Advanced settings and options for Exchange migration

EdbMails Exchange migration software equips with advanced filters, offering complete control over your migration process. These filters allow you to customize data transfer based on specific criteria such as date range, subject keywords, sender and recipient addresses, attachment names, and message status (read or unread). You can also exclude both standard and custom folders, ensuring that only the most relevant data is migrated.

Whether you're performing a staged migration or a complete migration in one go, these filters help streamline the process by allowing you to prioritize critical data, reduce migration size, and optimize performance.

Migration settings

To configure the migration filters in EdbMails software, select the 'Settings' option

To access advanced filters in EdbMails Exchange Migration, click the ‘Settings’ button next to 'Include / Exclude filters and more'.

Before applying filters, select the 'Include/Exclude filters for export and migration' option at the top of the settings window.

Include filter

The 'Include' option lets you specify the items that will be part of the migration process, ensuring an accurate transfer.

Exclude filter

The 'Exclude' option allows you to selectively skip specific items from the migration process.

Filters:

Here are the available filters to customize your migration operation:

Date filter: Specify the date range for items to be migrated based on their sent / received dates. For instance, if you want to migrate only emails from January 1, 2023, to December 31, 2024, enable ‘Items received After Date’ and ‘Items received Before Date’ options and select the dates using date picker.

Subject: Specify whether to include or exclude items for migration based on the subject lines of emails or calendar events.

Attachment: Choose to include or exclude items for migration based on the names of the attachments in your emails.

From: Determine whether to include or exclude emails sent by particular senders / domain names.

To: Specify whether to include or exclude emails addressed to specific recipients domain names.

Cc: Decide to include or exclude emails based on specific CC addresses.

Bcc: Indicate whether to include or exclude emails based on specific BCC addresses.

Messages: Filter emails based on their read or unread status, allowing you to include or exclude them accordingly..

Apply filter if all the conditions match ( condition): Apply filters only when all defined conditions are fulfilled.

Apply filter if any one of the conditions match ( condition): Activate filters if any one of the specified conditions is satisfied.

Split PST during Exchange to PST export operation

To manage large Exchange mailboxes effectively, EdbMails offers a ‘Split PST’ feature that allows you to split PST files during export. You can customize the size of each PST file, choosing from 1GB to 100GB. The application programmatically segments the PST file according to your specifications, and by default, it creates a separate PST file for each individual mailbox.

Choose folder types to Include

You have the option to customize which folder types are included in your migration. While all folder types are selected by default, you can refine your choices to focus on specific categories like emails, contacts, calendars, or tasks. This tailored approach ensures that only the most relevant data is migrated.

Exclude standard folders

The 'Exclude Standard/Custom Folders' feature enables you to personalize your migration by designating specific default folders that should not be migrated to the target Exchange server.

By default, folders such as 'Deleted Items,' 'Conversation History,' and 'Junk Email' are excluded from the Exchange migration. Additionally, you have the option to exclude other standard folders, allowing you to further customize your migration and focus only on essential data.

Exclude custom folders

You can easily exclude custom folders from your migration by entering the folder name and clicking the 'Add' button. Once you confirm your selections by clicking 'OK', the chosen folders will be excluded from the migration process.

Save the settings by clicking the ‘Save’ button.