How long does it take to perform the Exchange migration?

EdbMails incorporates essential features that significantly boost migration performance, such as Concurrent Mailbox Migration, parallel item migration using multiple threads, automatic server throttling management, and seamless restart and resume capabilities. With concurrent migration, you can migrate multiple mailboxes simultaneously, greatly reducing migration time compared to sequential processes. Exchange servers may throttle migration operations during high resource usage, but EdbMails efficiently manages this with iterative throughput control. EdbMails optimizes bandwidth usage during migration, ensuring efficient data transfer within set timelines. Microsoft imposes specific restrictions that might impact migration speed. Key points include: Items are limited to 25 MB, though this can be increased to 150 MB. Throttling policies on source and target servers may influence migration. Data type and volume being migrated. Network setup can also affect migration speed. EdbMails maintains the standard speed of an EWS migration. To enhance migration speed, consider: Increase concurrent migrations. Set custom throttling policy limits on Exchange servers.

How can I benefit from EdbMails Exchange server migration software?

EdbMails Exchange migration software offers the following advantages: Easy-to-use interface for starting migration with minimal clicks. Ensure secure Exchange migration process. Supports incremental migration, transferring only new or modified data during consecutive migrations without creating duplicates. Maintains data integrity, ensuring accurate transfers. Rapid migration with parallel processing of up to 20 mailboxes simultaneously. Compatible with all Exchange server versions. Users can access mailboxes during migration, ensuring no disruption. Automatically creates mailboxes on the target Exchange server. Automatically maps mailboxes between source and target servers. Advanced filtering options allow customization of data migration. 24/7 free technical support with no additional cost.

Does EdbMails support Exchange to Office 365 migration?

Yes, EdbMails supports migrations from Exchange 2007, 2010, 2013, 2016, and 2019 to Office 365. It allows for the migration of single or multiple mailboxes and folders without restrictions on size. The application facilitates a direct transfer between the source and target servers, ensuring a smooth migration process. For detailed instructions on migrating from different Exchange versions to Office 365, refer to the following links: Exchange 2010 to Office 365 migration. Exchange 2013 to Office 365 migration. Exchange 2016 to Office 365 migration. Exchange 2019 to Office 365 migration.

How many Exchange server migration types are there, and does EdbMails support them?

There are three main types of Exchange server migrations: cutover, staged, and hybrid. Cutover migration involves migrating all mailboxes and data from the on-premises Exchange server to Office 365 in a single operation. EdbMails supports cutover migration, handling the transfer of all data in one go. Staged migration allows for migrating mailboxes in batches over time. EdbMails supports staged migration, enabling the transfer of mailboxes in multiple phases as needed. Hybrid migration integrates on-premises and cloud environments, allowing for a gradual transition. EdbMails supports hybrid migration, managing the coexistence of on-premises and Office 365 mailboxes during the process. EdbMails supports all these migration types, providing flexible options to fit your migration needs.

Does EdbMails support all Exchange migration scenarios?

EdbMails addresses the complexities of Exchange server migration by efficiently transferring data from user mailboxes, public folders, and permissions either between Exchange servers or from Exchange to Office 365. The software supports direct server to server migration while preserving the integrity of the source server. EdbMails supports a range of migration scenarios, including: Exchange to Exchange migration. Exchange to Office 365 migration. Export Exchange mailboxes to PST. Migration from hosted Exchange servers. Migrating Exchange archive mailboxes to Office 365. Public folder to shared mailbox migration. Exchange cross-forest and cross-domain migration. Bulk PST files restore into Exchange server.

Can I test the Exchange migration functionality before purchasing?

Yes, EdbMails provides a free trial version that lets you evaluate all its features by migrating up to 30 items per folder from any mailbox. Click here to download the EdbMails software. Click here for the Exchange migration steps.

Do I need to pay for Exchange server migration support?

No, EdbMails provides free 24/7 technical support, including remote assistance if needed. Additionally, our User Manual and Knowledge Base articles offer detailed guidance and troubleshooting help.

Can I choose selective data for the migration?

Yes, EdbMails offers advanced filtering options that allow you to choose specific mailboxes, folders, or items for migration. You can include or exclude specific data based on criteria such as date ranges, sender/recipient addresses, or item types. For more details on filtering options, refer to the filter settings documentation.

Does EdbMails provide an Exchange backup solution?

Yes, EdbMails offers a comprehensive migration and recovery toolkit that includes secure brick-level backup for Exchange mailboxes . You can perform backups with incremental and brick-level AES 256-bit encryption, ensuring high-level protection for your Exchange server data.

Does the EdbMails support migration of Exchange public folders?

Yes, EdbMails supports migrating public folders between on-premises Exchange servers and from Exchange to Office 365 (Microsoft 365) . Before beginning the migration, ensure that the public folders are configured on the target Exchange server. Additionally, verify that the admin account used for migration has the necessary permissions for all folders being migrated, including the root public folder on both source and the target servers.

Can this software migrate emails based on specific dates?

Yes, EdbMails allows you to migrate emails based on specific dates by enabling date range filters during the migration process. This feature lets you selectively transfer emails within the specified date range.

Does EdbMails automatically handle mailbox mapping during migration?

Yes, EdbMails automatically maps source and destination mailboxes , simplifying the migration process and reducing manual effort. This feature is especially beneficial for handling migrations with a large number of mailboxes.

Does EdbMails delete or modify data on the source Exchange server during migration?

No, EdbMails does not delete or modify any data on the source server. It preserves all existing data on the source server while transferring it to the target server.

What measures does EdbMails implement to protect my data during Exchange migration?

EdbMails utilizes advanced security protocols to safeguard your data throughout the migration process. The tool uses secure Microsoft APIs and follows Microsoft's migration protocols to ensure data integrity. SSL/TLS encryption secures data transfers, while modern authentication methods such as OAuth 2.0 and multi-factor authentication (MFA) ensure secure access. Additionally, EdbMails does not store any user data or credentials on its servers.

What types of data can be migrated from Exchange servers?

You can migrate all types of data, including emails, calendars, contacts, journals, tasks, inbox rules, and Exchange retention policy tags, from Exchange server mailboxes, shared mailboxes, public folders, and archive mailboxes.

Will I be able to access my emails during the migration process?

Yes, you can continue to access your emails without interruption during the migration process using EdbMails.

Which license is required for Exchange migration?

To perform on-premises and Hosted Exchange migrations, you need to purchase the 'Live Exchange Migration' license. Click here to know live Exchange migration pricing details.

Can I migrate Exchange mailbox to an IMAP server?

Yes, EdbMails supports migrating Exchange mailboxes to all IMAP enabled servers such as Gmail, Yahoo Mail, Outlook.com, AOL Mail, Zoho Mail, Zimbra, etc. Refer to the following link for Exchange to IMAP migration steps

Can I directly migrate Exchange mailbox to Office 365 in-place archive mailbox?

Yes, EdbMails supports direct migration of Exchange mailboxes to Office 365 in-place archive mailboxes.

Can I migrate the Exchange Public folder to Office 365 Shared Mailbox?

Yes, EdbMails allows you to migrate Exchange Public folders directly to Office 365 Shared mailboxes .

Can I import the bulk PST files to the Exchange server?

Yes, with EdbMails, you can restore the bulk PST files into Exchange server

If I use a Global admin account to connect to the Exchange server, what additional rights are needed?

You need to set impersonation rights for the Global admin account. This allows the admin to access and list other user mailboxes without requiring individual user account details. See how to set impersonation rights for the Global admin account .

Can I buy more licenses after my initial purchase?

Yes, you can purchase additional licenses at any time after your initial purchase. If you buy the licenses in bulk you will save more. You can use the unused licenses any time in future without any domain or client restrictions.

Are archive mailboxes supported in the migration process?

Yes, EdbMails supports the migration of archive mailboxes (In-Place Archives) , ensuring that all your archived data is transferred.

How does EdbMails handle licensing for Exchange migration?

The license is based on the number of source mailboxes you want to migrate. Each new source email address consumes one license. If you migrate both the primary and archive mailboxes of a single source mailbox, only one license is used. To migrate Exchange public folders, 20 mailbox licenses are needed. You can migrate an unlimited number of public folders from a domain.

How can I migrate directly from Exchange 2010 to Exchange 2019?

Exchange Server 2019 cannot coexist with Exchange Server 2010 due to Microsoft's restrictions (refer to this Microsoft article for more details). As a result, migrations from Exchange 2010 to Exchange 2019 must be performed across forests. Typically, to migrate from Exchange 2010 to Exchange 2019 using Microsoft's native tools, you would need to first upgrade to Exchange 2013 or 2016 before moving to Exchange 2019. However, EdbMails Exchange migration software supports direct migration between any versions of Exchange Server without requiring intermediate steps. Exchange 2010 to 2019 migration steps

What steps should I take to prepare my environment for migration?

Requirements differ based on the source server for your migration. Refer to the links provided in the migration walk-through on preparing for various migration scenarios.

Is it possible to migrate public folders within the same Active Directory forest?

Exchange server does not allow the creation of a second public folder infrastructure within the same Active Directory forest. Therefore, EdbMails Exchange migration supports public folder migration only across different forests. For hybrid environments, public folders can be migrated from on-premises Exchange to Office 365 (Microsoft 365) using EdbMails Exchange migration. However, this process requires a workaround as described in this article since public folders cannot be present simultaneously in both on-premises Exchange and Office 365.

Does the software handle free/busy status migrations?

Yes, free/busy status migration is supported with EdbMails Exchange migration software.

Can source mailboxes still be used after migration?

Yes, source mailboxes remain functional and can still be used after migration. The migration process does not alter or delete data on the source server.

Is migration from GoDaddy-supported Exchange environments possible?

Yes, EdbMails supports migration from GoDaddy-hosted Exchange environments. The tool facilitates the transfer of data from GoDaddy Exchange servers to your desired target.

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- EDB recovery and Migration
- OST, PST, MBOX, NSF, EML, MSG
- Office 365, Exchange Migration
- SharePoint, OneDrive & Teams
- G Suite Migration
- IMAP Migration
- Duplicate Remover
- Windows Data Recovery
- Backup Solutions
EDB Recovery and Migration

EdbMails lets you recover corrupted, damaged, and offline Exchange EDB files, convert EDB mailboxes to PST format, and directly migrate mailbox data to Office 365 and live Exchange Server.

EDB to PST

Recover corrupted, damaged, offline EDB files and convert Exchange EDB mailboxes to PST file format

Public Folder to Exchange

Migrate public folders from an Exchange offline EDB file to live Exchange Server

EDB to Live Exchange Migration

Directly migrate offline Exchange database (EDB) files to live Exchange server

Archive Mailbox to Office 365

Migrate archive mailboxes from offline EDB files directly to Office 365

EDB to Office 365 Migration

Directly migrate offline Exchange database (EDB) files to Office 365

Public Folder to Office 365

Migrate public folders from an offline Exchange EDB file to Office 365

OST, PST, MBOX, NSF, EML, MSG Export and Migration

EdbMails lets you to recover OST and PST files, export OST, PST, MBOX, NSF, EML, and MSG files to PST files, and directly migrate OST, PST, MBOX, and NSF mailbox data to Office 365 and live Exchange Server.

OST Recovery and Migration

Recover offline OST files, convert OST to PST, and migrate OST to Office 365 and Exchange Server

PST Recovery and Migration

Recover Outlook PST files , Export PST to PST, migrate PST to Office 365 and Exchange Server

MBOX Export and Migration

Export MBOX to PST, migrate MBOX to Office 365 and Exchange Server

NSF Export and Migration

Export NSF to PST, migrate NSF to Office 365 and Exchange Server

EML to PST Export

Convert EML files to Outlook PST files

PST to MSG Export

Convert Outlook PST file to MSG file format

MSG to PST Export

Export MSG files to Outlook PST files

Office 365, Exchange Migration

EdbMails lets you securely migrate mailboxes across Microsoft 365, Exchange, Google Workspace (G Suite), and IMAP-supported servers such as Outlook, Gmail, Zimbra, Zoho Mail, and cPanel, ensuring zero downtime.

Office 365 Migration

Migrate between Office 365 tenants, Office 365 to Exchange, Office 365 to PST, PST files to Office 365.

Exchange Migration

Migrate between any Exchange Servers, Exchange to Office 365, Exchange to PST, PST files to Exchange.

Tenant to Tenant Migration

Migrate Mailboxes, Public Folders, Archive Mailboxes between Office 365 Tenants.

Exchange to Office 365

Migrate Mailboxes, Public Folders, Archive Mailboxes from live Exchange server to Office 365.

Office 365 to IMAP

Migrate Office 365 to IMAP, Office 365 to Gmail, Office 365 to Outlook, Office 365 to Zoho etc.

Exchange to IMAP

Migrate from live Exchange Server to IMAP servers such as Gmail, Outlook, and Zoho Mail.

Public Folder to Office 365

Migrate Public Folders between Office 365 tenants with complete folder hierarchy and mailbox data integrity.

Exchange to PST

Export live Exchange Server mailboxes, public folders, and archive mailboxes to Outlook PST files.

SharePoint, OneDrive & Microsoft Teams Migration

EdbMails lets you migrate SharePoint sites, OneDrive data, Microsoft Teams, teams, channels, chats, permissions, and documents between Microsoft 365 tenants while maintaining the existing folder structure and data integrity.

SharePoint Online Migration

Migrate documents, lists, files and folders from SharePoint sites.

OneDrive for Business Migration

Migrate documents, lists, files, folders, private chats from OneDrive.

Microsoft Teams Migration

Migrate Teams, chats, channels, documents, files and folders etc.

Google Workspace / G Suite Migration

EdbMails G Suite Migration Tool lets you easily migrate emails, calendars, contacts, tasks, and more from G Suite to Office 365, Exchange Server, and IMAP servers using a Google Admin account without requiring individual user credentials.

G Suite Migration

Migrate emails, calendars, contacts, tasks from G Suite to Office 365, G Suite to Exchange, G Suite to IMAP Servers

G Suite to Office 365

Migrate emails, calendars, contacts, tasks from Google Workspace / G Suite to Office 365

G Suite to Exchange Server

Migrate emails, calendars, contacts, tasks from Google Workspace / G Suite to on-Premise Exchange Server

G Suite to IMAP

Migrate emails, calendars, contacts, tasks from Google Workspace / G Suite to IMAP, Outlook, Zimbra, Zoho etc.

IMAP Migration

EdbMails IMAP Migration tool lets you easily migrate emails from IMAP servers such as Outlook, Gmail, Zoho Mail, Zimbra, cPanel, and more. Supports IMAP to IMAP, Office 365, Exchange Server, PST, and bulk PST to IMAP migration.

IMAP Email Backup & Migration

Backup and migrate emails from IMAP servers to PST, Office 365, and On-Premises Exchange Server

IMAP to Office 365

Migrate emails, folders, and attachments from IMAP servers to Office 365

IMAP to Exchange

Migrate emails, folders, and attachments from IMAP servers to on-premises Exchange Server

IMAP to PST

Export emails, folders, and attachments from IMAP servers to Outlook PST files for backup

PST to IMAP

Migrate emails, folders, and attachments from bulk PST files to IMAP servers

Duplicate Remover

EdbMails Duplicate Remover lets you easily remove duplicate items from Office 365 and Exchange Server, and from IMAP, Outlook, Gmail, Zimbra, Zoho Mail, etc., ensuring a clean and organized mailbox.

Remove Duplicates from Office 365

Remove duplicate emails, calendars, contacts, journal tasks, etc. from Office 365.

Remove Duplicates from Exchange Server

Remove duplicate emails, calendars, contacts, journal tasks, etc. from live Exchange Server.

Remove Duplicates from IMAP, Outlook

Remove duplicate emails, attachments from IMAP, Outlook, Gmail, Zimbra, Zoho Mail etc.

Exchange, SharePoint, OneDrive, Teams and Office 365 Backup

EdbMails enables secure, automated backup and recovery for Microsoft 365 services including Exchange Online, SharePoint, OneDrive, Teams, and Live Exchange Server with complete data protection and restore flexibility.

Office 365 Backup

Incremental, Granular, Encrypted and Compressed Office 365 Mailboxes Backup

Exchange Server Backup

Incremental, Granular, Encrypted and Compressed Exchange Mailboxes Backup

SharePoint, OneDrive & Teams Backup

Backup Online site collections, Team sites, Office 365 groups, all documents etc.

Windows Data Recovery

EdbMails Windows Data Recovery Software lets you recover permanently deleted data, including photos, videos, documents, and archived files, from partitions on hard drives, SSDs, USB drives, SD cards, and external storage devices.

Windows Data Recovery

Recover and restore permanently deleted data from hard drives, SSDs, USB drives, SD cards, and etc.

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EdbMails Software for Exchange Migration

All-in-one Solution to Migrate Exchange Server Mailboxes

EdbMails Exchange Migration Tool lets you migrate user mailboxes, public folders, archive mailboxes, shared mailboxes, and group mailboxes straight from Exchange 2007, 2010, 2013, or 2016 to Exchange 2019, Office 365, IMAP, or Hosted Exchange - all in a single hop, no double-stage workaround needed.

Just $299 for 100 Mailboxes

Exchange to Exchange Exchange to Office 365 Exchange to PST Public Folder to Office 365 Archive Mailbox to Office 365 Exchange to IMAP Multiple PST files to Exchange server

Exchange Migration Software Now on Azure Marketplace!

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Accelerate Your Exchange Migration with
Concurrent Mailbox Migration - Now 10X Faster!

User Friendly Office 365 Migration Experience

Experience easy and intuitive Exchange migration

EdbMails is built around simplicity and ease of use. There’s no PowerShell scripting to learn or memorize — the whole flow runs through a clean interface that takes only a handful of clicks. A step-by-step wizard explains what each screen is doing and why, so nothing feels like a black box. You’ll work through the same logical sequence whether you’re moving mailboxes, public folders, or archive mailboxes: connect to the source Exchange server, pick what to move, connect to the target, map mailboxes, and run it. That’s the migration.

Ensure data security with EdbMails Exchange migration software

Data security in EdbMails comes from top-tier data security throughout the migration process baked into how the tool actually moves data. It talks to your servers over secure Microsoft APIs, sticking to Microsoft’s own migration protocols so nothing gets bent in transit. SSL/TLS encrypts the data on the wire. OAuth 2.0 and multi-factor authentication sit on top of that. EdbMails is ISO 27001:2013 certified and aligns with GDPR and HIPAA, which is what you need to point to when compliance gets asked about. On incremental runs, the metadata used for delta comparisons is AES 256-bit encrypted and stays on your local machine — it never touches our servers.

Achieve high-performance Exchange migration with EdbMails

A few things in EdbMails actually move the needle on speed. There’s a set of Exchange migration with powerful features that, between them, get migrations done faster. You can move several mailboxes at once, and items inside each mailbox split across threads. Throttling on the source server doesn’t stall the run; the tool stays under the limits and keeps going. Drop the connection, lose the network, restart your machine — the next time you open it, the job picks up from where it stopped. Re-run the same migration later and only new items go across. There’s nothing exotic here. It’s the small things adding up. Cutover, staged, and hybrid are all on offer, so the project can match what your team actually needs.

Simplify your Exchange migration with automation

A lot of what eats up admin time during a migration is repetitive: pulling mailbox and folder lists off the source, creating mailboxes on the target, mapping one to the other. EdbMails handles all of that on its own, and it’s careful to keep source and target accounts in sync. Run the same migration a second or third time and it switches to incremental mode automatically, only moving items that changed since the last pass. After every job, you get migration reports showing exactly what happened — what moved, what didn’t, and where. The end result is a lot less manual work and a migration that’s easier to actually trust.

Exchange Migration throttling management

Automatic throttling management for optimal Exchange migration

Throttling errors are one of the more annoying parts of an Exchange migration, and EdbMails handles them quietly in the background. When you see messages like ‘The server cannot service this request right now’ and ‘Active Directory is unavailable’, the tool retries on its own and the migration picks back up — you don’t have to babysit it. EdbMails still runs mailboxes concurrently for speed, but it stays inside server-side throttling limits, so even during busy hours data keeps flowing without tripping the brakes. The result is a migration that holds its pace.

Complete solution for all Exchange migration scenarios

Real Exchange migrations rarely fit one neat template, and EdbMails was built with that in mind. The tool handling a wide range of scenarios without forcing you to retrofit your environment. It moves data between Exchange servers across different Active Directory forests, and lets you do direct upgrades from Exchange 2010 to 2016 or 2019. Migration to Office 365 (Microsoft 365) is covered, and so is exporting mailboxes to PST files when you need them offline, for archiving, or for legal hold. Bulk PST imports into Exchange? Also handled. The tool also moves Exchange to IMAP destinations like Google Workspace and Zimbra, and can pull mailboxes off hosted Exchange services and put them back on-premises if that’s the direction you’re headed.

Support for all Exchange migration types

Pick the approach that fits the project. The cutover migration moves every mailbox in a single weekend, which works when the user count is manageable and you'd rather get it done than draw it out. For bigger orgs, or any team that doesn't want a Sunday-night gamble, staged migrations split the move across days or weeks. Mailboxes go in batches, and if something breaks on Monday, only that batch is affected. EdbMails also handles hybrid migrations, where on-prem Exchange and Office 365 coexist. Calendars stay in sync between both sides, free/busy lookups still work, and most users won't realize anything is happening until their mailbox gets cut over.

Optimize your Exchange migration with advanced filter settings

You almost never want to migrate everything. With Exchange migration with advanced filter settings, you can scope the run to whatever's actually worth keeping. Filter by date range, sender or recipient, subject keywords, attachment names, or read/unread status. Whole folders can be excluded too — either default ones like Junk and Deleted Items, or custom folders you'd rather leave behind. A common pattern: skip anything older than three years and exclude the Junk folder. The target ends up with the data people will actually use, instead of a copy of every problem the source server already had.

Single-hop Exchange migration

Going from Exchange 2010 straight to 2016 or 2019 is normally a pain. EdbMails skips that pain by supporting single-hop transitions from Exchange 2010 to Exchange 2016 or 2019, including across forests. The Microsoft-native path forces you to stage through an intermediate Exchange version first — usually 2013 or 2016 — before you can reach the final destination. EdbMails just goes there. No middle server to provision, no downtime stacking up between hops, no mess from juggling versions or AD forests. You finish faster, and the time you save goes back into the rest of your admin queue instead of into babysitting a multi-stage migration.

Upgrade from small business server to modern Exchange server

Still running Small Business Server (SBS) to a modern Exchange server like Exchange 2016 or 2019? EdbMails goes there in one move. Mailboxes, public folders, archive mailboxes, and shared mailboxes leave SBS 2011 and land on the new server directly. Microsoft's own path makes you stage through Exchange 2013 first, which is two migrations instead of one. Skip that. Queue the jobs you want to run, pause a job if you need to step away, pick it up the next morning, and watch progress as items move across. The kind of project that used to eat a weekend wraps up faster, with less downtime, and you finish on a supported platform that'll actually get security updates.

Small business server to exchange migration

Cost-effective Exchange migration software

EdbMails is a cost-effective solution for Exchange migration and the pricing reflects it — up to 50% under what most competitors charge. One license gives you unlimited reruns on the same mailboxes, which matters more than people realize once you start handling delta passes. Bulk licensing pulls per-mailbox cost down to as little as $1, with discounts that reach 75% on larger volumes. That makes a real difference on enterprise migrations. Pricing is flat — no hidden fees, free upgrades come standard, unused licenses don’t expire, and there are no caps on domains or clients.

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24/7 Free technical support and personalized demo

When something goes sideways during a migration — and at some point, something usually does — you don’t want to be on hold. EdbMails offers 24/7 technical support at no extra cost, with actual migration specialists on the other end of the line. They cover the whole arc — planning the move, configuring source and target, troubleshooting weird Exchange behavior, working through whatever the migration throws at you. Live chat or phone, whichever you prefer, and you reach a human who’s done this before. The team also offers a personalized demo if you’d rather see it run on your own data first.

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Exchange server migration steps

Plan and Prepare Exchange Migration

Walk through your infrastructure, see what’s compatible, pick the right migration approach, and decide what data goes, what gets archived, and what gets dropped. Skip this and you pay for it later.

Exchange Migration prerequisites

Confirm network and bandwidth, get source and target configured, create the mailboxes, and stand up public folders and archive mailboxes wherever the migration is going to need them.

Perform Exchange Migration using EdbMails

Open EdbMails, hook up the source server, hook up the target, load the mailboxes, map source to destination, and run the migration. That’s the full sequence.

Post Exchange Migration activities

After EdbMails wraps, grab the migration reports, point your MX and Autodiscover records at the new server, set up fresh Outlook profiles, and ask two or three users to sign in and check their mail before you call it done.

Complete guide

Key features for seamless Exchange migration

Cross-forest and cross-domain migration

EdbMails handles cross-forest and cross-domain Exchange migration by moving mailboxes between Active Directory forests and domains directly. Doing this the Microsoft way means PowerShell cmdlets, prepared move requests, two-way trust relationships, and a flowchart of dependencies that breaks if any one piece is off. EdbMails skips the trust setup entirely. Connect to the source forest, connect to the target, and run it. Going from Exchange 2010 in one forest to Exchange 2019 in another? One job, no staging server, no intermediate version. Mail, calendar items, contacts, and folder permissions arrive on the other side the way they left.

Directly migrate from legacy servers to Exchange 2019 or 2016

EdbMails migrates directly from older Exchange servers, such as Exchange 2007 or 2010, to the latest builds like 2016 or 2019. The complicated intermediate-version dance the native path forces on you simply isn’t required. Mailbox content — messages, contacts, calendar items — moves over without loss. The migration runs in fewer steps, downtime stays short, and people keep working through the upgrade instead of waiting for it to finish.

Migration from hosted Exchange to on-premises Exchange

EdbMails migrates mailboxes from hosted Exchange environments, including Intermedia, Rackspace, and GoDaddy, as well as Exchange 2010, 2013, 2016, and 2019, straight onto Exchange Server 2019 or 2016. The tool was put together specifically for teams pulling email back from a hosted provider onto their own Exchange. Admins keep full control of the migration — how it’s scoped, when it runs, what happens when something throws an error — and any issues that come up are dealt with inside the same workflow rather than punted to a different tool.

Incremental data transfer without creating duplicates

After the first run, EdbMails incremental data transfer only moves what changed. New messages since last time, replies that came in overnight, items somebody dragged into a different folder — those go across. Anything that was already migrated stays where it is. Bandwidth use drops, the second run finishes in a fraction of the time the first one took, and you can keep running incrementals as often as you need to without worrying about ending up with two copies of the same email in the target mailbox.

Migrate from Exchange to any IMAP enabled server

EdbMails gives you a clean path for migrating emails from an Exchange environment to any IMAP-enabled server, whether the destination is Google Workspace, Zimbra, IBM Notes, Zarafa, or Kerio Connect. The traditional way to move email between Exchange and IMAP gets messy fast — the EdbMails wizard handles the heavy lifting so you don’t. Group mailboxes into batches, point at the source, point at the target, and let it run. What you end up with is a well-organized transition into whatever IMAP platform you’re landing on.

Universal language support

If your users email in more than English, universal language compatibility for Exchange migration is doing real work behind the scenes. Cyrillic, Chinese, Arabic, Japanese, Hebrew, Thai — all of it goes across with Unicode intact. Subject lines stay readable. Inbox and Sent Items folder names in non-English locales don't turn into question marks on the target. Diacritics on European names survive the trip. Language-specific metadata is read and written correctly, which matters when audit logs and retention policies are tied to that metadata. So a Tokyo user, a Berlin user, and a São Paulo user all see their mailbox the way they left it.

Select your preferred target folders

You decide where data lands on the target. EdbMails lets you select your preferred target folders so source content goes exactly where it should in the new Exchange environment — not wherever the tool decides. Want everything to stay in the same structure it had on the source server? Done. Need to route specific folders to consolidated locations on the target? Also done. The user-defined mailbox and folder mapping is flexible enough to fit compliance rules, organizational structure, or whatever else dictates how your data has to be filed.

Exchange migration with zero downtime

EdbMails runs Exchange migration with zero downtime, so people don’t lose access to email while the move is happening. The migration runs in the background — users keep sending and receiving as if nothing is going on, because from their side, nothing is. There’s no service window to schedule, no maintenance email to send out, and no business hours to dodge. The transition to the new Exchange environment finishes without anyone in operations having to clear their calendar around it.

Unlimited Public folder migration

EdbMails moves an unlimited number of public folders directly between Exchange Servers. The whole folder structure carries over to the target — permissions, subfolders, and mail-enabled folders all come across the way they were configured. Migrating Exchange public folders feels the same as migrating user mailboxes; the steps line up. Single-hop migrations between forests are supported, and so are double-hop scenarios like Exchange 2010 to Exchange 2019, with no PowerShell scripting needed. Incremental updates work too, so subsequent runs only pick up what's changed.

Automatically create mailboxes on target server

EdbMails automatically creates mailboxes on target Exchange servers, so you don’t have to set them up by hand. Whether it’s a handful of accounts or a few hundred, mailbox provisioning happens inline as part of the migration workflow rather than as a separate prep job. Configure mailbox settings once, run individually or in bulk, and let the tool take it from there. The migration moves faster, the kind of small typos that slow these projects down stop happening, and every account is wired up correctly by the time data starts flowing.

Ensure accuracy with automatic mailbox mapping

EdbMails automates mailbox mapping so source and target accounts line up the way they should. The match logic compares first and last names — or display names if those are what’s available — on both servers and pairs them automatically. It works in batches for bulk migrations, and the matching algorithm catches edge cases that catch out a manual pass. On a 500-mailbox migration, this is the difference between the project finishing on schedule and somebody spending half a day fixing mismatches.

Detailed Exchange migration reports for insightful analysis

EdbMails automatically generates detailed Exchange migration reports at the end of every job, so you have something to actually point to when somebody asks how the migration went. The reports break down per job, per mailbox, or across all configured tasks, with item counts at the mailbox and folder level and a record of whatever filters were applied. Progress sits at three layers — mailbox, folder, item — so if anything didn’t move, you find it fast. Useful during the run, more useful once it’s over.

Exchange to IMAP with CardDav and CalDav Migration

IMAP only handles email — contacts and calendars sit outside what the protocol covers — so EdbMails leans on CardDAV and CalDAV to move that data across when you migrate from Exchange to IMAP servers.Contact records go across with phone numbers, email addresses, job titles, and notes intact. Calendar appointments come over with their date, time, attendees, and reminders set the way they were. Recurring meetings stay recurring instead of collapsing into a single entry. For an individual user or a whole team switching to an IMAP platform, the address book and calendar show up on the new side ready to use, not as a stripped-down version of what was on Exchange.

Support for CSV File Based Mailbox and Folder mapping

Mapping mailboxes one at a time gets old fast on bigger migrations. EdbMails supports CSV file-based mailbox and folder mapping, where you define each source mailbox path — folders and subfolders included — and point it at the right target mailbox in a spreadsheet. Anything that doesn’t exist on the target gets created on the fly. This pays off when source and target folders are in different languages, or when you need source folders ending up in customized locations on the target. You decide where everything lands.

Exchange migration common scenarios

Exchange to Exchange migration

EdbMails handles Exchange to Exchange migration directly, moving data between any Exchange server versions from 2010 to 2019. Migrations across different domains or between Exchange servers run the same way, and you don't have to touch PowerShell to get there. The interface walks you through connecting the source and target servers, configuring the job, and pushing mailboxes and public folders across without much hands-on time from you.

Exchange to Office 365 migration

Exchange to Office 365 migration moves your email infrastructure into the cloud, with the upside of better access from anywhere and a lot less to maintain on the server side. EdbMails automates the actual transfer — mailboxes, public folders, archive mailboxes, shared mailboxes — into Office 365 cleanly. Once you’re on the other side, you pick up the rest of what Microsoft 365 offers: scale, baked-in security, and tight integration with the apps your team already uses every day.

Public folder migration

Exchange public folder migration tends to be the part of a project people dread, and not without reason — there’s usually a lot of data and the native tooling expects you to write batch scripts in PowerShell with a list of prerequisites a mile long. EdbMails takes a different angle. It moves public folders out of legacy Exchange 2010 and from modern Exchange 2016 environments without any of that, and the folder hierarchy and permissions land on the target intact.

Archive mailbox migration

Exchange Archive mailbox migration covers a lot more than just email. You're moving calendars, contacts, tasks, notes, folder structures, metadata, permissions, retention policies, and custom properties from one Exchange environment to another. That's a lot of moving parts, and even one misstep can throw things off. EdbMails handles all of it automatically, without any manual stitching, so even the largest archives arrive at the target with their data structure, retention rules, and custom settings perfectly intact.

Hosted Exchange migration

Hosted Exchange providers like Rackspace, GoDaddy, and Intermedia run on-premises Exchange under the hood, dressed up like Office 365 but with admin access on a tighter leash. EdbMails supports migrating mailboxes from hosted Exchange versions 2019, 2016, 2013, and 2010. You can pull mailboxes across with full access permissions using a single user account, a global admin account, or a CSV import — whichever fits your access level on the source side.

Export Exchange mailbox to PST

EdbMails supports Exchange to PST export for the situations where you actually need it. Decommissioning the old server after a migration? Archive the data to PST first. Employee leaving? Their mailbox can sit safely in a PST for whenever someone needs to look something up. PST export also helps when you need to slim down a mailbox before moving to a newer Exchange Server, or when system upgrades call for a clean backup you can restore from later.

Import bulk PST files to Exchange server

Importing bulk PST files to Exchange server matters when you’re bringing data over from older systems — and the native PowerShell route gets ugly fast, with process failures and access-denied errors that eat hours. EdbMails imports multiple PSTs in parallel, which speeds the whole thing up considerably. You can spin up matching folders in the target mailbox keyed off each source PST’s name, and route specific source folders into specific target folders if your structure calls for it.

Exchange to IMAP migration

Exchange to IMAP migration might be the best decision you make if cutting costs, gaining flexibility, and simplifying management are on your list. Gmail, Yahoo Mail, Zoho Mail, AOL Mail, and iCloud Mail are just a few of the IMAP-enabled servers that work perfectly for this. EdbMails fits right into the process — it moves your data across cleanly, keeps your folder structure and email attributes just the way they were, and handles everything from tiny inboxes to massive datasets without missing a beat.

Public folder to Shared mailbox

EdbMails moves Exchange public folders into Office 365 shared mailboxes, which makes the data reachable from Outlook on the web and from a phone with no third-party tools in the mix. The cost picture improves too — shared mailboxes don't pull a separate license as long as they stay under 50 GB and you skip features like In-Place Archive. They're also less work to manage and scale up cleanly, and Office 365 layers on its own security and compliance controls.

What can be migrated from the Exchange server?

Primary mailboxes

EdbMails migrates primary mailboxes from the Exchange server, taking the full payload across — emails, folders, attachments, metadata, calendars, contacts, journals, notes, tasks, and inbox rules.

Public folders

Easily migrate public folders from the Exchange server with EdbMails. Emails, subfolders, metadata, permissions, and the full folder structure all carry over with their relationships intact.

Archive mailboxes

EdbMails migrates Exchange archive mailboxes securely, with attributes preserved and data still searchable on the other side. Large archive datasets aren’t a problem — the migration scales to whatever you throw at it.

Shared mailboxes

EdbMails moves shared mailboxes off the Exchange server with their emails, folders, and permissions in one piece. The collaborative pieces — who can see what, who can send as whom — come across exactly the way they were configured.

Resource Mailboxes

EdbMails migrates Exchange resource mailboxes — both room and equipment types. Calendars transfer with all existing bookings intact, so upcoming meetings and conference room reservations stay exactly where they should be.

Exchange retention policy tags

EdbMails exports and imports Exchange retention policy tags attached to folders, so your retention rules carry through and you don’t end up reapplying everything on the target side after the migration.

Fast and safe Exchange migration

EdbMails runs Exchange migrations quickly without putting your workday on hold. Multi-threaded processing moves data across efficiently, and the migration keeps running in the background while users go about their normal work.

For data security, EdbMails uses AES 256-bit encryption on the metadata that incremental migration relies on. That metadata stays on your local computer and goes nowhere else. The tool connects through Microsoft's own APIs and follows Microsoft's guidelines, which means your credentials and data are NOT stored on our servers. When you migrate Exchange to Office 365, authentication runs over OAuth 2.0 and TLS through a secure redirect to the Microsoft 365 sign-in page.

Know more

Frequently asked questions

How long does it take to perform the Exchange migration?
EdbMails has a stack of features that move migrations along faster than the defaults — concurrent mailbox migration, parallel item migration over multiple threads, automatic throttling management, and clean restart and resume when something interrupts the run.
With concurrent migration, multiple mailboxes move at the same time instead of one after another — that alone is the biggest single factor in how long the project takes. Exchange will throttle migration traffic when the source server gets busy, and EdbMails handles that gracefully with iterative throughput control rather than just stopping.
Bandwidth use stays in line with whatever budget you have for the migration window, so the data moves as fast as the network allows without saturating it.
A few Microsoft-imposed limits are worth knowing about, since they shape the speed ceiling:
- Items are limited to 25 MB, though this can be increased to 150 MB.
- Throttling policies on either the source or target server can pull the brakes on throughput.
- The mix and volume of data you’re actually moving.
- Your network configuration — bandwidth, latency, any proxies in between.
EdbMails runs at the standard EWS migration speed. Two simple ways to push it higher:
- Increase concurrent migrations
- Set custom throttling policy limits on Exchange servers.
How can I benefit from EdbMails Exchange server migration software?
A few things that make a real difference on actual migrations:
- An interface you can navigate without a manual — migrations start in a handful of clicks.
- Built around a secure Exchange migration process.
- Incremental migration on rerun — only new or changed items move, and nothing gets duplicated.
- Data integrity that holds — what leaves the source is what lands on the target.
- Up to 20 mailboxes processed in parallel, which is where most of the speed gain comes from.
- Works against all Exchange server versions.
- Users keep using their mailboxes during the migration — nothing goes offline.
- Automatically creates mailboxes on the target Exchange server.
- Automatically maps mailboxes between source and target servers.
- Advanced filtering options for customizing data migration.
- 24/7 free technical support at no extra charge.
Does EdbMails support Exchange to Office 365 migration?
Yes, and across most of the variants you’re likely to need. EdbMails handles every common Office 365 mailbox migration. Use cutover migration moves everything to your Office 365 tenant in one operation. Staged migration moves selected mailboxes in phases. There’s also hybrid migration, which keeps on-premises Exchange and Office 365 working together. IMAP migration is on the menu too — for instance, Gmail to Office 365.
Do you have Office 365 Migration checklists?
Yes — EdbMails covers Exchange 2007, 2010, 2013, 2016, and 2019 to Office 365. There’s no cap on how many mailboxes or folders you migrate, and no size limit on the data either. The transfer goes server-to-server, which keeps the path direct. Step-by-step guides per Exchange version:
What are the migration challenges with Office 365?
There are three main flavors of Exchange-to-Office 365 migration: cutover, staged, and hybrid.
- Cutover migration moves every mailbox from on-premises Exchange to Office 365 in a single pass. EdbMails handles the whole thing.
- Staged migration sends mailboxes across in batches over time. EdbMails runs it in as many phases as the project calls for.
- Hybrid migration connects on-premises and cloud so the move can be gradual. EdbMails keeps both sides working while mailboxes coexist mid-transition.
All three migration types are supported, so you can pick whichever shape fits the situation rather than retrofitting the project to the tool.
Does EdbMails support all Exchange migration scenarios?
EdbMails takes the messy parts of an Exchange migration in stride — user mailboxes, public folders, permissions, between Exchange servers or out to Office 365. The transfer is server-to-server, and the source server is left untouched.
Scenarios you can run:
Does EdbMails support migration from hosted Exchange servers?
Yes. EdbMails handles GoDaddy, Rackspace, and the rest of the hosted Exchange providers running 2019, 2016, 2013, and 2010.
Click here for the steps to migrate from Hosted Exchange servers.
Can I test the Exchange migration functionality before purchasing?
Yes — the free trial lets you test every feature, with up to 30 items per folder migrated from any mailbox. Enough to see how it actually behaves on your data.
Click here to download the EdbMails software.
Click here for the Exchange migration steps.
Do I need to pay for Exchange server migration support?
No. 24/7 technical support is included — remote assistance too, when it’s needed. The User Manual and Knowledge Base articles also cover most of what comes up, including the troubleshooting steps for the more common issues.
Can I choose selective data for the migration?
Yes. You can scope the migration down to individual mailboxes, folders, or emails based on various filters such as:
- Message received date
- Email subject
- Sender email address
- Recipient addresses
- Attachment names
- Read or Unread status of the messages
That way, only the data you actually need ends up migrated.
Does EdbMails provide an Exchange backup solution?
Yes — alongside the migration tooling, EdbMails ships brick-level backup for Exchange mailboxes. Backups run incrementally and at brick level, with AES 256-bit encryption protecting the data on disk.
Does the EdbMails support migration of Exchange public folders?
Yes. EdbMails handles migrating public folders between on-premises Exchange servers and from Exchange to Office 365 (Microsoft 365). Two prep steps before you start: confirm public folders are configured on the target Exchange server, and verify the admin account used for migration has the necessary permissions across every folder you’re migrating — including the root public folder on both source and target.
Can this software migrate emails based on specific dates?
Yes. Turn on the date range filter and EdbMails will migrate emails based on specific dates — only emails inside the window you set come over.

Does EdbMails automatically handle mailbox mapping during migration?
Yes. EdbMails automatically maps source and destination mailboxes, simplifying the migration and cutting manual effort. Especially helpful when handling migrations involving large numbers of mailboxes.
Does EdbMails delete or modify data on the source Exchange server during migration?
No. EdbMails reads from the source — it doesn’t write to it. Your existing data stays exactly where it is while the copy moves to the target.
What measures does EdbMails implement to protect my data during Exchange migration?
A few layers, working together. The tool talks to Exchange and Microsoft 365 only through the official Microsoft APIs, following Microsoft’s own migration playbook so data integrity holds. Traffic on the wire is SSL/TLS encrypted. Authentication runs over OAuth 2.0 with multi-factor support, so credentials aren’t passed around in the clear. EdbMails is ISO 27001:2013 certified and aligns with GDPR and HIPAA, which is what audit teams want to see.
Learn more about data security during Exchange server migration.
Will I be able to access my emails during the migration process?
Yes — mailboxes stay live during the migration. Users keep sending and receiving without noticing anything is happening in the background.
Which license is required for Exchange migration?
For on-premises and Hosted Exchange jobs, you’ll want the ‘Live Exchange Migration’ license.
Click here for live Exchange migration pricing details.
Can I migrate Exchange mailbox to an IMAP server?
Yes. Gmail, Yahoo Mail, Outlook.com, AOL Mail, Zoho Mail, Zimbra — if it speaks IMAP, EdbMails can land mailboxes there.
Refer to the following link for Exchange to IMAP migration steps.
How does EdbMails handle licensing for Exchange migration?
It tracks per source mailbox — one source email address, one license. Migrating someone’s primary and archive mailbox together still counts as a single license, not two. Public folders work a bit differently: 20 mailbox licenses unlock public folder migration, and once those are allocated, you can move as many public folders from the domain as you need.
How can I migrate directly from Exchange 2010 to Exchange 2019?
Exchange 2019 won’t coexist with Exchange 2010 — Microsoft has blocked it (their own Microsoft article spells it out). The practical consequence is that any 2010-to-2019 migration has to run cross-forest.
With Microsoft’s native tooling, you’d have to stage through Exchange 2013 or 2016 first before landing on 2019 — a multi-step grind. EdbMails goes direct between any two Exchange versions, no in-between server required.
Exchange 2010 to 2019 migration steps.
Can source mailboxes still be used after migration?
Yes. Source mailboxes keep working normally. The migration is read-only on the source side — nothing on that server changes during the move.
Is migration from GoDaddy-supported Exchange environments possible?
Yes. GoDaddy-hosted Exchange is supported, and the tool moves your data from there to whichever target you’re landing on.
Can I directly migrate Exchange mailbox to Office 365 in-place archive mailbox?
Yes. EdbMails can migrate Exchange mailboxes straight into Office 365 in-place archive mailboxes — no intermediate stop.
If I use a Global admin account to connect to the Exchange server, what additional rights are needed?
You’ll need impersonation rights configured for the Global admin account. With those in place, the admin can enumerate and access other user mailboxes without needing each user’s individual credentials.
See how to set impersonation rights for the Global admin account.