User Manual


EdbMails Exchange Migration tool created to migrate source Exchange mailboxes, Archive mailboxes, and public folders to the preferred destination. This Application performs the simplified Migration, which doesn't need any additional steps, e.g., you can migrate directly from Exchange Server 2007 to Exchange Server 2019.Read more

The Application does not require any component to be installed on the target server. It accesses your source mailboxes using Microsoft API to read their data passively and migrate items to the target mailboxes in one transaction. For the migration process, the mailboxes / public folders need to exist and be active on the target server. For this Migration, user accounts used for the migration process need to have adequate roles based on whether they are connected to the source server or the target server.

As far as the source data security and safety are involved, the Application does not delete anything on the source server. It reads the source data passively, so no data is deleted or modified on your source server mailboxes.

Types of data migrated using EdbMails Exchange Migration:

  • Mailboxes - no matter the number of mailboxes you wish to migrate, the Application migrates it entirely. It reads the selected source mailboxes and transfers its data to the target server. All the folders and its items from the source mailboxes will be migrated to the corresponding folders in the target mailbox and look precisely as a source. It also migrates any permissions (delegates) from the source mailboxes.

  • Archive Mailboxes - Connect to source Exchange server 'Connect to Archive mailbox,' Application loads the list of source Archive mailboxes. All the folders and its items from the source Archive mailboxes will be migrated to the corresponding folders in the target Archive mailboxes and look precisely as sources.

  • Public Folders - the Application will replica the source public folders structure and migrates all the items to the target server. You need to create public folders on the target server and assign the admin account used in the Application. Connect to your target Public folder with the assigned Admin account during the migration process to migrate all the data.

    Note that the Application migrates the selected folders and its items. It also migrates any permissions (delegates) from the source associated with a particular mailbox or public folders.

    All the item types are supported in this Migration from Exchange Server / Office 365. Item types like Emails, Calendars, Contacts, Notes, Tasks, Journals, and more.

Different scenarios of Migration based on environments

EdbMails Exchange Migration allows you to migrate the mailboxes within same/different domains and same or cross-forest environments

  • Migration within the same forest and same domain
  • Cross-forest Migration within the same domain
  • Cross-domain Migration within the same forest
  • Cross-forest and cross-domain Migration

Exchange Migration incremental migration support

The Application has a built-in incremental migration feature to perform delta migrations. On consecutive Migration, it does incremental check before it migrates to the target mailbox. Only the new items on the source server are migrated to the target server. The items got migrated, if you modify the items on the source server, those items will be remigrated to the target server.

Restrictions for migrating mailboxes within the same forest and the same domain

EdbMails Exchange Migration can be used to migrate mailboxes within the same forest and the same domain. However, you cannot migrate the source mailbox as the target mailbox. You need to create a new user with a new mailbox or select another mailbox of a different user as the target for Migration. Due to Exchange limitations, individual users in Active Directory cannot have two mailboxes. If you want to migrate the source and choose the same mailbox as the target, it will not be possible. You will encounter duplicated items on the target mailbox. If, however, you need to create another user along with the associated and then map it as the target mailbox, the Migration will be completed successfully.

Can I migrate public folders within the same forest/ same domain

No. EdbMails Exchange Migration will not support you in migrating public folders within the same domain in the same forest. Such a migration scenario is not possible due to Exchange Servers' limitations.

Public folders migration is also not supported in a hybrid environment, while public folders cannot exist in both Office 365 and on-premises Exchange at the same time.

Can I migrate data between two servers that have a different display language?

Yes. EdbMials Migration migrates emails and public folders despite the language used in source and target. It also doesn't matter the language in your source environment is different from your target environment.

Standard Outlook folders, such as Inbox, Drafts, Sent Items, Contacts, Calendar, etc. are always migrated to their corresponding on the target server. For instance, data from an Exchange server mailbox set up in French to an Office 365 set up in German, the contents of the Boîte de réception folder (Inbox) will be migrated to the Posteingang folder.

Supports Office 365 MFA (multi-factor authentication)

EdbMails Exchange Migration supports multi-factor authentication (MFA) for Office 365. MFA is a security measure that restricts unauthorized access to your account. Once MFA enabled, each time you log in to Office 365 tenant with your password, you will be required to confirm your identity by providing a confirmation code that you get via text message, phone call, or Microsoft Authenticator app.