Map Mailboxes/Public Folders to One Target Mailbox/Folder

Mapping multiple source mailboxes or public folders to a single target mailbox or folder is a strategic migration technique that centralizes data from multiple users or departments into one destination. This method is especially useful when retaining each source mailbox is unnecessary, such as with inactive users or role-based mailboxes. It reduces storage usage, simplifies administration, and improves data control after migration. Organizations often use this approach during mergers, employee offboarding, or public folder cleanups to maintain access to important data without retaining outdated structures. It also helps streamline environments, making post-migration management more efficient and compliant with organizational policies.

Organizations commonly adopt this method during mergers and acquisitions to unify mailboxes from different entities into a centralized archive. It is also useful when handling mailboxes of departing employees, where their data needs to be preserved under a manager’s or department’s mailbox for compliance or future reference. Similarly, in archival scenarios, several legacy or low-activity mailboxes can be combined into a single mailbox to optimize storage. Public folder restructuring is another case where mapping various folders into a single destination can streamline navigation and improve usability. In all these cases, the technique helps maintain business continuity while minimizing administrative effort and system clutter.

How EdbMails Exchange migration tool supports this process

EdbMails Exchange migration tool provides a dedicated feature to map multiple source mailboxes or public folders to one target mailbox or folder. This feature is designed for administrators who need flexibility during complex migrations. During setup, users can manually map multiple sources into a selected destination using EdbMails’ intuitive interface.

The tool supports folder-level mapping, ensuring that migrated content from different sources can be neatly organized within the target mailbox. It also preserves folder names and structure where needed, allowing full traceability of data origin. EdbMails automates the process without requiring scripts or PowerShell, which minimizes manual errors and saves valuable time.

Whether you're consolidating mailboxes after a merger or archiving multiple accounts, EdbMails ensures the process is efficient, secure, and fully under your control.