 to 2016 Public folder
    • Exchange 2013 Public folder to Office 365
    • Exchange 2016 Public folder to Office 365
    • Exchange Public Folder to Shared Mailbox
    • Archive Mailbox to Office 365
    • Archive Mailbox to Exchange
    • Hosted Exchange Migration
    • Hosted Exchange to Live Exchange Migration
    • Hosted Exchange to Office 365 Migration
    • Live Exchange to Hosted Exchange Migration
    • Hosted Exchange Public Folder to Office 365 Migration
    • Cross-forest migration from Exchange 2013 to Exchange 2019/2016
    • Hybrid Migration
    • Public folder Migration in Hybrid Environment
    • Migrate GAL and all address list
    • Disable msExchMailboxGuid
    • Exchange to Gmail Migration
    • Multiple PST files to Exchange server
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect to Multiple users using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Connect to multiple users using CSV file
    • Connect to Individual user for migration
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Knowledge Base
    • Exchange to Exchange Migration
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    • Migrate Legacy Exchange to Latest Exchange
    • Cross-forest and cross-domain migration
    • Public folder, Shared mailbox migration
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    • Migrate SBS 2003, 2008, 2011 to a Modern Exchange Environment
    • Export Exchange Mailbox to PST
    • Secure Exchange Migration
    • Selective Mailbox / Folder Migration
    • Automatic Mailbox Mapping
    • Assign Public Folder to one target destination
    • Multiple PST Restore
    • No Impact on users - Zero downtime
    • Migrate Email Rules, Forwarding and Junk Email Configuration
    • Exchange migration speed and throttling management
    • Support for all the languages
    • Advanced settings and options
    • GAL and all address lists Migration
    • Exchange migration reports
    • Best Exchange Migration software
    • Exchange migration checklist
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    • Exchange to Office 365 migration planning
    • Exchange server migration tips
    • Export Exchange server users to CSV
  • Understanding the Application
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    • Exchange Throttling Policy
  • Migration Types
    • Cutover Migration
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  • Map the Mailboxes
  • Migration Walkthrough
    • From Exchange 2003
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    • From Exchange 2010 to Exchange 2019
    • From Exchange 2010 to Exchange 2016
    • From Exchange 2010 to Office 365
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    • From Exchange 2013 to Exchange 2016
    • From Exchange 2013 to Office 365
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    • From Exchange 2016 to Office 365
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    • From Office 365
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults
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  3. Migrate Public folders to Office 365 with EdbMails
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Exchange public folder to Office 365 migration

Public folders in the Microsoft Exchange Server offer an efficient way to organize, collect, and share information within an organization. When migrating from on-premises Exchange to Microsoft Office 365, it's crucial to include public folders in the migration process to maintain access to shared data. This is especially important for organizations that use public folders as a central repository, as migrating them to Office 365 enhances data accessibility for remote users after the migration.

Selecting the right migration tool is essential for a seamless and reliable migration. EdbMails Exchange migration tool simplifies the Exchange public folder to Office 365 migration by eliminating the need for PowerShell scripts and complex manual steps. With features like automatic mapping of public folders between the source and target servers, support for folders of any size, and incremental migration that ensures no duplicate data, EdbMails delivers an easy and efficient migration experience.

Migrate Public Folder to Office 365

  1. Top reasons for Exchange Public folder migration to Office 365

    Improved accessibility

    Migrating to Office 365 improves accessibility by allowing employees to access public folders from any location whether they're in the office or working remotely. This kind of flexibility is essential in today’s work environment, EdbMails makes the public folder migration process to Office 365 smooth and reliable, ensuring that users can access their data without any delays or disruptions.

    Enhanced collaboration

    Office 365 offers powerful collaboration tools like Microsoft Teams and SharePoint, which work smoothly with public folders. This integration helps teams communicate and work together more efficiently. EdbMails makes it easy to migrate Exchange public folders to Office 365 by ensuring that all data is transferred accurately. With everything in place, teams can collaborate better and stay productive without missing data.

    Scalability

    Office 365 offers scalable solutions that can grow with your organization. As your company expands, you can easily manage and access more data and users without the constraints of on-premises servers. EdbMails supports the migration of unlimited public folders, making it easier for users and organizations to scale their data needs as they grow.

    Cost savings

    Moving to Office 365 can reduce IT costs associated with maintaining on-premises infrastructure, such as hardware upgrades and maintenance. This allows organizations to allocate resources more effectively. With EdbMails, the migration process is streamlined and efficient, maintaining zero downtime and offering cost-effective software for Exchange public folder migration.

    Enhanced security and compliance

    Office 365 provides advanced security features and compliance tools to help protect sensitive information. This is especially important for organizations that must adhere to regulatory standards. EdbMails ensures that all data, including public folders, is migrated securely, maintaining integrity and compliance throughout the process.

    Automatic updates

    Office 365 automatically updates its features and security protocols, ensuring that users always have access to the latest tools and enhancements without the need for manual intervention. EdbMails simplifies the migration process, ensuring that all public folder data is up to date and ready to leverage the latest features in Office 365 after migration.

    Centralized management

    Office 365 allows for centralized management of users, data, and applications, making it easier for IT teams to administer and maintain the environment. EdbMails provides a user-friendly interface for managing the migration of public folders, enabling IT teams to oversee the entire process efficiently.

  2. Plan to migrate Public folder to Office 365

    Prior to starting the migration, it is vital to thoroughly review and comprehend the requirements and prerequisites for transferring Public folders from Exchange to Office 365.

    Below is a list of key factors to consider when assessing and preparing your environments:

    • Analyze the total size and number of public folders you plan to transfer.
    • Determine if you will migrate all public folders at once or implement a prioritized approach.
    • Review your internet bandwidth and network configurations to ensure they meet the necessary specifications.
    • Decide whether to relocate the public folders to dedicated public folders or shared mailboxes on the target server.
  3. Pre migration activities on Exchange server

    • It is very important to make sure that Exchange Server 2013 has the cumulative updates CU15 and more, while Exchange Server 2016 should have CU4 before running the migration process.
    • Specifically, to support Exchange server 2010, the latest or newest version that you should have installed is Service Pack 3 Release 3 or higher.
    • In the Exchange server, assign the Server Management role group.
    • Make sure the management role of the source Exchange server for the admin account has been granted ApplicationImpersonation permissions and ensure that the mailboxes and other associated folders you want to import are not excluded from the addresses.
    • Assign the admin permissions to all the public folders you want to migrate

       Steps to create public folders and assign admin permission

  4. Pre migration activities on Office 365

    • If you are planning to migrate the source Public folders to Office 365 Public folders, then create a public folder on the target server and then assign the Public folder to the admin user.

       Steps to create Office 365 Public folder and assign admin permissions

      Note: It is crucial to note that if you are using Exchange Hybrid, you cannot migrate Public folders directly to Office 365. In such a scenario, it is recommended to migrate public folders from an offline EDB file to Office 365.

  5. Steps to migrate public folder to Office 365 using EdbMails

    • Step 1: Download and install EdbMails software

      • Download & Install the EdbMails application on your computer, ensuring it can connect to your source Exchange server.

         System requirements for Exchange public folder migration.

        EdbMails software installation

      • Launch EdbMails software and ‘Login’ with your email address and password or choose ‘Start Your Free Trial’.

        Login to EdbMails application

      • ️Select the 'Live Exchange Migration' option.

        Select ‘Live Exchange Migration’ option

      • Select 'Live Exchange to Office 365 Migration'

        Select ‘Live Exchange to Office 365 Migration’

      • You can either keep the default job name or click the ‘New Job’ button to change the job name.

        Exchange Public Folder to Office365 job name

    • Step 2: Connect to the source Exchange server
      • To connect to the source Exchange server, click ‘Add New Connection’ to create a new setup. If you’ve connected before, you can choose it from the list and click ‘Connect to Existing’ to proceed.

        Click Add New Connection

      • ️Select ‘Connect to Public folders’ and click the ‘Next’ button.

        Choose ‘Connect to public folders’ option

      • Enter the source Exchange server details and click the ‘Login’ button.

        Login to source Exchange server

      • Select one of the methods to load the public folders.

        Source load mailboxes option

    • Step 3: Select the Public folders for migration
      • Select the required public folders on the Exchange server that you wish to migrate to Office 365.
      • Then, click 'Next' to initiate the connection with the destination server.

        Select the mailboxes

         If you're migrating for the first time, EdbMails will perform a full migration. For any subsequent transfers between the same source and target, it automatically supports incremental migration.

    • Step 4: Connect to target Office 365 server
      • Click the ‘Add New Connection’ button to establish a new connection to the target Office 365 server. To use the previous connection, select it from the connection list and click the ‘Connect to Existing’ button to proceed.

        Target Exchange Server Connection

      • Choose the ‘Connect to Public folders’ option and click the ‘Next’ button.

        Select Public folders connection option

      • Choose one of the authentication methods and click the ‘Login’ button and login on Microsoft Sign in page.

        Connect to the target Office 365 server

      • Authenticate on Microsoft sign-in page.

        Microsoft sign-in page

      • Select one of the methods to load the public folders.

        Select the option to load the mailboxes

    • Step 5: Exchange to Office 365 public folder mapping
      • EdbMails automatically maps public folders between the Exchange server and Office 365.

        Exchange to Office 365 public folder mapping

    • Step 6: Start Exchange public folder migration to Office 365
      • Click the ‘Start Migration’ button to begin the migration process.

        Start migration mailboxes

      • The migration process is underway, and you can track it via the progress bar. You can also pause or resume the operation at any point. Upon completion, EdbMails will show a confirmation message.

        Exchange public folder to Office365 migration progress

      • Clicking the 'View Logs' button to view the migration report. Additionally, log in to your target Office 365 server to confirm that items such as emails, calendars, contacts, and other data have been migrated successfully.
  6. Exchange to Office 365 public folder migration troubleshooting

    For assistance with migration errors, refer to the Exchange migration troubleshooting guide and the Public folder troubleshooting section for potential solutions. For more information about EdbMails Exchange migration, check the Frequently asked questions section for detailed insights.

    Solution for public folder migration failures due to insufficient permissions.

Benefits of EdbMails to migrate public folders to Office 365

  1. Automation: EdbMails Exchange migration tool automates the migration of public folders to your designated Office 365 tenant without the need for any commands or PST import methods. It automatically loads public folders and displays all folders and subfolders in a tree view, allowing you to easily select the required folders for migration. Furthermore, the software automates public folder mapping between the source Exchange server and the target Office 365, eliminating manual effort
  2. Cost-effective software: EdbMails is a cost-effective software for migrating public folders to Office 365, eliminating the need for complex scripts and minimizing resource requirements. With a one-time purchase model and no hidden fees, organizations can budget effectively. The software ensures a reliable migration experience at a competitive price, making it an ideal choice for economical transition to Office 365
  3. Unlimited public folder migration: EdbMails allows the migration of an unlimited number of public folders from an Exchange server domain, with no restrictions on the size of the folders being transferred.
  4. Precise replication: EdbMails ensures that every piece of folder data is migrated from Exchange Public folders to Office 365, preserving the original structure and content precisely as it appears in the source environment.
  5. Incremental migration: EdbMails supports incremental migration feature that ensures only the new and modified data migration and avoids duplicate items migration during subsequent migration operation, optimizing bandwidth and reducing overall migration duration.
  6. Effortless migration: This solution enables the migration of Public folders while ensuring that their availability remains intact and the integrity of the data is preserved, no matter the size of the folders.
  7. Secure migration: EdbMails ensures high-level data security during Exchange public folder migration to Office 365 by using advanced protections. The tool relies on secure Microsoft APIs and follows Microsoft's strict migration protocols to maintain data integrity. Data transfers are protected with SSL/TLS encryption, and security is further enhanced with OAuth 2.0 and multi-factor authentication. EdbMails is ISO 27001:2013 certified and complies with GDPR and HIPAA standards.

Additional resources:

  • EdbMails Exchange migration software
  • Exchange to Office 365 migration
  • Exchange 2010 to Office 365 migration
  • Exchange public folder to Exchange migration
  • Exchange 2010 to 2016 public folder migration
  • Exchange 2013 public folder to Office 365 migration
  • Exchange 2016 public folder to Office 365 migration
  • Public folders to shared mailbox migration
  • Exchange archive to Office 365 migration
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IntroductionTop ReasonsMigration PlanExchange Pre-MigrationOffice365 Pre-MigrationMigration StepsTroubleshootingEdbMails Benefits

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