EdbMails EDB Recovery and Migration software
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    Exchange EDB / Email Recovery Tools
    • EDB Recovery and MigrationRecover EDB to PST, EDB to Office 365 and Exchange NO Duplicate Migration
    • OST Recovery and MigrationRecover OST to PST, OST to Office 365 and Exchange Migration
    • PST Recovery and MigrationRecover Outlook PST, PST to Office 365 and Exchange Migration
    • MBOX Export and MigrationExport MBOX to PST, MBOX to Office 365 and Exchange Migration
    • NSF Export and MigrationExport NSF to PST, NSF to Office 365 and Exchange Migration
    Exchange and Office 365 Migration
    • Exchange Server MigrationMigrate Exchange 2007, 2010, 2013, 2016, 2019 to Office 365 tenants. Also, migrate between Exchange servers and PST
    • Office 365 MigrationMigrate Source Office 365 tenants to Destination Office 365 tenants. Also, migrate to Exchange Server and PST
    • IMAP Email Backup & MigrationMigrate all IMAP email servers (Gmail, Zimbra, Zoho, Yahoo etc.), Office 365, Exchange and Backup to Outlook PST
    • SharePoint Online MigrationMigrate documents, files and folders from SharePoint sites
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    • Microsoft Teams MigrationMigrate Teams, documents, files and folders etc.
    Exchange and Office 365 Backup
    • Office 365 BackupIncremental, Granular, Encrypted and Compressed Office 365 Mailboxes Backup
    • Exchange Server BackupIncremental, Granular, Encrypted and Compressed Exchange Mailboxes Backup
    • SharePoint, OneDrive & Teams BackupBackup Online site collections, Team sites, Office 365 groups, all documents etc.
    • Duplicate Remover - Office 365 & Exchange Remove duplicate emails, calendars, contacts, journal etc. from Office 365 and Exchange
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    3. How to export Exchange mailboxes to PST?

    Export Exchange mailboxes to Outlook PST

    Steps to export mailboxes from Exchange EDB to PST by using EdbMails

User Manual

  • Overview
  • System Requirements
  • Installation
    • Installation process
    • Reinstall or Upgrade
    • How to uninstall
  • Initial Setup
  • FAQ
    • EDB to PST
    • EDB to Office 365 Migration
    • EDB to Exchange Migration
    • EDB Public Folder to Office 365
    • EDB Archive Mailbox to Office 365
    • EDB Public Folder to Exchange
    • EDB Archive Mailbox to Exchange
  • Videos
    • EDB to PST Converter
    • EDB to Office 365 Migration
    • EDB to Exchange Migration
    • EDB Public Folder to Office 365
    • EDB Archive Mailbox to Office 365
    • EDB Public Folder to Exchange
    • EDB Archive Mailbox to Exchange
  • Screenshots
    • EDB to PST
    • EDB to Office 365 Migration
    • EDB to Exchange Migration
    • EDB Public Folder to Office 365
    • EDB Archive Mailbox to Office 365
    • EDB Public Folder to Exchange
    • EDB Archive Mailbox to Exchange
  • How it works?
    • EDB to PST Converter
    • EDB to Office 365 Migration
    • EDB to Exchange Migration
    • EDB Public Folder to Office 365
    • EDB Public Folder to Exchange
    • EDB Archive Mailbox to Office 365
    • EDB Archive Mailbox to Exchange
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect to multiple users using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Using multiple user credentials with CSV file
    • Connecting to Individual user for its migration
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Knowledge Base
    • How to recover Microsoft Exchange server from Jet Errors
    • Repair a corrupted Exchange database (EDB) file
    • Open and view an EDB file without Exchange server
    • Recover data from an Exchange server crash
    • Open and view an Exchange EDB file
    • Export a disconnected Exchange mailbox
    • Resolve Exchange database consistency check failure
    • Import an Exchange database file (.EDB) into a new Exchange
    • Recover deleted Exchange server mailboxes
    • Resolve Dirty Shutdown error of Exchange database
    • Restore an Exchange server database
    • Export Exchange mailboxes to Outlook PST
    • Export Exchange Public folders to Outlook PST
    • Extract mailbox and export EDB to Outlook PST
    • Export Exchange emails to PST by specific date
    • Export Exchange Archive mailbox to PST
    • Resolve Exchange database fails to mount error
    • Fix Content Index State Failed and suspended error
    • Recover emails from a dismounted Exchange database
    • Exchange database is mandatory on UserMailbox
    • Exchange database status unknown error
    • Restore Exchange 2016 mailbox from Recovery database
    • Move Exchange mailbox to another database
    • Check Exchange database health
    • Backup Exchange server database
    • Reduce Exchange database file size
    • Unable to Mount Database (hr=0x80004005, ec=1108)
    • Exchange Server Disaster Recovery Plan
    • Exchange database in clean shutdown fails to mount
  • Incremental Migration
  • Exchange Throttling Policy
  • Set Office 365 Impersonation rights
    • Using PowerShell commands
    • Using Office 365 GUI
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Map the Mailboxes
    • Create App password for MFA
    • Disable Security Defaults

Need for Exchange EDB recovery and backup

An Exchange server stores emails, notes, tasks, calendars, and large amounts of data, including files and Public folders in the database file (EDB). Due to the huge volume of data it is important to export the mailboxes to other formats such as from EDB to PST. The server can fail at any time or become infected with a virus, rendering the mailboxes inaccessible or resulting in data loss. During a data disaster, an IT administrator may have few options if they do not know the proper procedures for recovering and restoring Exchange server data. As a result, performing regular backups and exporting mailboxes at regular intervals should be at the top of any organization's priority list. Exporting mailboxes to PST is also required, for instance, when an employee leaves the company and the contents have to be extracted for archiving or compliance purposes. Some businesses continue to use older legacy versions such as Exchange 2010 and 2007, while the vast majority have upgraded to 2016 and 2019. As a result, exporting mailboxes from different versions requires careful consideration. In this article, we will examine the manual and automated methods for exporting mailboxes to PST in Exchange 2019, 2016, 2013, 2010, 2007

How to export mailboxes to PST in Exchange 2019, 2016 and 2013?

To export mailboxes to PST in Exchange 2019, 2016 and 2013 to PST, grant the mailbox import and export permissions to the Administrator account from the Exchange Management Shell (EMS). Export user mailboxes and Exchange Archive mailbox to PST from the classic Exchange admin center (EAC).

Export Exchange mailboxes to PST

Steps to export Exchange 2019, 2016 and 2013 mailboxes to PST


  • Step 1: Launch the 'Exchange Management Shell' as Administrator
  • Step 2: Assign the Exchange administrator account the 'Mailbox Import Export' permission.

    New-ManagementRoleAssignment –Role "Mailbox Import Export" –User "Administrator"

  • Step 3: Next, create a new folder on your computer to save the PST files
  • Step 4: Right click on the folder and select 'Give Access to' > 'Specific people'
  • Step 5: Add your username to the list and give it Read/Write access
  • Step 6: Copy the network path (UNC) of the shared folder by clicking 'Share'
  • Step 7: Login to the Exchange admin center as global administrator user
  • Step 8: Click recipients, then the three-dot menu under mailboxes
  • Step 9: Click on 'Export to a PST file' and select the mailboxes to export
  • Step 10: Finally, specify the shared folder's network path to start exporting the PST file

QUICK LINKS

Exchange server crashed, and only EDB recoveredRecovery for Exchange ServerSteps to extract data from EDB fileEdbMails converter for EDB Perform Dial tone recovery to avoid downtimeFix Exchange Jet Engine Errors in MS Exchange Server

How to export mailboxes to PST in Exchange 2010?

To export Exchange 2010 mailboxes to PST, grant the administrator the Mailbox Import Export role from the Exchange Management Shell (EMS) and create a shared network folder on your computer. To save the PST file, run the MailboxExportRequest command as an administrator on the user's mailbox.

Steps to export Exchange 2010 mailboxes to PST


  • Step 1: Click 'Start' on your Windows Server machine and launch the EMS as system Administrator
  • Step 2: To assign exporting rights to the Administrator account, run the cmdlet Mailbox Import Export
  • Step 3: Create a folder on your computer to export the resulting PST file
  • Step 4: Right click on the folder, click 'Properties' >'Sharing>Advanced Sharing'and enable 'Share this folder'
  • Step 5: Click 'Permissions' and add the 'Exchange Trusted Subsystem' object
  • Step 6: Assign the Exchange Trusted Subsystem Change/Read permissions
  • Step 7: Next, add the 'SYSTEM' object and assign the Full Control permission
  • Step 8: To export individual or bulk mailboxes to PST format, run the command New-MailboxExportRequest

    C:\>New-MailboxExportRequest -Mailbox "john.doe" -FilePath "\\ex02-2010\PST_2010\john.doe.pst"

    C:\>foreach ($Mailbox in (Get-Mailbox -ResultSize Unlimited)) {New-MailboxExportRequest -Mailbox $Mailbox.DisplayName -FilePath "\\ex02-2010\PST_2010\$($Mailbox.Alias).pst"}

  • Step 9: Check the status of the export operation by running Get-MailboxExportRequest
  • Step 10: Finally, look for the exported PST in the shared network folder you created.

How to export mailboxes to PST in Exchange 2007?

Install the Exchange System Management Tools and use the ExMerge utility to export Exchange 2007 mailboxes to PST, or export the mailboxes using the Export-Mailbox PowerShell cmdlet.

Steps to export Exchange 2007 mailboxes to PST


  • Step 1: Start the Exchange Management Console (EMC) on your computer
  • Step 2: Expand 'Microsoft Exchange' > 'Recipient Configuration' > 'Mailbox' in the left menu
  • Step 3: Right click on the mailbox and select 'Manage Full Access Permissions'
  • Step 4: Select users and groups to whom you want to grant the full access permission
  • Step 5: Finally, run the cmdlet Export-Mailbox to export Exchange 2007 mailboxes to PST

    Export-Mailbox -Identity -PSTFolderPath C:\PSTbackup\PST_2007\mailbox.pst

How to export mailboxes from Exchange to PST using Outlook

To export a mailbox, including folders and subfolders, to PST from Outlook, navigate to the Import/Export option under the File tab and select Outlook Data file (.pst) from the list.

Steps to export Exchange mailboxes to PST using Outlook


  • Step 1: Launch Microsoft Outlook version 2019, 2016 or 2013
  • Step 2: Click 'File' on the left side top section and navigate 'Open and Export' > 'Import/Export'
  • Step 3: Select the option 'Export to a file' in the next window
  • Step 4: Under the 'Export to a File window', click 'Outlook Data File (.pst)'
  • Step 5: Select the folders to export and browse the location to save the PST file

The methods of using PowerShell and Exchange admin center have the limitation of being time consuming and requiring extensive technical knowledge. For example, the EAC and Outlook methods allow for the export of single mailboxes. PowerShell cmdlets are difficult to use and have different procedures for different Exchange server versions. Another thing to keep in mind is that these methods can only be used if your Exchange server is up and running and the database is not corrupted. If the database fails to mount or is otherwise inaccessible, the only option is to use a third-party Exchange migration tool, such as EdbMails.

Export mailboxes to PST from Exchange 2019, 2016, 2013, 2010 and 2007

Use EdbMails EDB to PST converter Windows application to easily export mailboxes from any Exchange server (2003-2019) to PST. It enables you to recover and extract Exchange database files to Outlook data files in a few clicks. The application can recover Exchange database (EDB) without log files or relying on the Exchange server connection.

Select the Exchange EDB file that you want to export to PST

Select EDB file

  • Step 1 : Copy and backup the offline EDB file from your Exchange server.

    Take a complete backup of the EDB file before you attempt the recovery and export operation. Install Microsoft Outlook on your computer

  • Step 2: Install and run EdbMails, then choose the EDB file for recovery

    Download EdbMails and install the setup file

     See EdbMails system requirements for EDB recovery and export

    installation

    Click 'Login'or 'Start Your Free Trial' button

    Demo login EdbMails

    Choose the 'EDB to PST. EDB to Office 365. EDB to Exchange' option.

    EDB to PST, EDB to Office 365 & Exchange

  • Step 3: Preview the EDB file and click 'Export to Outlook PST'

    EdbMails can perfectly repair a corrupted EDB file and can also resolve the Dirty Shutdown error of Exchange database, select the mailboxes you want to export and the location where you want to save the file. Then, click 'Export to Outlook PST'.

    Export EDB to PST

    You can apply the advanced filter settings to export Exchange emails to PST by specific Date, Subject, Attachment and so on. The ‘Exclude Standard / Custom folders’ option enables you to exclude the folders such as Inbox, Sent, Drafts, Custom folders, Junk, Conversation History from the export operation. EdbMails comes with other additional settings such as splitting a PST file during the export and excluding emails whose size is greater than a specified limit

    Include exclude folders

  • Step 4: Specify a name to the task and verify the mailboxes/folders After you select the mailboxes and folders, you can verify them for export and give the task a name for future reference. This activity enables you to save and use the same settings for future EDB to PST export operations.

    add-the-label-to-the-export-job

  • Step 5: Start exporting the Exchange mailboxes to Outlook PST

    EdbMails displays a progress window of the export operation where you can pause and resume the export. Finally in the View Log, you can see a comprehensive summary of the export operation.

    progress

What are the advantages of EdbMails over other methods for exporting EDB to PST?

  • User-friendly graphical interface tool : EdbMails is designed so that even non-technical users can easily export mailboxes to PST without any prior expertise or knowledge.
  • Recover Exchange server from Jet Engine Errors: The Jet errors are caused due to Exchange hardware and software problems which corrupts the database. EdbMails is an excellent and simple solution to recover the corrupted EDB and restore the Exchange server from Jet errors in an instant.
  • Secure solution to export Exchange mailboxes : The application has no access to user mailboxes or data, and your password is not saved anywhere. It is also free of third-party components and is fully installed in your local environment.
  • Free EDB file viewer and email previewer : EdbMails recovers and displays all the mailboxes and allows you to view them in an organized structure. You can also preview individual mail items, contacts and notes before exporting.
  • Complete consistency with no data loss : EdbMails preserves complete email formatting and data encoding, and it can flawlessly export non-English Unicode and special characters without data loss.
  • No Exchange server or Active Directory required : When the EDB is corrupted, it frequently fails to mount even after multiple recoveries, which is where EdbMails comes in. It enables you to open and view an EDB file without an Exchange server and recovers offline and corrupted EDB files without any AD association.
  • In-built PST split and merge feature : When you have a large EDB file, manually exporting to PST takes time. EdbMails has a unique feature that allows you to export the resulting PST file in smaller chunks and then combine them into a single PST.
  • Migrate EDB to Office 365 or another Exchange : Another advantage of EdbMails is that you can perform a direct mapping to migrate mailboxes from EDB to Office 365 or import the EDB to the Exchange server. The source server data is exactly replicated on the target server without affecting the consistency.

Conclusion

Exporting Exchange mailboxes to PST is necessary for a variety of reasons, including backup, compliance, and legal verification. We've outlined step-by-step export procedures for various Exchange server versions that are appropriate if you only want to export a few mailboxes. However, if your data is large or your EDB file is corrupted, the manual export methods fail to work. EdbMails is a Microsoft-partnered Exchange recovery software that can export mailboxes from Exchange 2019, 2016, 2013, 2010, 2007 and 2003 to PST files. It can repair virus-infected, offline, disconnected, or corrupted EDB files, as well as directly migrate mailboxes to another Exchange server and Microsoft 365.

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