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Export Exchange 2013 Mailbox to PST

With Microsoft ending support for Exchange Server 2013 on April 11, 2023, organizations still using it now face higher risks in terms of security, compliance, and system stability. Without ongoing updates or technical support, Exchange 2013 environments become more exposed to cyber threats and unexpected issues. Because of this, it’s important for IT teams to act early, protect mailbox data, and plan a smooth migration or reliable long-term archiving strategy to avoid disruptions.

One of the most effective strategies is to export Exchange 2013 mailboxes to PST (Personal Storage Table) files. This keeps important data like emails, attachments, calendars, contacts, and tasks safe and easy to access. PST files play a key role in backup, recovery, and compliance, while also supporting smooth migration to modern platforms such as Exchange Online (Microsoft 365) or Exchange Server 2019.

Export Exchange 2013 mailbox to PST

EdbMails Exchange Migration Software provides a comprehensive and reliable solution to export Exchange 2013 mailboxes to PST. The software supports incremental exports, ensuring that only new or changed items are exported without duplicating data. With features like PST file splitting, granular mailbox selection, and auto-reconnect during network interruptions, EdbMails makes the entire process fast, efficient, and user-friendly.

As a Microsoft-partnered solution, EdbMails is widely used by organizations for reliable Exchange data management and migration. Whether you're upgrading your server, archiving old mailboxes, or setting up backups for disaster recovery, EdbMails maintains a secure and smooth experience. EdbMails helps keep your data protected and ensures compliance in the post-Exchange 2013 environment

The sections below cover the export prerequisites, step-by-step procedure, and the advantages of using EdbMails to export Exchange 2013 mailboxes to PST files

Prerequisites to export Exchange 2013 mailbox to PST
- Set the impersonation rights to global admin user
  If you are using a global admin account to connect to your source Exchange server, ensure to set impersonation rights.
  Set the impersonation rights for the admin user account
- Install Microsoft Outlook on your computer
  For exporting mailboxes to PST by using EdbMails, you need to have Microsoft Outlook installed on your computer. Install the latest applicable updates for MS Outlook and ensure that you have sufficient space on your computer to save the output PST file.
- Create a profile in Outlook
  For a successful PST export operation, you must create a new Outlook profile.
  See how to create an Outlook profile
Steps to Export Exchange 2013 Mailbox to PST
- Step 1: Download and Install EdbMails Exchange migration software
  - Download and install EdbMails on your computer.
    System requirements to export Exchange 2013 mailbox to PST.
  - Start the EdbMails application on your system.
  - Enter your registered email ID and password and click ‘Login’. If you are a new user, select ‘Start Your Free Trial’ to proceed with the trial version.
    Note: The trial version provides access to all key features and supports migration of up to 30 items per folder. For unlimited migration, purchase Exchange Migration license from the EdbMails website.
    Click here to view the Exchange Migration pricing details.
    After completing the purchase, close and reopen the application. Then log in using the same email ID and password used during the purchase to activate the license successfully.
  - Choose the ‘Live Exchange Migration’ option.
  - Select 'Live Exchange to PST Export’ option.
  - You can either keep the default job name or click the ‘New Job’ button to change.
  - Click the ‘Browse’ button and select the destination location where the PST file will be saved for the exported data.
  - Select the location to save the exported PST files. Also, ensure that you have enough storage space to save the PST files.
- Step 2: Connect to source Exchange 2013 server
  - Click ‘Add New Connection’ to create a connection with the source Exchange server. If a connection is already configured, select it from the list and click ‘Connect to Existing’ to continue.
  - Choose the required connection options and click the ‘Next’ button.
    Learn more about Exchange server connection methods available in EdbMails.
    Using EdbMails, you can export mailboxes, public folders, and archive mailboxes from your Exchange server to Outlook PST files.
  - Provide the source Exchange 2013 Server details such as the IP address (Domain name), Exchange version, username, and password.
  - Click the ‘Login’ button to continue.
  - After successfully signing in to the source Exchange server, choose a suitable method to load the mailboxes. EdbMails automatically loads the mailboxes for you. However, due to Microsoft API limitations, only up to 100 mailboxes may be displayed. If your environment contains more than 100 mailboxes, use the ‘Load Mailboxes using .CSV file’ option.
    See how to load Exchange server mailboxes using CSV file.
  - Click the ‘Next’ button to continue.
- Step 3: Select the Exchange 2013 server mailboxes
  - Choose the specific mailboxes/folders you wish to export from the source Exchange server
  - Click the ‘Next’ button to proceed.
- Step 4: Start Exchange 2013 to PST export operation
  - Review the selected mailboxes and make sure the ‘Action’ is set to ‘Export’.
  - Click the ‘Settings’ option to apply filters such as date range, sender, recipient, CC/BCC, or message status. You can also enable PST splitting if required. If you don’t need any filters, continue without changes.
  - Save your settings to proceed.
  - Click the 'Start Export' button.
  - The migration process has now started, and you can track its progress through the progress bar.
  - Once completed, you will receive a notification to review the migration status report. Click ‘View Logs’ to check the detailed report.
  - You can pause or resume the migration at any time based on your requirement
  - Open the export PST files on your Outlook and verify the items.

Advantages of EdbMails to export Exchange 2013 mailbox to PST

Granular Export Options:
EdbMails provides granular export options, allowing users to selectively export specific mailboxes, folders, or items. This feature ensures that only the necessary data is exported, minimizing storage use and speeding up the process without affecting overall performance.
Folder-Based PST Creation:
EdbMails allows you to create separate PST files for individual folders within a mailbox. This feature helps in organizing data efficiently, making it easier to manage large mailboxes and simplifying future data retrieval or migration tasks.
Compatible with all Windows OS Versions:
EdbMails is fully compatible with all versions of Windows operating systems including Windows 11, 10, 8.1, 8, 7, Vista, and XP. Whether you are using the latest Windows version or an older one, EdbMails ensures a flawless and error-free experience throughout the export process, offering flexibility across different environments.
End-to-End export Solution:
EdbMails offers a complete end-to-end solution to export Exchange 2013 mailboxes to PST. From initiating the export to completing the process, it handles everything with precision, reducing manual effort and ensuring smooth and uninterrupted migration.
Advanced Security and Compliance Protocols:
EdbMails integrates advanced security and compliance protocols, ensuring that all exported data remains protected during the process. This includes encryption and regulatory compliance measures, giving administrators peace of mind while handling sensitive business data.
Concurrent Export Operation:
EdbMails allows for concurrent export operations, enabling users to export multiple mailboxes at once, significantly reducing the time required for large migrations and enhancing overall efficiency.
Automatic Throttling Management:
EdbMails includes automatic throttling management that handles Exchange throttling policies to maintain migration consistency. Although throttling can slow backup or migration speed, EdbMails helps minimize its impact.
Exclude Junk Email:
EdbMails enables you to exclude the Junk Email folder during export. Its filter settings indicate that folders like deleted Items, conversation history, and junk email are excluded. This ensures unwanted or unnecessary items are not included in the final export.