What is Office 365 migration?

Office 365 migration is the process of moving organizational data — mailboxes, public folders, archives, SharePoint, OneDrive, and Teams — into Microsoft 365, out to another platform, or between two tenants. EdbMails Office 365 Migration Software supports all of these scenarios.

How can I migrate to Office 365 using EdbMails?

The whole Office 365 migration process using the EdbMails Office 365 Migration Tool is one of the simplest there is – just connect to your source and target servers and let it do its work. Step 1: Download and install EdbMails. Step 2: Connect to the source using a global administrator account. Step 3: Choose which mailboxes and folders to migrate. Step 4: Connect to the destination server and map the mailboxes. Step 5: Begin the Office 365 migration process.

What are the reasons for migrating to Office 365?

Most teams move to Office 365 for some combination of these: Cost savings: Less spent on on-premise hardware, fewer painful upgrade cycles, and ongoing maintenance becomes someone else's problem. Scalability: Size your environment up or down as the business shifts. Accessibility: Mailboxes, documents, and apps reachable from anywhere, on whatever device the user happens to have. Collaboration: SharePoint, Teams, OneDrive, and Yammer working together for actual teamwork instead of email tag. Security: Built-in threat protection, data loss prevention, and encryption — without needing to bolt on third-party tools. Maintenance: Microsoft handles updates and patches, which frees IT staff for work that actually moves the business. Compliance: Features that help with HIPAA, GDPR, and the rest of the alphabet soup.

What types of Microsoft 365 migration does EdbMails support?

EdbMails covers all the standard Office 365 mailbox migration types. Cutover migration moves every source mailbox into the Office 365 tenant in a single pass — straightforward when the org is small enough to switch over at once. Staged migration breaks the work into phases, useful when you'd rather not move everyone at the same time. Hybrid migration ties on-premise Exchange and Office 365 together for organizations running both. IMAP migration is also on the menu — Gmail to Office 365 being one of the more common examples.

What are the best practices for Office 365 email migration?

The best practices guide for Office 365 mailbox migration covers all the key steps and recommendations to ensure a smooth and successful migration.

What are the migration challenges with Microsoft 365?

There are several common challenges with Office 365 mailbox migration including data integrity, downtime, user access continuity, and large mailbox handling. Detailed breakdown of these challenges is available in EdbMails' migration challenges guide.

Can I use EdbMails to migrate Microsoft 365 to On-Premise Exchange server?

Yes. EdbMails moves Office 365 mailbox data back to on-premise Exchange, with all server versions supported — Exchange 2010, 2013, 2016, and 2019. Step-by-step guidance for migrating from Office 365 to on-premise Exchange is available separately.

What are the steps to migrate Office 365 Public folder with EdbMails?

Public folder migration is straightforward with EdbMails — and there's no PowerShell scripting involved at any point. Step 1: Launch EdbMails and choose Office 365 migration. Step 2: Pick 'Connect to Public folder' as the migration operation. Step 3: Connect to the source Office 365 server and select the public folders. Step 4: Connect to the target Office 365 server and start the migration.

Can I migrate a Microsoft 365 Public folder to Shared mailbox with EdbMails?

Yes - Office 365 public folder to shared mailbox migration is one of the supported scenarios.

How to migrate a large Archive mailbox to Office 365 with EdbMails?

For migrating a large archive mailbox to Office 365: Step 1: Enable In-Place Archive in your Office 365 tenant. Step 2: Download and install EdbMails. Step 3: Connect to the source Office 365 server. Step 4: Pick the large archive mailbox you want to move. Step 5: Connect to the target Office 365 server. Step 6: Start the migration. Every piece of mailbox data — emails, contacts, calendars, tasks, attachments — comes across with full accuracy. No data loss, no corruption, nothing scrambled.

Which license do I need to buy to migrate Office 365 Mailboxes?

You'll need an Office 365 Migration license to move your mailboxes from Office 365.

Can I migrate only new emails using EdbMails without duplicates on the target server?

Yes. By default, the first run is a full migration. From the second run onward, incremental migration kicks in automatically, picking up only new or modified items — no duplicates land on the target. You can also filter by last migration date if you'd rather skip rescanning the whole mailbox each time.

Do I need to pay for Shared mailbox migration?

Yes — each shared mailbox uses up one license, same as a regular mailbox.

Is there a Free Trial version available to test Microsoft 365 migration features?

Yes — there's a Free Trial that opens up every Office 365 migration feature for testing. Up to 30 items per folder from every mailbox come across during the trial.

Is it possible to migrate specific data from source Office 365 to target Office 365?

Definitely. EdbMails handles selective Office 365 migration through filters that you can shape pretty granularly — message received date, sender address, recipients (CC and BCC included), subject line, attachment names, and read/unread status all work as filter criteria.

How do I choose the best Office 365 migration software?

Compare migration tools across capabilities like license type, concurrent mailbox migration, automatic throttling management, incremental migration, public folder licensing, and technical support. Tools that offer lifetime licenses, free upgrades, and 24/7 support typically deliver better long-term value than subscription-based options.

How does the licensing work?

The licensing model is per-mailbox: each migrated mailbox consumes one license, calculated against the source mailbox count. Nothing stops you from running multiple migration jobs in parallel across different machines, as long as you've got licenses left in the pool.

Do you have Office 365 Migration checklists?

Yes - Office 365 migration checklists are available to help you plan and execute your migration successfully.

How many licenses should I purchase for Public folder migration?

Public folder migration takes 20 mailbox licenses. Once those are allocated, you can migrate unlimited public folders from a domain — there's no per-folder cost beyond that.

Does EdbMails support migrating Shared mailboxes to Office 365?

Yes — shared mailbox migration to Office 365 tenants is fully supported. The full set of source items is covered: mailboxes, shared mailboxes, public folders, archive mailboxes, and more. EdbMails handles the shared-mailbox mapping automatically and brings across the contents — emails, attachments, contacts, calendars, tasks, and notes.

Is there any size limitation for Microsoft 365 mailbox migration?

There aren't any size limits on the EdbMails side. Microsoft does enforce its own restrictions, though — those are detailed in the EdbMails Knowledge Base article on Microsoft 365 mailbox size limitations.

Does EdbMails create the mailboxes automatically on the target O365 server?

Yes, EdbMails will automatically create the mailboxes for you on the target and allocate the licenses to be assigned.

Is it possible to map one source folder to the target folder of my choice on the server?

Yes, EdbMails allows customized folder mapping to route source folders to target folders of your choice.

How much time does it usually require to migrate Office 365 mailboxes?

The duration of Office 365 migration depends on a few moving parts. Detailed breakdown of Office 365 migration duration is available in EdbMails' tenant-to-tenant migration guide.

Does the software support all languages during migration?

Yes — EdbMails supports all languages during Office 365 migration.

Can I access the source and target mailbox during migration?

Yes — your mailbox data stays accessible the whole time the migration is running. No server downtime to plan around.

Can EdbMails remove deleted source items from the target Office 365 folders?

Yes — EdbMails can sync deletions from source to target. Tick the 'Remove deleted source items from target folders' option in the main migration window, then run a follow-up migration.

Can I migrate emails from Microsoft 365 to IMAP server using EdbMails?

Yes — Office 365 emails can move to any IMAP-enabled server. The supported list covers most of the popular ones: Outlook, Gmail, Zoho, Zimbra, IceWarp, cPanel, Plesk, GoDaddy, Rackspace, AWS WorkMail, Bluehost, and Dreamhost.

Does EdbMails support Office 365 to Hosted Exchange migration?

Yes — Office 365 to Hosted Exchange is supported. A common example is migrating from Office 365 to a Rackspace-hosted Exchange server.

Will I require a different license for Primary mailbox migration and Archive mailbox migration?

No, you only need one license if both the UPN (User Principal Name) are identical for the Primary and Archive mailboxes.

Does EdbMails manage mailbox mapping from source to target Microsoft 365 server automatically?

Yes, EdbMails automates the mailbox mapping between source and target tenants. For the case when there are hundreds or thousands of mailboxes to be migrated, manual mapping would be a terrible job and EdbMails saves a lot of time.

Does the software generate duplicates when running consecutive Microsoft 365 migrations?

No — incremental migration handles this. Subsequent runs only carry across new and modified items, which keep the target server clean of duplicates.

Does EdbMails handle mailbox mapping between source and target Microsoft 365 servers automatically?

EdbMails automates mailbox mapping between the source and target Tenants, which is useful for large-scale migrations, saving considerable time and effort compared to manual mapping.

Does EdbMails need scripting via PowerShell for Office 365 migration?

No. EdbMails Office 365 migration is an all-graphical-user-interface experience without need of using any PowerShell scripts, or any command-line instruments, or making any API calls. This is regardless of whether it is about migrating mailboxes across tenants, public folders or mailbox archives, hybrid configuration.

Office 365 Public Folder Migration Solution

Effortlessly Migrate Public folders from Office 365 with EdbMails

Use EdbMails to migrate supported public folder content between prepared Office 365 environments. Select the required public folders, review source-to-target mapping, and validate permissions and transferred content after migration.

Simplify Office 365 Public Folder Migration

Public folder migration to Office 365 can involve several challenges, including maintaining business continuity, preserving data integrity, handling complex folder structures, transferring large volumes of data, and retaining user permissions. EdbMails provides features designed to help administrators manage these requirements while keeping greater control over the migration process.

EdbMails supports Office 365 public folder migration with features for public folder hierarchy and folder structure migration, user permissions, incremental synchronization, and flexible source-to-target mapping. Administrators can also manage custom and conditional mapping to control how public folder data is transferred according to their migration requirements.

With the EdbMails Office 365 migration software, administrators can manage large public folder migrations, monitor migration activity, and review the results after the transfer. These capabilities provide greater control over the migration while helping organizations plan and manage their public folder migration requirements.

Easy Migration of Office 365 Public Folders

Why Migrate Office 365 Public Folders?

Organizations may need to migrate public folders for different business requirements, including:

Moving from legacy Exchange environments to Microsoft 365.
Consolidating Microsoft 365 environments.
Migrating public folder data during organizational changes.
Maintaining access to shared business information after migration.
Including public folder migration as part of a larger migration project.

A successful public folder migration requires maintaining the folder structure, permissions, and required data so users can continue accessing shared information in the target environment.

Easy Office 365 Public Folder Migration with EdbMails

EdbMails provides a simplified approach for migrating public folder data between supported environments. Administrators can configure the migration, select the required public folders, and transfer data while maintaining the required migration settings.

Key capabilities include:

Migrate public folder data to Office 365.
Preserve public folder hierarchy.
Maintain folder permissions.
Select required folders for migration.
Monitor migration progress and results.

Maintaining User Permissions

EdbMails helps migrate public folder permissions to the target Office 365 environment, allowing administrators to maintain the required access settings after migration. Folder-level permissions and access rights can be preserved to help ensure that users continue accessing shared public folder data according to the configured permissions.

Reliable Public Folder Data Migration

EdbMails supports the migration of public folder data while maintaining the folder structure and associated information required for the target environment. Administrators can transfer public folder content securely and review migration results to verify that the required data has been migrated successfully.

Automated Mapping of Public Folders

EdbMails automates the mapping of source public folders to the corresponding destination public folders in Office 365. This reduces manual effort during migration and helps maintain the folder hierarchy and associated migration settings when transferring public folder data.

Efficient Public Folder Data Transfer

EdbMails supports efficient migration of public folder data between supported environments. The migration process helps administrators transfer large volumes of public folder data while monitoring progress and managing migration activities effectively.

Incremental Synchronization

EdbMails supports incremental migration for supported migration scenarios, allowing administrators to transfer newly added or modified public folder data after the initial migration pass. This helps reduce the need to repeat the complete migration process when additional synchronization is required before completing the migration.

Support for Large Public Folder Hierarchies

EdbMails supports migration of complex public folder structures, including multi-level folder hierarchies and large volumes of public folder data. Administrators can review the folder structure and migration details before starting the migration to plan the migration process more effectively.

Migration Monitoring and Reports

EdbMails provides migration status information and Office 365 migration reports that help administrators track public folder migration progress and review migration results. Administrators can use the Office 365 migration reports to identify completed items, failed or skipped items, and migration activities that may require additional attention.

Reviewing the migration results after a public folder transfer helps administrators validate the migrated data and confirm that the required migration activities have been completed successfully.

Frequently Asked Questions

Can EdbMails migrate Office 365 public folders?
Yes. EdbMails supports migration of public folder data between supported environments while maintaining required folder structures, permissions, and migration settings.
Are public folder permissions migrated?
Yes. EdbMails supports migration of public folder permissions to help maintain user access settings in the target environment.
Can I migrate selected public folders?
Yes. Administrators can select required public folders based on their migration requirements.
How many licenses are required for Office 365 public folder migration?
EdbMails consumes 50 mailbox licenses for Office 365 public folder migration. You can migrate the public folders across the organization, rather than consuming a separate license for each public folder or mailbox.

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