MDaemon to Office 365 migration

Migrating from MDaemon to Office 365 offers numerous benefits for businesses seeking enhanced scalability, security, and collaboration. Below are key technical advantages of transitioning to a cloud-based solution like Office 365.

• Complex configuration requirements : Manual methods demand extensive setups, such as configuring mailbox protocols and server details.
• Data loss risks : Without the right tools, there’s a potential for incomplete or corrupted data transfers.
• Time-consuming process : Migration can be tedious, especially when handling large mailboxes or multiple accounts.
• Compatibility issues : Differences in mailbox structures and protocols can complicate data mapping.
• Downtime concerns : Ensuring zero disruption to business operations during migration is critical.
• Limited automation : Manual methods lack features like batch processing and advanced filtering for efficient migration.
• Security and compliance : Protecting sensitive data throughout the migration process requires robust safeguards.

EdbMails IMAP migration is a Microsoft-partnered software that simplifies the migration from MDaemon to Office 365 without the complexities of manual methods. It offers a user-friendly interface that allows you to connect to the source server, select the mailboxes, and migrate your emails, private and public folders, messages, and attachments with just a few clicks. EdbMails supports concurrent migration, enabling multiple mailboxes to be transferred simultaneously, significantly reducing migration time for large datasets. With advanced filtering options, you can selectively migrate specific data, ensuring an efficient process. The step-by-step wizard provides an intuitive, guided experience, making it easy for users with limited technical expertise to follow along. EdbMails also ensures the security of your data through secure authentication via OAuth 2.0 and TLS encryption, protecting sensitive information during migration. Additionally, its automated mailbox mapping feature eliminates the need for manual mapping, streamlining the entire process and guaranteeing accuracy. With these features, EdbMails offers a seamless, secure, and efficient migration to Office 365, minimizing downtime and ensuring data integrity.

Planning is one of the most important steps before you begin the MDaemon email to Office 365 migration. Here is a checklist of points to consider before you migrate.

• Determine the size of the data and the number of mailboxes you want to migrate.
• Make a list of all the data and permissions from MDaemon email that you want to transfer.
• Create appropriate user mailboxes on Office 365 and assign licenses to them.
• Ensure you have enough network capacity and bandwidth to migrate.
• Communicate the migration plan and flow to your end users.

1. Have the users email address, passwords, IMAP hostname and port number.
2. Find the IMAP server name of your MDaemon email server. You can find this information from your server’s dashboard settings or by connecting your email system to Outlook.
3. Before you migrate MDaemon email to Office 365, ensure that you create mailboxes for your users in your organization and assign suitable licenses to them.

    Add users and assign licenses to Office 365 users

    Assign Microsoft 365 licenses to user accounts

4. If you have a custom email domain from your hosting provider to which you want to migrate and receive emails, you must add and verify the domain on Office 365.

    Steps to add a custom domain to Office 365 and Steps to add DNS records to connect your domain.

5. Configure Office 365 to send and receive large messages.

    Follow the steps to increase the message size on Office 365 to 150MB and see tips to optimize IMAP migration to Exchange online.

• Step 1: Download and Install EdbMails software

  • To initiate the migration process, download and install the EdbMails application on your Windows system.

     See a detailed list of EdbMails system requirements for IMAP migration.

    

  • Open the application and either log in with your email and password if you already have an account, or click the ‘Start Your Free Trial’ button to begin using the app for free without signing up right away.

    

  • Select the option ‘IMAP (Gmail, Outlook & more) Migration’.

    

  • Select ‘IMAP to Office 365 Migration’.

    

  • You can either go with the default job name or click on 'New Job' if you'd like to customize it.

    

• Step 2: Connect to source MDaemon server

  • To connect a single MDaemon account for migration, select the ‘Single User / Account Migration’ option, then click ‘Next’ to continue.

    

  • Select the appropriate IMAP host name for your MDaemon server from the list, or manually enter it if it's not listed. Then, provide your email address and password to proceed with the configuration.
  • Next, click the ‘Login’ button.

    

  • To migrate multiple MDaemon mailboxes, choose the ‘Multiple (Bulk) Users/Accounts Migration’ option and click ‘Next’.

    

  • Click ‘Download Sample CSV File’.

    

  • Open the CSV file and input the required details, such as email address, password, server name, and port number. Once you've entered all the information, save the file.

    

  • After editing the CSV file with the necessary mailbox details, save the changes and close the file.
  • Then, click the ‘Browse CSV File’ button, navigate to the saved file, select it, and click Open to continue with the mailbox loading process.

    

• Step 3: Select source MDaemon server mailboxes

  • Choose the mailboxes or specific folders you wish to migrate, then click ‘Next’ to continue.

    

• Step 4: Connect to target Office 365 server

  • Click the ‘Add New Connection’ button to set up a new connection to your target Office 365 account. If you want to use an existing connection, simply select it from the list and click ‘Connect to Existing’.

    

  • Choose the necessary connection options and click ‘Next’ to continue

    

  • Choose your preferred secure authentication method for the target Office 365 and click the ‘Login’ button.

    

  • Authenticate on Microsoft sign-in page.

    

  • After logging into your target Office 365 server, select how you’d like to load the mailboxes. EdbMails will automatically display the available mailboxes, but because of Microsoft API limitations, it may only show up to 100. If you have more than 100 mailboxes, choose the ‘Load Mailboxes using .CSV file’ option.

    

• Step 5: MDaemon to Office 365 mailboxes mapping

  • Select a preferred option to map the source mailboxes and folders with their corresponding mailboxes and folders on the target Office 365 account.

    

  • EdbMails lets you automatically create the required mailboxes in your target Office 365 account.
  • It also automatically maps your source MDaemon mailboxes and folders to the matching ones in Office 365, making large migrations easier to manage.

    

• Step 6: Start MDaemon to Office 365 migration

  • Verify the mailbox mapping, then click the ‘Start Migration’ button to begin the migration process.

    

  • Click the ‘View Logs’ button to access the full migration report. The report provides detailed information, including the mailbox mapping, an overall summary of the migration, and the item count for each mailbox and folder that was migrated.

    

Update your domain's MX records to route emails to the Office 365 server, ensuring all messages are received at the correct destination under your domain. Set up the Autodiscover record as well, enabling Outlook to identify and access the migrated mailboxes effortlessly.

Configure and recreate the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.

 For troubleshooting, visit Knowledge Base.

 For more queries, check Frequently Asked Questions or contact support.