EdbMails EDB Recovery and Migration software
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    Exchange EDB / Email Recovery Tools
    • EDB Recovery and MigrationRecover EDB to PST, EDB to Office 365 and Exchange NO Duplicate Migration
    • OST Recovery and MigrationRecover OST to PST, OST to Office 365 and Exchange Migration
    • PST Recovery and MigrationRecover Outlook PST, PST to Office 365 and Exchange Migration
    • MBOX Export and MigrationExport MBOX to PST, MBOX to Office 365 and Exchange Migration
    • NSF Export and MigrationExport NSF to PST, NSF to Office 365 and Exchange Migration
    Exchange and Office 365 Migration
    • Exchange Server MigrationMigrate Exchange 2007, 2010, 2013, 2016, 2019 to Office 365 tenants. Also, migrate between Exchange servers and PST
    • Office 365 MigrationMigrate Source Office 365 tenants to Destination Office 365 tenants. Also, migrate to Exchange Server and PST
    • IMAP Email Backup & MigrationMigrate all IMAP email servers (Gmail, Zimbra, Zoho, Yahoo etc.), Office 365, Exchange and Backup to Outlook PST
    • SharePoint Online MigrationMigrate documents, files and folders from SharePoint sites
    • OneDrive for Business MigrationMigrate documents, files and folders from OneDrive
    • Microsoft Teams MigrationMigrate Teams, documents, files and folders etc.
    Exchange and Office 365 Backup
    • Office 365 BackupIncremental, Granular, Encrypted and Compressed Office 365 Mailboxes Backup
    • Exchange Server BackupIncremental, Granular, Encrypted and Compressed Exchange Mailboxes Backup
    • SharePoint, OneDrive & Teams BackupBackup Online site collections, Team sites, Office 365 groups, all documents etc.
    • Duplicate Remover - Office 365 & Exchange Remove duplicate emails, calendars, contacts, journal etc. from Office 365 and Exchange
    • GAL and All Address Lists migrationDirectly migrate Exchange and Office 365 Global address list and Address Lists items
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    1. Home
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    3. Exchange Migration to PST Guide

    Export Exchange mailboxes to Outlook PST

    Steps to export Exchange server mailboxes to PST

User Manual

  • Exchange Migration Overview
  • Initial Setup
  • System Requirements
  • Installation
    • Installation process
    • Reinstall or Upgrade
    • How to uninstall
  • FAQ
    • General
    • Migration Free Trial / Demo
    • Migration License
    • Before Migration
    • Migration - Steps
    • After Migration
  • Videos
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
    • Public Folder to Office 365
    • Archive Mailbox to Office 365
    • Public Folder to Exchange
    • Archive Mailbox to Exchange
  • Screenshots
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
  • How it works?
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
    • Exchange Public Folder to Office 365
    • Exchange Public Folder to Exchange
    • Exchange 2010 to 2016 Public folder
    • Exchange 2013 Public folder to Office 365
    • Exchange 2016 Public folder to Office 365
    • Exchange Public Folder to Shared Mailbox
    • Archive Mailbox to Office 365
    • Archive Mailbox to Exchange
    • Hosted Exchange Migration
    • Hosted Exchange to Live Exchange Migration
    • Hosted Exchange to Office 365 Migration
    • Live Exchange to Hosted Exchange Migration
    • Hosted Exchange Public Folder to Office 365 Migration
    • Cross-forest migration from Exchange 2013 to Exchange 2019/2016
    • Hybrid Migration
    • Public folder Migration in Hybrid Environment
    • Migrate GAL and all address list
    • Disable msExchMailboxGuid
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect to Multiple users using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Connect to multiple users using CSV file
    • Connect to Individual user for migration
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Understanding the Application
    • Program's Component
    • Migration
    • Incremental Migration
    • Exchange Throttling Policy
  • Set Office 365 Impersonation rights
    • Using PowerShell commands
    • Using Office 365 GUI
  • Migration Types
    • Cutover Migration
    • Staged Migration
    • Hybrid Migration
  • Map the Mailboxes
  • Migration Walkthrough
    • From Exchange 2003
    • From Exchange 2007
    • From Exchange 2010 to Exchange 2019
    • From Exchange 2010 to Exchange 2016
    • From Exchange 2010 to Office 365
    • From Exchange 2013 to Exchange 2019
    • From Exchange 2013 to Exchange 2016
    • From Exchange 2013 to Office 365
    • From Exchange 2016 to Exchange 2019
    • From Exchange 2016 to Office 365
    • From Exchange 2019 to Office 365
    • From Office 365
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults

How to export Exchange mailboxes to Outlook PST?

You can use EdbMails to export Exchange mailboxes, Public folder and Archive mailboxes to PST. The following steps describe the export operation.

export Exchange to PST

  • Prerequisites for Office 365 mailbox export
    • Step 1: Assign the Organization Management role in Exchange online

      The Organization Management is an elevated role that is required to migrate or export mailboxes and Public folders from the source to the PST file.

    • Step 2: Set the impersonation rights for the Global Admin

      Log in as a global admin if you are migrating mailboxes on behalf of other users in your organization. If you do not have the necessary permissions, set the impersonation rights for the admin user account on the Exchange server. Verify if the source and target admin account in general has the following management roles assigned:

      1. ApplicationImpersonation
      2. View-Only Configuration
      3. View-Only Recipients
      4. Public Folders
      5. User management administrator/Global administrator
    • Step 3: Ensure that global admin has a non hidden mailbox

      The administrator who is performing the export must have a non hidden mailbox on the source server.

    • Step 4: Verify if you have a valid mailbox the Exchange server

      Before you perform the export operation, ensure that you have valid mailboxes for all your users in your organization and assign suitable licenses to them if there is not one already.

       See how to create mailboxes in Exchange server

    • Step 5: Verify if you have a valid Public folder on Exchange

      If you plan to export the Public folders to PST, create and configure the Public folder mailboxes on the target server.

       See Steps to create Public folder in Exchange server

    • Step 6: Install Microsoft Outlook on your computer

      For exporting mailboxes to PST by using EdbMails, you need to have Microsoft Outlook installed on your computer. Install the latest applicable updates for MS Outlook and ensure that you have sufficient space on your computer to save the output PST file.

    • Step 7: Create a new profile in Outlook for all users

      For a successful PST export operation, you must create a new Outlook profile. See how to create an Outlook profile for a single user and create an Outlook profile for all users in a domain.

  • Step 1: Download EdbMails Exchange migration software setup
    1. Download EdbMails and install the application on the source computer.
    2. Launch the application and click 'Login' or 'Start Your Free Trial'.
    3. Select the migration technique as Live Exchange migration.

      installation

     See a detailed list of EdbMails system requirements for Exchange migration.

  • Step 2: Connect to the source Exchange server as Global Administrator

    In the Connect to Exchange server (Source) window, select 'Connect using Global Admin User'. You can also connect to the mailboxes by loading a CSV file. Refer to the link for instructions on how to use the different Exchange server connection methods supported by EdbMails.

     With EdbMails, you can migrate mailboxes, public folders, and archive mailboxes from Exchange to the target server.

  • Step 3: Select the mailboxes and folders to export to PST
    1. EdbMails displays a list of mailboxes from the source Exchange server
    2. Select the mailboxes and folders that you want to export.
    3. Click ‘Export to Outlook PST’ and map the mailboxes and folders from your Exchange server.

    EdbMails provides the following additional options to help you customize the export operation based on a Date and other mailbox rules.

    1. Additional Include and Exclude Filter Options and migration settings for mailboxes.
    2. Filter emails by Date: Export to PST by applying the Date filter
    3. Filter emails by Size: Exclude emails from migration larger than a specified size.
    4. Split the target PST file upon reaching the user-defined size.

    Add a label to your export job for identification and specify a location to save the PST file. You can view all the labels by clicking 'View Log' that contains the mailbox mapping details of the previous operation.

  • Step 4: Start the Office 365 to PST export operation

    Select the export method as 'Full export to Outlook PST' or 'Incremental export'. With the incremental export and migration, only the newly added or updated items in your mailboxes are considered for the export. The initial export with EdbMails is always a full one. Browse the location where you want to save the PST file and start the export.

    Start the Office 365 to PST export operation

  • Step 5: Import the PST file into Outlook and verify the export

    After EdbMails finishes the operation, you can verify the number of items, folders and mailboxes with the log report. Finally, open the PST file in Outlook to view and verify the output file.

    Exchange to PST Export


Advantages of using EdbMails for Exchange to PST export

  1. EdbMails is an all-in-one tool that can not only export Exchange mailboxes to PST but it can also help you migrate single or multiple PST files in bulk to Office 365 and Exchange.
  2. You can split the output PST file into manageable size during the export operation.
  3. EdbMails has a free PST file viewer that you can use to view both ANSI and Unicode PST files.
  4. EdbMails free PST merge tool can combine multiple PST files into a single file.
  5. Incremental export from the same mailbox considers only the newly added items.
  6. Export to Outlook PST without mailbox or mail items size limits.
  7. User-friendly tool to backup your Exchange server mailboxes without manual methods or retention policy constraints.
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