Create and Assign Public Folders to mailboxes

Create Public Folder in Exchange 2013/2016/2019

The following steps illustrate how to create public folder in Exchange server 2013 from the Exchange Admin Center (EAC)

Step 1: Login to the Exchange admin center using the global administrator account.

Step 2: On the left menu, navigate to Public folders and Public folder mailboxes.

Step 3: Click on the (+) sign or add, enter a mailbox name and click Save. After creating the public folder in Exchange 2013/2016/2019, you can assign mailboxes to public folders.

Assign Public Folders to mailboxes in Exchange Server 2013 / 2016 / 2019

To access Public folder for migration / export, you must assign Public folder to one of the mailbox user.

Login to your Exchange Server

Login to the Exchange Control Panel (ECP) using your domain admin account. If you are accessing Exchange Server 2013 / 16 then the URL is https://<exchange server domain or IP address>/ecp

Select the 'public folder' from the list and click the last option with 3 dots '...' and click the plus(+) icon next to 'Root permissions'.

From the Window that opened, click the '+' icon and click the 'Browse' button to find user account you want to add public folders.

Choose the 'Owner' in permission level and every possible privileges to be granted (all checkboxes need to be selected) and click the 'Save' button.

If the 'Apply changes to this public folder and all its subfolders' checkbox option is available select it and click the 'Save' button.

Steps to assign Public Folders to mailboxes in Exchange Server 2010

To assign public folders to mailboxes in Exchange Server 2010

Click 'Start' > 'Run' and type: ADSIEdit.msc and then click 'Action' in the menu bar and click 'Connect to'

In Connection Point group box, click 'Select a well known Naming Context' and select 'Configuration' option from the drop-down menu and click the 'Ok' button.

Click the 'Configuration' in the left pane and navigate to CN=Folder Hierarchies

• CN=Configuration,DC=<Your_Domain_Name>,DC=<Domain>
  • CN=Services
    • CN=Microsoft Exchange
      • CN=<Organization_Name>
        • CN=Administrative Groups
          • CN=Exchange Administrative Group (FYDIBOHF23SPDLT)

and click on CN=Folder Hierarchies

Add full control over public folders to the user

Right click on the 'CN=Public Folders' and select 'Properties' option. In the 'Security' tab check if the user to whom you want to give the full control over public folders is listed under Group or user name. If not, click 'Add', type the name of the user and click the 'Check Names'. Once the correct name is found and displayed, click the 'OK' button.

Select the user and in the Allow column select the checkbox for Full control . Click the 'OK' button to confirm.

This user account will now have full access rights to the root Public Folders in Exchange Server 2010