Barracuda to Office 365 migration

Migrating from Barracuda to Office 365 allows organizations to reduce operational costs, improve scalability, and simplify email archive management. Although Barracuda has been a dependable on-premises solution, its storage-based pricing can lead to rising expenses as data grows. In contrast, Office 365 offers auto-expanding, unlimited archiving, making it a more economical and future-ready choice. This migration provides several key advantages: archives are preserved in their original format, user-based archiving improves manageability, and compliance is easier with Office 365’s centralized admin center. Additionally, advanced features like Microsoft 365 eDiscovery support fast and accurate data retrieval. Despite the benefits, migrating from Barracuda to Office 365 can involve challenges such as accurate mailbox mapping, maintaining data integrity, minimizing service downtime, and managing large-scale transfers across user accounts.

EdbMails PST migration software is a Microsoft-partnered solution, businesses can overcome these challenges encountered during the migration from Barracuda to Office 365 with its advanced features. Delta migration ensures that only incremental changes are migrated, optimizing transfer time and preventing the redundancy of migrating already transferred data. EdbMails' automated mailbox mapping streamlines the migration by eliminating manual errors, saving valuable time, and enhancing accuracy. Additionally, EdbMails offers cost-effective software with pricing up to 50% lower than competitors, providing significant savings for organizations while delivering an efficient and affordable approach for a seamless migration to Office 365.

1. Barracuda to Office 365 migration plan

   Effective planning is crucial for a smooth and successful Barracuda to Office 365 migration. Follow this checklist to ensure a well-organized migration process:

   1. Assess Data and Mailbox Requirements: Evaluate the total volume of data and the number of mailboxes that need to be migrated to Office 365. This step helps estimate migration time and resource allocation.
   2. Compile Data and Permissions: Make a comprehensive list of all the data and permissions within Barracuda that need to be transferred. This ensures that no critical data or access rights are overlooked during the migration.
   3. Create User Mailboxes in Office 365: Set up the necessary user mailboxes on Office 365 and assign appropriate licenses to ensure that all users can access the migrated data seamlessly.
   4. Ensure Network Readiness: Verify that your network infrastructure can support the migration, ensuring sufficient bandwidth and capacity for smooth data transfer. This will help avoid delays and disruptions during the migration process.
   5. Communicate the Migration Plan to Users: Inform your end users about the migration process, timeline, and any expected downtime. Clear communication ensures minimal disruption and prepares users for the changes ahead.

2. Barracuda to Office 365 migration prerequisites

   1. Create Office 365 mailboxes and assign licenses to them

        Add users and assign licenses to Office 365 users

        Assign Microsoft 365 licenses to user accounts

   2. If you plan to migrate the Barracuda archive to Office 365 Public folders, ensure that you create and configure the Public folder mailboxes on the target server.

       Create Office 365 Public folder and assign mailbox user

   3. Similarly, if you want to migrate to the Office 365 In-Place archive, enable them from the admin center.

        Steps to enable archive mailbox in Microsoft 365.

   4. If you have a custom email domain from the source which you want to retain and receive emails to, you must add and verify the domain on Office 365.

       Steps to add a custom domain to Office 365 and steps to add DNS records to connect your domain.

   5. Configure Office 365 to send and receive large messages.

       Follow the steps to increase the message size on Office 365 to 150MB. See message size limits on Office 365 for more information.

3. Steps to migrate from Barracuda to Office 365 using EdbMails

   EdbMails migration software can help you directly import the PST files from Barracuda to Office 365 without requiring any technical expertise. Another advantage of using EdbMails is that you can open the PST, view the file contents, and migrate the mail items to Office 365 without Outlook.

   • Step 1: Download and install the EdbMails software

     • Download and install the EdbMails application on your computer running Windows OS.

       

     • See a detailed list of EdbMails system requirements for PST to Office 365 migration.
     • Launch the EdbMails application.
     • Enter the email address & password and click ‘Login’ or ‘Start Your Free Trial’.

       

     • Select ‘Outlook PST Recovery and Migration'

       

     • Select ‘PST to Office 365’.

       

     • You can either proceed with the default job name or click ‘New Job’ to assign a custom name for easier identification. Once done, click ‘Next’ to continue.

       

   • Step 2: Select the offline PST file and connect to the source

     • Before you begin the migration, ensure that your mailbox data from Barracuda is exported in PST format.
     • To add a PST file in EdbMails, click ‘Browse for PST file’.

       

     • Select the offline PST file from your computer’s local drive that you want to migrate. After choosing the file, click ‘Next’ to continue with the migration process.

       

   • Step 3: Preview and select the Barracuda server mailboxes

     • EdbMails scans your PST file and recovers data in case of corruption.

       

     • After completing the recovery process, the full folder structure appears in the left pane. You can navigate through the mailbox and expand folders to preview the recovered items. The built-in preview feature lets you view emails, contacts, notes, tasks, calendars, and folders directly within the application.
     • Select the required mailboxes / folders and click the ‘Next’ button.

       

   • Step 4: Connect to target Office 365 server

     • Click the ‘Add New Connection’ button to establish a new connection to the target Office 365 server. To use the previous connection, select it from the connection list and click the ‘Connect to Existing’ button to proceed.

       

     • Select the required connection options and click the ‘Next’ button.

       

     • Select the one of the authentication methods and click the ‘Login’ button to continue.

         Connect to Office 365 server using secure modern authentication

       

     • Authenticate on Microsoft sign-in page.

       

     • Select one of the methods to load the mailboxes. You can also load the mailboxes using a CSV file.

       

   • Step 5: Barracuda to Office 365 source and target mailboxes mapping

     • Choose the required mailbox mapping option

       

     • EdbMails automatically creates mailboxes on your target Office 365 server and assigns the necessary licenses.

        Learn more about the automatic mailbox creation process on the target Office 365 server.

     • By default, EdbMails automatically maps the mailboxes and folders between the source and the target server. You can also manually map the source mailboxes to the required target mailboxes.

       

   • Step 6: Start Barracuda to Office 365 migration

     • Click the 'Start Migration’ button to initiate the migration process.

       

     • The migration process will now begin, and you can track its status in the progress bar. EdbMails also allows you to pause or resume the operation at any point. Once the migration is complete, a confirmation message will be displayed to indicate successful completion.

       

     • You can verify the list of migrated folders and mailbox items with EdbMails text-based migration log report.
     • Once the migration is successfully completed, log in to your target Office 365 account and verify that all the mailbox items have been migrated correctly.

4. Barracuda to Office 365 post migration tasks

   • Step 1: Update the MX records to point to Office 365

     If you have not done this step previously, change the DNS records known as MX records to enable email and receive messages on the target Office 365 server. In addition, configure the Autodiscover record to allow Outlook to connect to the migrated mailboxes.

   • Step 2: Create a new Outlook profile for users in the new domain

     Configure the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.

5. Barracuda to Office 365 migration troubleshooting

    Refer to the knowledge base articles for solutions to common issues. For additional details on EdbMails PST to Office 365 migration, check the frequently asked questions or reach out to our customer support team.

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