EDB to Office 365 Migration Step by Step Guide

Migrating Exchange EDB files to Office 365 is essential for businesses looking to enhance security, accessibility, and collaboration with Microsoft’s cloud platform. Whether dealing with legacy Exchange databases, server crashes, or inaccessible mailboxes, moving to Office 365 ensures seamless data availability and long-term reliability. Additionally, recovering mailboxes from corrupt or damaged EDB files is a major challenge, making a secure and efficient migration tool crucial for ensuring data integrity and business continuity.

EdbMails, a Microsoft-partnered migration and recovery software, simplifies EDB to Office 365 migration with its intuitive step-by-step process. It enables direct mailbox recovery from corrupt or inaccessible EDB files and transfers data securely to Office 365. Utilizing modern OAuth 2.0 authentication, it ensures a safe, automated, and error-free migration. EdbMails also supports incremental migration, preventing duplicate transfers, and provides a preview option to verify mailbox contents before migration. With its advanced recovery and migration capabilities, EdbMails ensures a fast, reliable, and hassle-free transition to Office 365 while safeguarding critical mailbox data.

1. Prerequisites to migrate EDB to Microsoft 365

   Before you import the mailboxes from EDB to Office 365, you must prepare the target Office 365 server as described in the following section.

   1. Ensure that you meet the network and bandwidth requirements for the migration. See network and migration planning, performance factors and best practices for Office 365 migration.
   2. Prepare your target Office 365 tenant. See tenant roadmap for Microsoft 365.
   3. Purchase an Office 365 licensing plan specific to your needs. You can also sign up for a 30 day free trial and decide to go with a suitable one later. Compare Office 365 business plans and Compare Office 365 enterprise plans
   4. Create mailboxes for your users in your organization and assign suitable licenses to them.
      • Add users and assign licenses to Office 365 users
      • Add several users at the same time to Office 365
      • Assign Microsoft 365 licenses to user accounts
   5. If you plan to migrate the source Public folders to Public folders on Office 365, ensure that you create and configure the Public folder mailboxes on the target server.

       Create Office 365 Public folder and assign mailbox user

   6. If you plan to migrate In-Place archives to Office 365, enable the archive mailbox on the target server.

        See steps to enable online archive in Office 365.

   7. Configure Office 365 to send and receive large messages

       Follow the steps to increase the message size on Office 365 to 150MB.

   8. If you have a custom email domain from the source to which you want to receive emails after the migration, you must add and verify the custom domain on Office 365.

       See steps to add a custom domain to Office 365 and steps to add DNS records to connect your domain.

2. Steps to import EDB to Office 365

   • Step 1: Download EdbMails EDB to Office 365 software setup

     • Download and install EdbMails on your computer.

       

        See the detailed list of EdbMails system requirements for EDB recovery and migration.

     • Launch the EdbMails application on your system.
     • Sign in using your registered email address and password, then click ‘Login’. New users can select ‘Start Your Free Trial’ to access the trial version.

        Note: The free trial allows you to explore all key features and migrate up to 30 items from each folder. To remove these limitations and unlock full functionality, have a valid license from the EdbMails website.

         Click here to purchase the license from the EdbMails website

       After completing the purchase, close and reopen the EdbMails application, then sign in again using the same email address and password to activate your license successfully.

       

     • Select the option ‘EDB Recovery (Offline) and Migration’

       

     • Select 'EDB to Office 365'

       

     • You can keep the default job name or select the ‘New Job’ option to change the job name.
     • Then, click ‘Next’ to continue.

       

   • Step 2: Select the offline EDB file

     • Click ‘Browse for EDB file ’.

       

     • Browse and choose the offline EDB file stored on your local drive, then proceed by clicking the ‘Next’ button to move forward with the process.

       

     • EdbMails scans the offline EDB file and Recovers mailbox data even if the file is corrupted or partially damaged. The tool intelligently examines the internal file structure to retrieve emails and all other mailbox items.

       

     • After the recovery finishes, all the EDB file data appears in the application with the full folder and subfolder structure. You can click on any folder to view its contents in detail. When you select items like Emails, Contacts, Notes, Tasks, or Calendar, a clear preview of the selected data is shown on the right side. With EdbMails EDB to PST Converter, you can easily open and view EDB files even without an Exchange server.
     • Select the required mailboxes/folders and click the 'Next' button to continue.

       

   • Step 3: Connect to target Office 365 server

     • Click ‘Add New Connection’ to create a new connection to the target Office 365 server. To reuse an earlier configuration, select it from the connection list and click the ‘Connect to Existing’ button to continue.

       

     • Select the required connection options and click the ‘Next’ button.

       

     • Choose your preferred authentication method and then click ‘Login’ to proceed.

         Connect to Office 365 server using secure modern authentication

       

     • Authenticate on Microsoft sign-in page.

       

     • Select one of the methods to load the mailboxes. You can also load the mailboxes using a CSV file .

       

   • Step 4: Map source and target mailboxes

     • Choose the required mailbox mapping option

       

     • EdbMails automatically creates mailboxes on your target Office 365 server and assigns the necessary licensees.

        Learn more about the automatic mailbox creation process on the target Office 365 server.

     • By default, EdbMails performs automatic mailbox and folder mapping between the source and target servers, ensuring a smooth and consistent migration experience. You can also manually map individual source mailboxes to their corresponding target mailboxes, enabling precise alignment based on your organizational or user-specific requirements.

       

     • EdbMails allows you to apply filters to customize the EDB to Office 365 migration process. For example, you can use date filters to migrate items within a specific date range. To do this, click the ‘Settings’ button on right side.

         Click here to learn more aboutsetting date filters for EDB to Office 365 Migration

   • Step 5: Start EDB to Office 365 migration

     • Click the 'Start Migration’ button to initiate the migration process.

       

     • That's it! During the migration, you can view the progress as shown where you can also pause and resume the operation. An appropriate message is displayed upon migration completion.

       

     • You can verify the list of migrated folders and mailbox items with EdbMails text-based migration log report.
     • Login to your target Office 365 server and verify the migrated items.