IMAP Migration Overview
EdbMails IMAP Migration tool lets you easily migrate mailboxes from any IMAP server, such as Gsuite / Gmail, Outlook, Zoho Mail, cPanel, Windows Plesk, Zimbra etc. to another IMAP server, Microsoft 365, Exchange Server. It also allows you to export IMAP mailboxes to PST files and supports bulk migration of PST files to IMAP servers. You can migrate entire mailboxes or select specific folders while maintaining data integrity and ensuring uninterrupted access with zero downtime throughout the migration process.
To whom the IMAP Migration Tool is helpful?
The EdbMails IMAP Migration Tool is helpful for individual users, small and medium-sized businesses, and large enterprises that need a secure and scalable email migration solution. It is especially beneficial for:
- Individual users who want to export IMAP emails to Outlook PST files.
- Small and medium businesses migrating to Microsoft 365 or Exchange Server.
- Enterprises handling large-scale mailbox migrations.
- IT administrators managing multi-mailbox migrations across servers.
- Hosting providers assisting clients with IMAP server transitions.
- Organizations requiring selective email migration with advanced filtering.
- Teams that need detailed migration reports for compliance and auditing.
How does the application work?
EdbMails performs direct mailbox migration from any IMAP server, such as Gmail, Yahoo, Zoho Mail, cPanel, or Zimbra, to Microsoft 365, Exchange Server, or another IMAP server.
Simply connect the source and destination accounts, and the software securely manages the entire migration process from start to finish. You can migrate complete mailboxes or selectively transfer specific folders and items through a streamlined, secure process.
The application ensures accurate data transfer while preserving folder hierarchy, email properties, and metadata throughout the migration.
The video below demonstrates the step-by-step IMAP to Microsoft 365 migration process using EdbMails.
Features and Advantages
Direct IMAP to IMAP Mailbox Migration
EdbMails supports direct mailbox migration between IMAP servers without requiring intermediate tools or complex configurations. You can migrate mailboxes from a wide range of IMAP servers, including cPanel, Windows Plesk, Zimbra, Zoho Mail, Gmail, Yahoo Mail, Dovecot, Courier, IceWarp, Kerio Connect, and other non-Exchange platforms, directly to Microsoft 365, Exchange Server, or another IMAP server.
The application supports secure authentication methods and ensures reliable data transfer while preserving folder hierarchy, email properties, read/unread status, timestamps, and other critical metadata. Its advanced filtering options allow administrators to migrate only the required data, helping optimize performance and reduce migration time.
With its automated processing and user-friendly interface, EdbMails simplifies even large-scale IMAP migrations, making it suitable for individual users, businesses, and enterprise environments.
Learn more in our IMAP to IMAP Migration Guide.
Gmail to Office 365 Migration
EdbMails offers a streamlined solution for migrating Gmail mailboxes to Office 365 using a secure IMAP connection. It is ideal for organizations consolidating their email infrastructure or moving users from Google Workspace to Microsoft 365.
The application supports migration of Gmail inboxes, sent items, custom labels (as folders), and archived emails while maintaining mailbox structure in Office 365.
With built-in filtering options such as date-range and folder-based selection, EdbMails helps transfer only the required data, reducing migration time and bandwidth usage. Its automated processing ensures a structured and organized transition from Gmail to Office 365 without manual intervention.
Gmail to Office 365 migration guide
cPanel to cPanel Migration
EdbMails offers a reliable solution for migrating mailboxes from one cPanel server to another without requiring SSH access, root privileges, or file-level server access. The migration is performed directly over IMAP using the mail server’s domain name or IP address along with valid mailbox credentials.
The software supports automatic mailbox mapping between the source and destination servers, reducing manual effort and ensuring accurate mailbox-to-mailbox migration. This simplifies transitions during hosting changes, server upgrades, domain transfers, or infrastructure restructuring.
EdbMails preserves mailbox structure, folder hierarchy, email properties, and attachments to ensure precise data transfer. Its automated processing and bulk migration capability make it especially useful for web hosting providers and organizations managing multiple cPanel accounts.
See step-by-step cPanel to cPanel migration guide
cPanel to Office 365 Migration
EdbMails supports direct migration of cPanel mailboxes to Office 365 using a secure IMAP-based connection, without requiring server backups, manual exports, or third-party utilities. By entering the cPanel mail server’s domain name or IP address along with valid mailbox credentials, the source environment can be configured quickly.
For the target environment, connect to Office 365 using Global Administrator credentials to access and manage destination mailboxes within Microsoft 365. The migration process transfers mailbox data in a structured manner while preserving folder hierarchy, message properties, attachments, and timestamps.
With support for selective data transfer and controlled migration execution, EdbMails provides a streamlined way to move email data from cPanel-hosted mailboxes directly into Office 365 accounts.
Follow the cPanel to Office 365 migration process
Export IMAP Mailbox to PST
EdbMails IMAP Migration Tool allows you to export IMAP mailbox data to PST files for backup, archival, or compliance purposes. This feature is helpful when you need to retain historical email data, store mailboxes locally, or maintain records for legal and auditing requirements.
The export process keeps the mailbox structure organized, including folders, subfolders, and attachments, so that the data can be accessed easily when needed. PST export also provides flexibility for long-term storage and simplifies email retention management.
Learn how to export IMAP mailboxes to PST files
Support for Selective Items Migration
EdbMails gives you complete control over what data gets migrated. Instead of transferring an entire mailbox, you can define specific criteria to include only relevant emails.
Filters such as date range, sender address, recipient address, subject keywords, attachment presence, Cc, and Bcc help narrow down the data set. This approach is particularly useful when migrating recent emails only, excluding large attachments, or transferring project-specific communication.
Selective migration reduces unnecessary data transfer and allows for better planning and execution of email migration tasks.
Incremental Migration
With incremental (delta) migration support for Office 365, EdbMails ensures that mailbox synchronization remains efficient after the initial transfer. Once the first migration is completed, subsequent runs detect and transfer only newly received or modified emails.
This is especially beneficial in environments where users continue to send and receive emails during the migration process. It helps maintain continuity while keeping the destination mailbox updated without repeating previously migrated items.
Automatic Mapping of Mailboxes
During large migration projects, accurately matching source mailboxes with the correct destination accounts is essential. EdbMails simplifies this process by automatically identifying and pairing corresponding mailboxes between the source and target environments.
This feature reduces manual configuration, saves time when managing multiple users, and ensures that mailbox data is transferred to the appropriate destination accounts without errors or mismatches.
Automatic Creation of Mailboxes
When migrating IMAP to Office 365, EdbMails lets you automatically create user mailboxes on the target server. This eliminates the need for separate pre-configuration steps before starting the migration.
By automating mailbox creation, organizations can speed up deployment timelines and reduce dependency on manual account provisioning tasks.
Detailed Migration Report
Transparency is essential in any data migration project. EdbMails generates a comprehensive migration report that provides insight into the progress and outcome of each mailbox transfer.
The report includes information such as total items processed, successful transfers, skipped items, and any encountered errors. This allows administrators to review results, maintain documentation, and address specific issues if needed.
Security and Compliance
EdbMails prioritizes data protection throughout the migration process by ensuring secure IMAP migration with SSL/TLS encryption. All communication between the source and destination servers is encrypted to safeguard mailbox data during transfer.
For Office 365 connections, the application supports modern authentication using OAuth 2.0, providing a secure and compliant method for accessing mailboxes without storing user credentials. Data is transferred directly between the source and target servers without being stored on third-party systems, helping maintain confidentiality and integrity.
EdbMails also supports organizations that must comply with regulatory standards such as GDPR, HIPAA, and ISO 27001:2013.
Free Technical Support (For lifetime)
EdbMails offers free technical support to ensure a smooth and confident migration experience. Whether you need help setting up connections, understanding features, resolving errors, or clarifying migration steps, the support team is ready to assist.
Experienced support professionals provide step-by-step guidance, practical solutions, and clear explanations tailored to your specific migration scenario. This helps reduce delays, avoid configuration issues, and complete your migration efficiently.
Support is available 24/7 through email and live chat, ensuring prompt assistance whenever you need it.
Free Personalized Live Demo
To help you evaluate the software confidently, EdbMails offers a free personalized live demo. During the session, a product specialist demonstrates the migration workflow and explains how different features work in real-time.
This interactive session allows you to clarify technical questions and understand how the solution fits your specific migration scenario.
Request a free personalized demo
EdbMails IMAP Migration Licensing
EdbMails offers a cost-effective and flexible pricing model designed to suit different migration requirements. A single license allows the migration of one source IMAP mailbox of any size to Office 365, Exchange Server, or another IMAP server, making it ideal for individual or small-scale migrations.
For larger projects, discounted pricing options are available to help reduce overall migration costs. EdbMails also provides bundle offers, including unlimited mailbox licenses, which are well-suited for organizations handling bulk or enterprise-level migrations.
The licensing structure is simple to manage and scalable, allowing businesses to choose a plan that aligns with their migration scope and budget.
Click here to know IMAP Migration Pricing Details
EdbMails IMAP Migration Software Free Trial
Download the EdbMails IMAP migration trial and experience the full range of features without time limits. You can migrate unlimited IMAP mailboxes with up to 30 items per folder, emails, calendars, contacts, and more to Office 365, Exchange, or another IMAP server. You can test the tool’s performance and reliability before upgrading to the licensed version.
EdbMails IMAP migration trial version allows you to explore the software’s functionality without time restrictions. You can migrate unlimited IMAP mailboxes with up to 30 items per folder, including emails, folders, attachments.
This helps you evaluate real-world performance, verify migration accuracy, and understand the workflow before purchasing a full license.
Click here to download the free trial version of the software.
