How to migrate to Microsoft 365 using EdbMails?

EdbMails provides a straightforward method for Microsoft 365 migration. The process involves five simple steps: Download and install the EdbMails software. Connect to your source server using a Global Admin account. Select the specific mailboxes and folders you wish to migrate. Connect to the target Microsoft 365 server and map the mailboxes. Start the migration. For a step-by-step walkthrough, see our detailed Office 365 migration guide .

What are the reasons for migrating to Office 365?

Organizations migrate to Microsoft 365 for several key benefits: Cost Savings: Eliminates the need for on-premise hardware and maintenance. Scalability: Easily scale services up or down based on business needs. Accessibility: Users can access emails, documents, and apps from anywhere. Collaboration: Tools like Teams, SharePoint, and OneDrive enhance teamwork. Security: Built-in features like threat protection and data loss prevention. Maintenance: Microsoft handles all updates and patches, freeing up IT resources. Compliance: Helps meet regulatory requirements like HIPAA and GDPR.

What are the types of Microsoft 365 migration supported by EdbMails?

EdbMails supports several Microsoft 365 migration types. You can perform a cutover migration to move all mailboxes at once, a staged migration to move mailboxes in batches, or a hybrid migration to integrate on-premise Exchange with Office 365. We also support IMAP migration from platforms like Gmail.

Do you have Office 365 Migration checklists?

Yes, we provide a comprehensive Office 365 migration checklist to guide you through the entire process. It covers pre-migration planning, execution steps, and post-migration tasks to ensure a smooth transition. You can view the full Office 365 migration checklist here .

What are the best practices for Office 365 email migration?

For a successful migration, we recommend planning thoroughly, preparing the source and target environments, communicating with users, and performing a pilot migration first. For a detailed list, please see our guide on Office 365 migration best practices .

What are the migration challenges with Microsoft 365?

Common challenges include potential data loss, extended downtime, user disruption, and complexities with large mailboxes or public folders. Using a dedicated migration tool can help mitigate these risks. Learn more about the common challenges of Office 365 migration .

Can I use EdbMails to migrate Microsoft 365 to On-Premise Exchange server?

Yes, EdbMails supports migration from Office 365 to on-premise Exchange servers, including Exchange 2019, 2016, 2013, and 2010. You can find the steps to migrate from Office 365 to an on-premise Exchange server in our guide.

What are the steps to migrate Office 365 Public folder with EdbMails?

Migrating Public folders with EdbMails is a script-free process: Start EdbMails and select the Office 365 migration option. Choose 'Connect to Public folder' as the migration source. Connect to the source Office 365 server and select the Public folders. Connect to the target Office 365 server and start the migration. For more details, see our guide on Public folder migration to Office 365 .

Does EdbMails support migrating Shared mailboxes to Office 365?

Yes, EdbMails fully supports migrating shared mailboxes to Office 365 . The software automatically maps shared mailboxes and migrates all content, including emails, contacts, and calendars, with full integrity.

Can I migrate a Microsoft 365 Public folder to Shared mailbox with EdbMails?

Yes, EdbMails allows you to directly migrate an Office 365 public folder to a shared mailbox .

How to migrate a large Archive mailbox to Office 365 with EdbMails?

To migrate a large archive mailbox , first enable In-Place Archive in your target Office 365 tenant . Then, use EdbMails to connect to the source and target servers, select the archive mailbox, and start the migration. EdbMails handles large mailboxes efficiently, ensuring no data loss.

Which license do I need to buy to migrate Office 365 Mailboxes?

You will need an Office 365 Migration license to migrate mailboxes from an Office 365 source. Each mailbox you migrate will consume one license.

Can I migrate only new emails using EdbMails without duplicates on the target server?

Yes. After the initial full migration, EdbMails uses incremental migration for subsequent runs. This feature ensures that only new or modified items are migrated, preventing any duplicates on the target server.

Is there a Free Trial version available to test Microsoft 365 migration features in EdbMails?

Yes, we offer a Free Trial version that allows you to test all migration features. The trial lets you migrate up to 30 items from each folder per mailbox, so you can verify the process before purchasing. You can download the Free Trial here .

Is it possible to migrate specific data from source Office 365 to target Office 365?

Yes, EdbMails provides advanced filtering options. You can include or exclude items based on criteria like date range, sender/recipient address, subject, and attachment name. This allows for highly selective and customized migrations. Learn more about applying filters for Office 365 migration .

How does the licensing work?

EdbMails uses a per-mailbox licensing model. One license is required for each source mailbox you migrate. Once purchased, you can use these licenses across multiple migration jobs until they are all utilized. You can check your license status within the software. For more details, see our FAQ on licensing .

How many licenses should I purchase for Public folder migration?

Migrating public folders from a single domain requires a 20-mailbox license pack. This allows you to migrate an unlimited number of public folders from that source domain.

Do I need to pay for Shared mailbox migration?

Yes, migrating a shared mailbox requires a license, just like a standard user mailbox.

Is there any size limitation for Microsoft 365 mailbox migration?

EdbMails does not impose any size limitations for migration. However, your migration will be subject to the size restrictions and throttling policies of the target Microsoft 365 environment. You can read more in our Knowledge Base article .

Does EdbMails automatically create mailboxes on the target Office 365 server?

Yes, EdbMails has a feature to automatically create mailboxes and assign licenses on the target Office 365 server, which simplifies the setup process.

Can I map one source folder to the desired folder on the target server?

Yes, EdbMails includes a folder mapping option that allows you to manually map a source folder to any specific folder on the target server.

How much time does it usually require to migrate Office 365 mailboxes?

Migration time depends on several factors, including the number and size of mailboxes, network bandwidth, and Microsoft's server throttling. You can find more information on estimating Office 365 migration duration here .

Does the software support all languages during migration?

Yes, EdbMails is designed to handle non-English character sets and supports all languages during migration, ensuring that content is migrated with full fidelity.

Can I access the source and target mailbox during migration?

Yes, EdbMails performs the migration in the background without locking the mailboxes. This allows users to continue accessing their source and target mailboxes with zero downtime during the process .

Can EdbMails remove deleted source items from the target Office 365 folders?

Yes. EdbMails has an option to 'Remove deleted source items from target folders'. When you enable this and run a subsequent migration, it will synchronize the target by removing any items that were deleted from the source since the last migration. See our mailbox migration options for more details.

Can I migrate emails from Microsoft 365 to IMAP server using EdbMails?

Yes, EdbMails supports migrating Office 365 mailboxes to any IMAP-enabled server, such as Gmail, Zoho, or cPanel. You can find the steps to migrate from Office 365 to IMAP here .

Does EdbMails support Office 365 to Hosted Exchange migration?

Yes, EdbMails can migrate from Office 365 to a Hosted Exchange server environment, such as those provided by GoDaddy or Rackspace.

Do I need a separate license for Primary mailbox and Archive mailbox migration?

No, you do not need a separate license. As long as the primary mailbox and its corresponding archive mailbox share the same User Principal Name (UPN), a single license will cover the migration of both.

Does EdbMails handle mailbox mapping between source and target Microsoft 365 servers automatically?

Yes, EdbMails provides an automatic mailbox mapping feature. It matches mailboxes between the source and target tenants based on their email addresses, which saves significant time and reduces errors in large-scale migrations.

Does the software generate duplicates when running consecutive Microsoft 365 migrations?

No. EdbMails uses an incremental migration process. After the first migration, any subsequent migrations to the same target will only copy new or changed items, preventing duplicate data from being created.

Does EdbMails offer automatic throttling management during Office 365 migration?

Yes, EdbMails automatically manages throttling during Office 365 migration, ensuring a consistent migration experience.

After a Microsoft 365 migration, will my data be deleted from the source mailbox?

No, EdbMails doesn’t alter any data on your source server. The software simply copies the data to your destination server

Can the software automate mailbox mapping?

Yes, EdbMails automatically maps mailboxes between source and destination servers.

How long does the migration usually take?

The time required for an email migration varies based on factors such as data volume, network speed, and server performance. EdbMails supports concurrent migration of up to 20 mailboxes, enhancing performance and speed. Additionally, you have the option to install the EdbMails application on multiple computers to migrate different mailboxes to speed up further.

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Office 365 Migration Features

EdbMails Office 365 Migration

Effortlessly migrate mailboxes, public folders and archive mailboxes from Office 365

Office 365 to Exchange Office 365 to PST Public Folder to Office 365 Archive Mailbox to Office 365 Office 365 to IMAP Tenant to Tenant Migration

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Automatic throttling management during Office 365 migration

When continuous activities like migration are underway on your Office 365 server, Microsoft may impose throttling due to the shared server resources, not being exclusively allocated to a single user. Consequently, your migration process may slow down, resulting in reduced productivity. This article explains how EdbMails addresses throttling issues and ensures the migration of all your data in a single task, even during peak hours on Office 365 servers.

What is Office 365 throttling and how it impacts on migration?

Throttling is a control mechanism established by Microsoft to limit the number of requests that can be made to their Office 365 services within a specific time frame during the activities like migration. These limitations can result in:

Slow down data migration, causing delays in completing the process.
Extended downtime for users, affecting business operations.
May cause some items or folders to fail to migrate, resulting in data loss.
Leading to unintentional data duplication in the destination.
Affect data integrity, necessitating data consistency checks.

How EdbMails prevents throttling during Office 365 migration?

EdbMails offers a robust solution for managing one of the common issues, such as throttling, during Office 365 migration operations. The automatic handling of throttling errors by the EdbMails application ensures a consistent data migration during both peak and off-peak hours of your Office 365 servers.

This approach:

Ensures a smooth and consistent data migration.
Eliminates the need for manual waiting and restarting operations during large mailbox migrations.
Mitigates the risk of data loss and data duplication on target servers.
Saves time and effort required to complete the migration operation.
Prevents server hang during mailbox migration, ensuring zero downtime for your servers.

EdbMails automatic throttling management settings are configured as default, and you can follow the steps below for more details:

Step 1: Download and Install EdbMails application
Step 2: Launch the EdbMails application and 'Login' or click 'Start Your Free Trial'
Step 3: Select 'Office 365 Migration' option and continue
Step 4: Connect to your source server using Global admin account
Step 5: Click ‘Settings’ on the main migration window
Step 6: Now you can see the built in Automatic Office 365 throttling management option
Click here for the Office 365 migration steps

Advantages of EdbMails for Office 365 migration

The software interface is designed for ease of use, perform migration within a few clicks
The automatic mailbox mapping feature avoids manual configuration efforts.
EdbMails supports Modern Authentication and adheres to security standards like ISO 27001 for comprehensive data protection.
Supports 10X Faster, High-Performance concurrent mailbox migrations
Migrates the complete mailbox data, including emails, calendars, contacts, tasks, notes, and journals, rules, permissions etc.
Advanced filtering options such as Date, Subject, Attachment, From Address, To, Cc, Bcc etc. to migrate the selective data.
Support for unlimited Office 365 public folder migration
Migrate Archive mailboxes between Office 365 Tenants
Incremental migration support without creating duplicate items on target server during consecutive migrations
Support for cutover, staged and hybrid migration.

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