EdbMails EDB Recovery and Migration software
  • Reseller
  • Free Trial
  • Video Tutorials
  • Support
  • FAQ
  • Free Tools
  • Knowledge Base
  • Products
    Exchange EDB / Email Recovery Tools
    • EDB Recovery and MigrationRecover EDB to PST, EDB to Office 365 and Exchange NO Duplicate Migration
    • OST Recovery and MigrationRecover OST to PST, OST to Office 365 and Exchange Migration
    • PST Recovery and MigrationRecover Outlook PST, PST to Office 365 and Exchange Migration
    • MBOX Export and MigrationExport MBOX to PST, MBOX to Office 365 and Exchange Migration
    • NSF Export and MigrationExport NSF to PST, NSF to Office 365 and Exchange Migration
    Exchange and Office 365 Migration
    • Exchange Server MigrationMigrate Exchange 2007, 2010, 2013, 2016, 2019 to Office 365 tenants. Also, migrate between Exchange servers and PST
    • Office 365 MigrationMigrate Source Office 365 tenants to Destination Office 365 tenants. Also, migrate to Exchange Server and PST
    • IMAP Email Backup & MigrationMigrate all IMAP email servers (Gmail, Zimbra, Zoho, Yahoo etc.), Office 365, Exchange and Backup to Outlook PST
    • SharePoint Online MigrationMigrate documents, files and folders from SharePoint sites
    • OneDrive for Business MigrationMigrate documents, files and folders from OneDrive
    • Microsoft Teams MigrationMigrate Teams, documents, files and folders etc.
    Exchange and Office 365 Backup
    • Office 365 BackupIncremental, Granular, Encrypted and Compressed Office 365 Mailboxes Backup
    • Exchange Server BackupIncremental, Granular, Encrypted and Compressed Exchange Mailboxes Backup
    • SharePoint, OneDrive & Teams BackupBackup Online site collections, Team sites, Office 365 groups, all documents etc.
    • Duplicate Remover - Office 365 & Exchange Remove duplicate emails, calendars, contacts, journal etc. from Office 365 and Exchange
    • GAL and All Address Lists migrationDirectly migrate Exchange and Office 365 Global address list and Address Lists items
    Go to products
  • Pricing
  • Features
  • Download
  • Account
    1. Home
    2. Product
    3. staged migration

    Exchange server staged migration

    Steps to migrate Exchange to Office 365 using staged migration

User Manual

  • Exchange Migration Overview
  • Initial Setup
  • System Requirements
  • Installation
    • Installation process
    • Reinstall or Upgrade
    • How to uninstall
    • Migration speed
  • FAQ
    • General
    • Migration Free Trial / Demo
    • Migration License
    • Before Migration
    • Migration - Steps
    • After Migration
  • Videos
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
    • Public Folder to Office 365
    • Archive Mailbox to Office 365
    • Public Folder to Exchange
    • Archive Mailbox to Exchange
  • Screenshots
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
  • How it works?
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
    • Exchange Public Folder to Office 365
    • Exchange Public Folder to Exchange
    • Exchange 2010 to 2016 Public folder
    • Exchange 2013 Public folder to Office 365
    • Exchange 2016 Public folder to Office 365
    • Exchange Public Folder to Shared Mailbox
    • Archive Mailbox to Office 365
    • Archive Mailbox to Exchange
    • Hosted Exchange Migration
    • Hosted Exchange to Live Exchange Migration
    • Hosted Exchange to Office 365 Migration
    • Live Exchange to Hosted Exchange Migration
    • Hosted Exchange Public Folder to Office 365 Migration
    • Cross-forest migration from Exchange 2013 to Exchange 2019/2016
    • Hybrid Migration
    • Public folder Migration in Hybrid Environment
    • Migrate GAL and all address list
    • Disable msExchMailboxGuid
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect to Multiple users using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Connect to multiple users using CSV file
    • Connect to Individual user for migration
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Understanding the Application
    • Program's Component
    • Migration
    • Incremental Migration
    • Exchange Throttling Policy
  • Set Office 365 Impersonation rights
    • Using PowerShell commands
    • Using Office 365 GUI
  • Migration Types
    • Cutover Migration
    • Staged Migration
    • Hybrid Migration
  • Map the Mailboxes
  • Migration Walkthrough
    • From Exchange 2003
    • From Exchange 2007
    • From Exchange 2010 to Exchange 2019
    • From Exchange 2010 to Exchange 2016
    • From Exchange 2010 to Office 365
    • From Exchange 2013 to Exchange 2019
    • From Exchange 2013 to Exchange 2016
    • From Exchange 2013 to Office 365
    • From Exchange 2016 to Exchange 2019
    • From Exchange 2016 to Office 365
    • From Exchange 2019 to Office 365
    • From Office 365
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults

What is Staged migration?

Staged Migration is a migration technique which migrates all the existing users’ mailboxes from on-premises Exchange to Exchange online (Office 365).In staged migration, the mailbox migration can be performed in two stages if necessary. This migration method is recommended for medium and large sized organizations with high data volumes. Because of the increased data volume, it cannot be migrated overnight or over weekends like cutover migration. For organizations that operate 24/7 and can’t afford longer downtime in their operations, staged migration is an ideal solution. Basically, the staged migration process is divided into two stages.

In the first stage, you migrate data which is either older or newer than a particular date. You then transfer the domain to the destination server and update the MX records after you complete the migration. In the second stage, you migrate the remaining data from the first stage.

An advantage of the staged migration method is that you migrate the most recent data first during off-hours or on weekends, then transfer the domain and update the MX records. This methodology enables your users to resume working in the new environment while you migrate the remaining data from the source to the target.

Exchange server staged migration

Who can perform Staged Migration?

Staged Migration is suitable for medium sized organizations and this technique can be chosen when you have your source email system in Exchange or Office 365.

You can perform Staged Migration effortlessly without requiring any expertise using EdbMails Exchange Migration tool. You can migrate Exchange to Exchange of the same domain or to different domain, on-premises Exchange to Hosted Exchange and to Office 365.

  1. Staged migration with EdbMails Exchange migration software

    Steps for staged migration

    • Step 1: Download and install EdbMails Exchange server migration software setup
      1. Download EdbMails and install the application on the source Exchange server or any other computer. You can also perform the migration operation by installing EdbMails on a non-Exchange server computer.
      2. Launch the application and click 'Login' or 'Start Your Free Trial'.

       Refer to the link for a detailed list of EdbMails system requirements for Exchange migration.

      Note: If the Standard folders (such as Inbox, Calendar, Contacts) on your source Exchange server mailboxes are initialized with a different language, the following details describe how to migrate these folders to the respective system folders on the target (destination) server.

      For Instance: If your source Inbox folder is named 'Boîte de réception', which is in French language and you migrate this folder directly to the destination server, then by default it will not be mapped to the 'Inbox' folder on the target server. In order to map the folder with the french name to the respective folder, change the regional settings on the target server to match that of your source mailbox folder language (in this case, it is French).

       Click here to know the steps to change the language and regional settings on Exchange server

    • Step 2: Select the required migration technique from the menu

      From the EdbMails migration wizard, select 'Live Exchange Migration' or 'Office 365 migration' depending on which source server you want to migrate from.

      Exchange Migration

    • Step 3: Set the impersonation rights and connect to the source server

      Login as a global admin if you are migrating mailboxes on behalf of other users in your organization. If you do not have the necessary permissions, set the impersonation rights for the admin user account on the source Exchange server. You can also load the mailboxes using a CSV file.

      If your source is Office 365, follow the instructions on how to connect to Office 365 mailboxes and set impersonation rights.

      With EdbMails, you can migrate mailboxes, public folders, and archive mailboxes between your Exchange and Office 365 environments.

    • Step 4: Choose the mailboxes and connect to the target server

      On successful login, you can see a list of mailboxes from your source server. Choose the mailboxes and folders you want to migrate to the target Exchange or Office 365.

      Click 'Migrate to Live Exchange' or 'Migrate to Office 365' to set up connection with the preferred target server.

      If this is the first time you’re migrating with EdbMails, the migration is a full migration. On subsequent migrations from the same source to the target, the migration is incremental.

    • Step 5: Migrate data newer than a specific date

      The first stage of the staged migration involves migrating mail data newer than a specific date. You can use the Date filter in EdbMails settings to migrate mail data newer than a specific date.

    • Step 6: Connect to target server as a Global Admin user

      Connect to your target server using the same steps as the source. If you plan to migrate mailboxes on behalf of other users, make sure you log in as Global Admin.

      •  Connect to the target Exchange server
      •  Connect to the target Office 365 server
    • Step 7: Map the mailboxes between the source and the target

      The mapping activity in EdbMails can automatically match and map the mailboxes and folders between the source and target server and saves time when you migrate a large number of mailboxes.

    • Step 8: Start the staged migration from the source to the target

      After you complete the mailbox mapping step, start and monitor the migration operation. Finally, verify the count of migrated emails, folders and mailbox items with EdbMails text-based log report.

  2. Post-migration tasks for staged migration

    • Step 1: Update the MX records to point to the target server

      To receive messages on the target Exchange or Office 365, change the DNS records known as MX records to enable email to work with the new server you have migrated to. In addition, configure the Autodiscover record to allow Outlook to connect to the migrated mailboxes.

    • Step 2: Create a new Outlook profile for users in the new domain

      Configure the Outlook profile for each user in your domain if Outlook has problems connecting to the new server.

    • Step 3: Migrate the remaining data to the target server

      After completing the first stage of the staged migration, you can migrate to the same target server using EdbMails incremental feature. This facility enables you to perform subsequent migrations from the same computer thereby avoiding duplicate item migration.

  3. Exchange migration troubleshooting

    Refer to the Exchange migration troubleshooting guide for possible solutions related to migration errors. For more information on EdbMails Exchange migration refer to the frequently asked questions (FAQs)


Advantages of using EdbMails for staged migration

  1. Incremental migration to prevent migration of duplicate items on successive migration operations to the target.
  2. Advanced include and exclude filter options for mailbox items and folders
  3. Facility to migrate Exchange Public folders and Shared Mailbox
  4. Direct mapping of mailboxes between the source and the target
  5. Migrate to Exchange and Office 365 without technical expertise
  6. Fast migrations with complete data consistency between the source and target servers
  7. EdbMails automatically reconnects on intermittent internet connection during the migration operation.
  8. You can perform batch migration/ Selective folder migration according to your migration requirement.
  9. The application does not cause downtime or affect users' mailboxes during or after the migration.
Free Download
Buy Now
hidden msg

EdbMails Demo / Trial Version

Step 1. Download and install EdbMails

Step 2. Click the 'Start Your Free Trial' button

Demo login EdbMails

  • Home
  • Features
  • Pricing
  • Support
  • Download
  • Sitemap
  • FAQ
  • Video Tutorials
  • Technical Support
  • Live Chat
  • Contact Us
Shifttocloud Inc.
Rehoboth Beach, DE
United States
+1 (302) 416-3056

Privacy Policy | Terms of Use | GDPR | Security | Press Releases

© 2023 Shifttocloud Inc.

Live Chat

Hi, May I help you?

Hide Chat Now