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  3. Export Exchange 2010 2013 2016 Mailbox to PST

Export Exchange 2010 mailbox to PST

Steps to export mailboxes from Exchange 2010 to PST files

Live Exchange migration

Just $200 For 100 Mailboxes

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  • Exchange Migration Overview
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    • Before Migration
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    • Exchange to Exchange
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    • Public Folder to Exchange
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    • Exchange to Exchange
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    • Exchange to PST
  • How it works?
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
    • Exchange Public Folder to Office 365
    • Exchange Public Folder to Exchange
    • Exchange 2010 to 2016 Public folder
    • Exchange 2013 Public folder to Office 365
    • Exchange 2016 Public folder to Office 365
    • Exchange Public Folder to Shared Mailbox
    • Archive Mailbox to Office 365
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    • Hosted Exchange Migration
    • Hosted Exchange to Live Exchange Migration
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    • Hosted Exchange Public Folder to Office 365 Migration
    • Cross-forest migration from Exchange 2013 to Exchange 2019/2016
    • Hybrid Migration
    • Public folder Migration in Hybrid Environment
    • Migrate GAL and all address list
    • Disable msExchMailboxGuid
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect to Multiple users using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Connect to multiple users using CSV file
    • Connect to Individual user for migration
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Understanding the Application
    • Program's Component
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    • Exchange Throttling Policy
  • Set Office 365 Impersonation rights
    • Using PowerShell commands
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  • Map the Mailboxes
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    • From Exchange 2003
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    • From Exchange 2010 to Exchange 2019
    • From Exchange 2010 to Exchange 2016
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    • From Exchange 2013 to Exchange 2019
    • From Exchange 2013 to Exchange 2016
    • From Exchange 2013 to Office 365
    • From Exchange 2016 to Exchange 2019
    • From Exchange 2016 to Office 365
    • From Exchange 2019 to Office 365
    • From Office 365
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults

What you need to know about Exchange server 2010?

Exchange 2010 reached the end of its support life cycle on October 13th 2020. This announcement means that though you can keep using Exchange 2010, you no longer can receive security updates, bug fixes and technical support for any issues. If you continue to use Exchange 2010, your data will be highly vulnerable to security flaws, ransomware threats, and you may experience poor performance. As a result, it is strongly recommended to migrate Exchange 2010 to 2019, Office 365 or export your 2010 server mailboxes to PST files. A PST (Personal Storage Table) file is commonly used to store data offline and can be easily imported into other email clients such as Microsoft Outlook.

Which is the best method for Exchange 2010 mailbox export to PST

EdbMails EDB to PST converter is the best solution to convert offline Exchange 2010 mailboxes to PST format. It maintains perfect folder structure and data consistency and allows you to perform the export in a few clicks. EdbMails also includes an Exchange migration tool, if you are looking to export mailboxes from Live Exchange server to PST. You can export specific mailbox items such as calendars, contacts, notes, appointments, tasks, attachments, files and folders. One advantage of EdbMails is that it enables you to backup any Exchange server mailboxes without the need for PowerShell scripts.

This guide describes the prerequisites and various methods for exporting Exchange 2010 mailboxes to PST format.

QUICK LINKS

Exchange 2010 to Office 365 migrationExchange 2010 to 2019 migrationExchange 2010 to 2016 migrationExchange 2010 to 2016 Public folder migrationExchange disaster recovery planExchange server backup

I. Prerequisites to export PST from Exchange 2010

  • Step 1: Install the latest service packs for Exchange 2010

    Ensure that you have installed the service pack SP1, SP2 or the latest SP3 on your Exchange server.

  • Step 2: Assign the mailbox import and export role in Exchange online

    The following command assigns the mailbox import and export role to the administrator.

    New-ManagementRoleAssignment –Role "Mailbox Import Export" –User <Administrator>

    The Organization Management is an elevated role that is required to migrate or export mailboxes and Public folders from the source to the PST file. See how to assign and manage role groups in Exchange online.

  • Step 3: Set the impersonation rights for the Global Admin

    Log in to your Exchange server as a global admin if you are migrating mailboxes on behalf of other users in your organization. If you do not have the necessary permissions, set the impersonation rights for the admin user account. Verify if the source and target admin account in general has the following management roles assigned:

    1. ApplicationImpersonation
    2. View-Only Configuration
    3. View-Only Recipients
    4. Public Folders
    5. User management administrator/Global administrator
  • Step 4: Ensure that global admin has a non hidden mailbox

    The administrator who is performing the export must have a non hidden mailbox on the source server.

  • Step 5: Verify if you have a valid mailbox the Exchange server

    Before you begin the export operation, ensure that you have valid mailboxes for all of your users in your organization and that you have assigned appropriate licenses to them if they do not already have one.

     See how to create mailboxes in Exchange server

  • Step 6: Verify if you have a valid Public folder on Exchange

    If you plan to export the Public folders to PST, create and configure the Public folder mailboxes on Exchange 2010.

     Steps to create Public folder in Exchange server

  • Step 7: Install Microsoft Outlook on your computer

    For exporting mailboxes to PST by using EdbMails, you need to have Microsoft Outlook installed on your computer. Install the latest applicable updates for MS Outlook and ensure that you have sufficient disk space on your computer to save the output PST file.

  • Step 8: Create a new profile in Outlook for all users

    For a successful PST export operation, you must create a new Outlook profile. See how to create an Outlook profile for a single user and create an Outlook profile for all users in a domain.

II. Export all mailboxes to PST from Exchange 2010

The following methods describe how to export your Exchange user mailboxes to PST with EdbMails

Method 1: Export Live Exchange server 2010 mailbox to PST

If you have a live Exchange server and want to export mailboxes to PST, EdbMails can assist you with your requirements.

  • Step 1: Download and install Exchange migration tool
    • Install EdbMails Exchange migration tool on your computer

       See the detailed list of EdbMails system requirements for Exchange migration and export.

    • Follow the on-screen instructions for the installation and click ‘Login’ or ‘Start Your Free Trial’ to begin using the application.

      Demo login EdbMails

    • Select the migration technique as ‘Live Exchange Migration’

      Exchange Migration

  • Step 2: Connect to the Live Exchange server 2010

    Next, connect to the source Exchange server 2010 as global administrator. From the Connect to Exchange server (Source) window, select 'Connect using Global Admin User’.

    You can also load the mailboxes using a CSV file or even connect to a specific user account.

    With EdbMails, you can migrate mailboxes, public folders, and archive mailboxes from the source Exchange to the target server. See how to use the different Exchange server connection methods supported by EdbMails. If you want to export Public folders from Exchange 2010 to PST, select the connection option as ‘Connect to Public folder’

    Connect to the Live Exchange server 2010

  • Step 3: Select the mailboxes and folders from the user account

    EdbMails displays a list of mailboxes from the source Exchange server.

    • Select the mailboxes and folders that you want to export to PST files.

       Tip: If this is the first time you’re exporting with EdbMails, the export is a full export. On subsequent exports from the same source to the target, the operation is incremental. The incremental export ensures that only the new and updated items are exported to the target without creating duplicates.

    • Click ‘Export to Outlook PST’ to proceed to the next step.

      Export to Outlook PST

     Tip: EdbMails provides the following additional options to help you customize the export operation based on a Date and other mailbox rules.

    1. Additional Include and Exclude Filter Options and migration settings for mailboxes.
    2. Filter emails by Date: Export to PST by applying the Date filter
    3. Filter emails by Size: Exclude emails from migration larger than a specified size.
    4. Split the target PST file upon reaching the user-defined size.
    5. Filter emails by domain: You can filter emails based on the email address domain.

    Select the mailboxes

  • Step 4: Start the export operation from Exchange 2010 to PST

    Add a label to your export job for identification and specify a location to save the PST file. You can view all the labels by clicking 'View Log' that contains the mailbox mapping details of the previous operation.

    Select the export method as 'Full export to Outlook PST' or 'Incremental export'. The initial export with EdbMails is always a full one. Browse the location where you want to save the PST file and start exporting Exchange 2010 mailboxes to PST files.

    Start the export operation

    After EdbMails finishes the operation, you can verify the number of items, folders and mailboxes with the log report. Finally, open the PST file in Outlook to view and verify the output file.

    open the PST file in Outlook

Method 2: Export 2010 mailbox to PST from Exchange database

If your Exchange 2010 database is corrupted or you are unable to access your mailbox data, then you must convert the EDB to PST to export your Exchange 2010 mailboxes to PST. This method is also suitable if you have an Exchange server that is no longer accessible, has been decommissioned or has recently crashed.

  • Step 1: Download and install EdbMails EDB to PST converter
    • Install EdbMails EDB to PST converter on your computer.
    • Select the recovery technique as 'EDB to PST, EDB to Office 365 and EDB to Exchange'

      Select the recovery technique

  • Step 2: Select the offline EDB file from the Exchange 2010 server

    Before you start the repair or export operation, take a copy of the EDB file as a backup. Browse and select the Exchange 2010 EDB from your computer that you want to convert. EdbMails does not require an active Exchange server or Active Directory (AD) to perform the EDB to PST conversion.

    Select the offline EDB file

  • Step 3: Select the mailboxes and folders to convert to PST
    • After EdbMails repairs the EDB file, you can preview the mail items such as emails, contacts, folders, notes, tasks, calendars from the application’s preview pane.
    • Click on the individual mail items if you want to export them to HTML, MHT and EML formats.
    • Select the required mailboxes / folders and click the 'Export to Outlook PST' to continue. Alternatively, you can right click on the selected mailboxes / folders and select the option 'Export Selected Mailboxes / Folders to PST'.
    • You can also export Exchange 2010 Public folders from the EDB to PST.

    Select the mailboxes and folders to convert to PST

  • Step 4: Extract and convert Exchange mailboxes to PST format
    • Verify the mailboxes and folder that you have selected for the export. Select the Action as 'Export' and start the conversion.

      Extract and convert Exchange mailboxes to PST format

    • If the PST location has not been selected before, then the application will prompt you to select the export location. Select the PST location where you want to save the exported data. Ensure that you have enough free disk space to store the PST files.

      Extract and convert Exchange mailboxes to PST format

      That's it! During export operation, you can view the progress as shown below where you can also pause and resume the export.

      Export operation

Benefits of EdbMails for Exchange to PST export

  1. User-friendly software for Exchange mailbox export, migration and backup
  2. Easily extract and export Exchange 2019, 2016, 2013, 2007, 2003 and 2010 mailboxes to PST.
  3. In-built free PST file viewer, which enables you to open and view ANSI and Unicode PST files.
  4. Directly migrate mailboxes from Exchange to Office 365 and Live Exchange
  5. Export mailboxes regardless of the size, number of items, folders or emails
  6. Backup Exchange mailboxes and folders without requiring complex scripts.
  7. Granular export feature enables you to select specific items rather than exporting complete mailboxes.
  8. Free software trial and free 24x7 customer support available.

Frequently Asked Questions (FAQ)

  1. How to export Exchange mailboxes to PST from the admin center?

    Here’s how you can create a mailbox export request from the Exchange admin center (EAC) and export Exchange 2010 to PST.

    • Step 1: Log in to the EAC as a Global administrator 
    • Step 2: Click ‘recipients’ and select the ‘mailboxes’ tab
    • Step 3: From the toolbar options, click ‘More options’ (...)
    • Step 4: Select 'Export to a PST file' and then the source mailbox
    • Step 5: Specify the shared network path to save the PST file 
    • Step 6: Start exporting Exchange 2010 mailboxes to PST

    Note that this operation might be slow and time consuming depending on the number of mailboxes you have.

  2. How to export Exchange 2010 mailbox to PST in a date range?

    • Step 1: Download and install EdbMails EDB to PST converter
    • Step 2: Go to ‘Settings’ and select the Date Range to filter the emails
    • Step 3: Click ‘Export to Outlook PST’ to start exporting emails in the date range.
  3. Can EdbMails export mailboxes from Hosted Exchange to PST?

    Yes. EdbMails supports exporting Exchange mailboxes to PST from Hosted Exchange servers such as GoDaddy, Rackspace, Comcast, Bluehost and many others. Connect to your source Exchange 2010 server from EdbMails and select the mailboxes you want to export to PST. That’s it!

  4. How to export Exchange 2010 mailbox to PST with PowerShell?

    The following are the steps for Exchange 2010 mailbox export to PST from the Exchange Management Shell (EMS)

    • Step 1: Assign the mailbox import export role to the administrator
    • Step 2: Create a UNC network shared path on your computer
    • Step 3: Run the MailboxExportRequest to export Exchange 2010 to PST
  5. Why export Exchange mailboxes to PST?

    One of the main reasons to export Exchange 2010 mailboxes to PST is that the 2010 server is no longer supported. If you want to backup your mailboxes or keep a copy of them, then you have to export them to PST file format. The following are some of the other reasons for the Exchange mailbox export.

    1. For legal and compliance requirements.
    2. To have an accessible backup copy on the local storage.
    3. To prevent data corruption on the Exchange server.
    4. To export mailboxes from the EDB file when the Exchange server is inaccessible.
    5. To reduce and reclaim space on the Exchange server.
    6. Popularity of the PST files, which can be opened with Microsoft Outlook.
  6. How to repair a failed Exchange 2010 server?

    If your Exchange 2010 server has failed due to system crash, hardware failure or has encountered problems, you can use EdbMails to migrate your Exchange mailboxes from EDB to a Live Exchange server.

    Here are the general steps to recover data from a failed Exchange 2010 server using EdbMails:

    1. Install EdbMails on a healthy Exchange server or computer.
    2. Select the 'EDB Recovery' option from the main screen
    3. Browse the failed Exchange EDB file that you want to recover.
    4. Select the mailboxes or items that you want to migrate
    5. Click ‘Migrate to Live Exchange’ and log in to the target server
    6. Map the mailboxes and start migrating to Live Exchange server

    After the migration is complete, verify the data on the target Exchange server to ensure that all mailboxes and items are migrated successfully.

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