Cutover migration
How to perform Cutover Exchange migration?
You can use EdbMails Exchange Migration tool to perform a simple and secure cutover migration. An advantage of the application is that you do not have to run complicated cmdlets or require technical expertise to migrate to Exchange.
EdbMails Exchange migration makes the entire cutover Exchange migration process straightforward. Simply select what you want to migrate, and EdbMails will handle the rest without affecting your data. The main goal of this application design is to make the entire Exchange or Office 365 migration process smooth and flawless.
EdbMails is an excellent solution that enables you to select the migration depending on your environment. You can complete the Exchange or Office 365 migration from a single, well-organized interface without affecting your source mailbox data.
Cutover migration with EdbMails Exchange migration software
- Step 1: Download and install EdbMails Exchange server migration software setup
- Download EdbMails and install the application on the source Exchange server or any other computer. You can also perform the migration operation by installing EdbMails on a non-Exchange server computer.
- Launch the application and click 'Login' or 'Start Your Free Trial'.
Refer to the link for a detailed list of EdbMails system requirements for Exchange migration.
Note: If the Standard folders (such as Inbox, Calendar, Contacts) on your source Exchange server mailboxes are initialized with a different language, follow the below details to migrate these folders to the respective system folders on the target (destination) server.
For Instance: If your source Inbox folder is named 'Boîte de réception', which is in French language and you migrate this folder directly to the destination server, then by default it will not be mapped to the 'Inbox' folder on the target server. In order to map the folder with the french name to the respective folder, change the regional settings on the target server to match that of your source mailbox folder language (in this case, it is French).
Click here to know the steps to change the language and regional settings on Exchange server
- Step 2: Select the required migration technique from the menu
From the EdbMails migration wizard, select ‘Live Exchange Migration’ or Office 365 migration depending on which source server you want to migrate from
- Step 3: Set the impersonation rights and connect to the source server
Login as a global admin if you are migrating mailboxes on behalf of other users in your organization. If you do not have the necessary permissions, set the impersonation rights for the admin user account on the source Exchange server. You can also load the mailboxes using a CSV file
If your source is Office 365, follow the instructions on how to connect to Office 365 mailboxes and set impersonation rights.
With EdbMails, you can migrate mailboxes, public folders, and archive mailboxes between your Exchange and Office 365 environments.
- Step 4: Choose the mailboxes and connect to the target server
On successful login, you can see a list of mailboxes from your source server. Choose the mailboxes and folders you want to migrate to the target Exchange or Office 365.
Click 'Migrate to Live Exchange' or 'Migrate to Office 365' to set up connection with the preferred target server.
If this is the first time you’re migrating with EdbMails, the migration is a full migration. On subsequent migrations from the same source to the target, the migration is incremental.
- Step 5: Connect to target server as a Global Admin user
Connect to your target server using the same steps as the source. If you plan to migrate mailboxes on behalf of other users, make sure you log in as Global Admin.
- Step 6: Map the mailboxes between the source and the target
The mapping activity in EdbMails can automatically match and map the mailboxes and folders between the source and target server and saves time when you migrate a large number of mailboxes.
- Step 7: Start the cutover migration from the source to the target
After you complete the mailbox mapping step, start and monitor the migration operation. Finally, verify the count of migrated emails, folders and mailbox items with EdbMails text-based log report.
- Step 1: Download and install EdbMails Exchange server migration software setup
Post-migration tasks for cutover migration
- Step 1: Update the MX records to point to the target server
To receive messages on the target Exchange or Office 365, change the DNS records known as MX records to enable email to work with the new server you have migrated to. In addition, configure the Autodiscover record to allow Outlook to connect to the migrated mailboxes.
- Step 2: Create a new Outlook profile for users in the new domain
Configure the Outlook profile for each user in your domain if Outlook has problems connecting to the new server.
- Step 3: Decommission and uninstall the Exchange server
After you migrate to the target Exchange or Office 365 server, you can safely decommission or uninstall your existing on-premise Exchange server.
- Step 1: Update the MX records to point to the target server
Exchange migration troubleshooting
Refer to the Exchange migration troubleshooting guide for possible solutions related to migration errors. For more information on EdbMails Exchange migration refer to the frequently asked questions (FAQs)
Advantages of using EdbMails for cutover migration
- Incremental migration to prevent migration of duplicate items on successive migration operations to the target.
- Advanced include and exclude filter options for mailbox items and folders
- Facility to migrate Exchange Public folders and Shared Mailbox
- Direct mapping of mailboxes between the source and the target
- Migrate to Exchange and Office 365 without technical expertise
- Fast migrations with complete data consistency between the source and target servers
For cutover migration from different Exchange server versions, see the following migration guides.
