Advanced Filter Settings for Office 365 Migration

Include / Exclude Filters for Export and Migration:

Before filter setting, ensure to check ‘Include/Exclude filters for export and migration’ at the top of the settings window.

Filters:

Following are the filters available to customize your migration operation:

• Date Filter: Include or exclude items based on the date they were received. You can define an ‘After Date’, a ‘Before Date’, or specify both ‘After Date and Before Date’ to migrate items within a particular date range.

  

• Subject: Include or exclude items based on the email or calendar subject.
• Attachments: Include or exclude items based on the names of attachments contained in emails.
• From: Include or exclude emails sent by specific senders.
• To: Include or exclude emails sent to specific recipients.
• Messages: Include or exclude emails based on their read or unread status.
• Cc: Include or exclude emails based on specific CC addresses.
• Bcc: Include or exclude emails based on specific BCC addresses.
• Apply filters if all the conditions match (<AND> condition): Filters are applied only when all specified conditions are satisfied.
• Apply filters if any one of the conditions match (<OR> condition): Filters are applied when at least one of the specified conditions is met.

Split PST:

If you want to split PST files while exporting large Office 365 mailboxes, EdbMails provides a Split PST feature. You can specify the size of each PST file, ranging from 1 GB to 100 GB. The application automatically divides the exported data into PST files of the selected size. By default, a separate PST file is created for each mailbox.

Exclude Emails or Attachments

EdbMails allows you to exclude emails or their attachments once they exceed a specified size threshold, configurable anywhere from 1 MB up to 1000 MB. This gives administrators precise control over data volume during migration, ensuring unusually large items can be filtered out while regular mailbox content moves across as intended. It's particularly useful when working within storage-constrained target plans or when large attachments aren't essential to the migration.

Migrate Emails without Attachments

If you want to migrate emails without attachments during Office 365 migration, EdbMails provides an option to exclude attachments and migrate only the email message content. This helps reduce the overall migration size, improves migration performance, and saves storage space by excluding large or unnecessary attachments while ensuring that essential email data is migrated efficiently.

Create Separate PST Files for Every Selected Folder / Subfolder

In addition to Split PST, EdbMails offers the option to generate a separate PST file for each selected folder or subfolder, rather than combining all folder data into a single PST file per mailbox. This gives administrators finer control over how exported data is organized, making it easier to manage, review, or distribute individual folders separately once the export is complete.

Migrate Mailbox Root-Level Folders

Certain mailbox items reside at the root level, outside the standard folder hierarchy, typically under containers such as 'Top of Personal Folders' or 'Top of Information Store'. EdbMails provides the option to include these root-level folders as part of the migration, ensuring complete data coverage and preventing any content outside the conventional folder structure from being overlooked.

Include Folder Types:

You can choose which types of folders to include in your migration. By default, all folder types (All) are included. You can also select specific types like emails, contacts, calendars, or tasks based on your needs. This flexibility allows you to migrate exactly the data that matters most to your organization.

Exclude Standard Folders:

The ‘Exclude Standard / Custom Folders’ filter allows you to customize your migration by specifying which default folders should not be migrated to the target server.

By default, the folders 'Deleted Items', 'Conversation History', and 'Junk Email' are excluded from the migration. You can also choose to exclude additional standard folders from the migration.

Exclude Custom Folders:

You can exclude custom folders from the migration by entering the folder name and clicking the 'Add' button. After adding the folders, click 'OK' to save your selection. This feature helps customize the migration by preventing unnecessary custom folders from being transferred to the destination server.

Click the 'Save' button to apply the settings.