Assign Public Folders to mailboxes in Exchange Server
Assign Mailbox user to Exchange Public folder
For public folders to mailboxes in Exchange Server 2013 / 2016 / 2019
For public folders to mailboxes in Exchange Server 2010
Assign Public Folders to mailboxes in Exchange Server 2013 / 2016 / 2019
To access Public folder for migration / export, you must assign Public folder to one of the mailbox user.
Login to your Exchange Server
Login to the Exchange Control Panel (ECP) using your domain admin account. If you are accessing Exchange Server 2013 / 16 then the URL is https://<exchange server domain or IP address>/ecp
Select the 'public folder' from the list and click the last option with 3 dots '...' and click the plus(+) icon next to 'Root permissions'.
From the Window that opened, click the '+' icon and click the 'Browse' button to find user account you want to add public folders.
Choose the 'Owner' in permission level and every possible privileges to be granted (all checkboxes need to be selected) and click the 'Save' button.
If the 'Apply changes to this public folder and all its subfolders' checkbox option is available select it and click the 'Save' button.
Steps to assign Public Folders to mailboxes in Exchange Server 2010
To assign public folders to mailboxes in Exchange Server 2010
Click 'Start' > 'Run' and type: ADSIEdit.msc and then click 'Action' in the menu bar and click 'Connect to'
In Connection Point group box, click 'Select a well known Naming Context' and select 'Configuration' option from the drop-down menu and click the 'Ok' button.
Click the 'Configuration' in the left pane and navigate to CN=Folder Hierarchies
- CN=Configuration,DC=<Your_Domain_Name>,DC=<Domain>
- CN=Services
- CN=Microsoft Exchange
- CN=<Organization_Name>
- CN=Administrative Groups
- CN=Exchange Administrative Group (FYDIBOHF23SPDLT)
- CN=Administrative Groups
- CN=<Organization_Name>
- CN=Microsoft Exchange
- CN=Services
and click on CN=Folder Hierarchies
Add full control over public folders to the user
Right click on the 'CN=Public Folders' and select 'Properties' option. In the 'Security' tab check if the user to whom you want to give the full control over public folders is listed under Group or user name. If not, click 'Add', type the name of the user and click the 'Check Names'. Once the correct name is found and displayed, click the 'OK' button.
Select the user and in the Allow column select the checkbox for Full control . Click the 'OK' button to confirm.
This user account will now have full access rights to the root Public Folders in Exchange Server 2010
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