Extract and Export Mailbox Data from EDB to Outlook PST

Extracting and exporting mailbox data from an Exchange EDB file plays a vital role in many recovery scenarios. This process is commonly required after an Exchange server failure, during mailbox archiving, or when access is needed from offline or corrupted databases. Since EDB files contain essential mailbox information, retrieving data becomes difficult if the Exchange Server is unavailable or the database is damaged. In these cases, exporting mailbox data is crucial to restore access to important emails, calendar items, contacts, and other mailbox content.

EdbMails EDB to PST Converter streamlines the entire recovery process by enabling you to recover, extract and export mailbox data directly from offline or damaged EDB files into Outlook PST format. The tool is compatible with all major Exchange Server versions and ensures thorough data recovery without altering the original folder hierarchy, metadata, or formatting. Even when the Exchange server is unavailable or the database is heavily corrupted, EdbMails provides a secure and efficient way to restore mailbox data with ease.

In the following step-by-step guide, you’ll learn how to use EdbMails to open an EDB file, view mailbox data, and export the entire content to PST format. Designed for system administrators and IT professionals alike, this guide simplifies the export process and helps you complete without relying on complex or time-consuming manual procedures.

Common reasons to extract mailboxes from EDB

The following points are some of the common reasons to extract mailboxes from an EDB file.

1. Exchange server database corruption at the physical and logical level.
2. Malware and virus infections, ransomware threats.
3. Recover mailbox data from an Exchange server crash.
4. Exchange server fails to start due to an error in the hard disk.
5. Exchange fails to start due to a errors in the hard disk.
6. Non-availability of a previous Exchange server backup.
7. EDB file gets dismounted and shows Dirty Shutdown error.
8. To export specific emails and mail items for legal requirements.
9. To migrate EDB to another Exchange server such as 2016 and 2019.
10. Corrupted, missing or deleted transaction log files of Exchange server.

1. How to extract mailbox data from EDB to PST?

   To extract mailbox data from EDB to PST in Exchange server 2019, 2016, or 2013, log in as a global administrator and access the Classic Exchange Admin Center (EAC). From the list of mailboxes, choose the one you want to export and use the available export option to generate a PST file.

   The EAC provides a user-friendly web interface and replaces the older Exchange Management Console (EMC), which was commonly used in Exchange server 2007 and 2010 for similar tasks.

   Steps to extract mailbox from EDB in Exchange server 2019, 2016 and 2013

   • Step 1: Create a shared network folder on your Windows computer.
   • Step 2: Give the shared folder read and write permissions and copy its path (UNC).
   • Step 3: Login to the classic Exchange admin center with Administrator credentials.
   • Step 4: Click on the ‘mailboxes’ tab under ‘recipients’ to view a list of Display Names.
   • Step 5: Right-click any mailbox and choose 'Export to a PST file' from the popup menu.
   • Step 6: Following that, navigate to and select the name of the mailbox.
   • Step 7: Specify the path to the shared network location to export the mailbox to PST.

2. How to extract mailbox data from EDB in Exchange server 2010 and 2007?

   In Exchange server 2010 and 2007, you can export mailbox data from an EDB file to a PST by using the Exchange Management Shell. Simply run the New-MailboxExportRequest command on the desired mailbox to begin the extraction process.

   Steps to extract mailbox from EDB in Exchange server 2010 and 2007

   • Step 1: Launch the Exchange Management Shell as a System Administrator.
   • Step 2: Grant the Exchange administrator account the permission to export mailboxes.
   • Step 3: Run the cmdlet New-MailboxExportRequest, followed by the mailbox name.
   • Step 4: Specify the location of a shared network folder and export the mailbox to PST.

3. How to extract mailbox data from EDB in Exchange server 2003?

   To extract mailbox data from an EDB in Exchange server 2003, download and run the ExMerge utility, then select the mailboxes and allow the tool to copy them into a .PST file.

   Steps to extract mailbox from EDB in Exchange server 2003 and 2000

   • Step 1: Open the Mailbox Merge Wizard by running the ExMerge utility as an administrator.
   • Step 2: Select the option ‘Extract data from an Exchange Server Mailbox’.
   • Step 3: Enter the name of the Microsoft Exchange server to extract the data.
   • Step 4: In the Data Selection Criteria window, apply a filter to your emails.
   • Step 5: Set the location for the EDB file extraction and begin exporting to PST.

4. How to backup Exchange server mailboxes and emails to a local computer?

   To back up your Exchange server mailboxes and emails to your computer, configure your Exchange server account in Microsoft Outlook. Then, use the built-in Import/Export feature to export your data to an Outlook Data File (.pst).

   • Step 1: Go to the Control Panel on your Windows computer and click ‘Mail’.
   • Step 2: Click on the Email Accounts button in the Mail Setup window.
   • Step 3: Click ‘New’ and add an email account in the Auto Account Setup window.
   • Step 4: Launch Outlook 2019, 2016, 2013 or 2010 and click File at the top-left.
   • Step 5: Under Open & Export launch the Import/Export wizard.
   • Step 6: Select ‘Export to a file’ and choose ‘Outlook Data File (.pst)’.
   • Step 7: Filter the emails based on your preference and include the subfolders.
   • Step 8: Specify the location and name of the backup file that will be saved on your computer.
   • Step 9: Start exporting the Exchange server mailboxes and emails to PST.
   • Step 10: Repeat the above process for each user email account.

   Limitations of the manual methods to extract mailbox from EDB

   As we've seen, the methods for extracting mailboxes using EAC, PowerShell cmdlets, and ExMerge come with their own limitations and are only compatible with certain versions of Exchange server. For example, Exchange Server 2007 users can’t use the EAC method, and those on newer versions may face issues with older methods. These tools are not universal, and they often require the Exchange server to be online and the EDB file to be in a healthy state. If the Exchange database fails to mount or the server goes down for maintenance, these methods won’t work. In such cases, the best solution is to use a third-party tool like EdbMails, which can extract mailboxes from both online and offline EDB files, even when the server is down or the database is corrupted.

5. How to extract EDB to PST in Exchange server 2019, 2016, 2013, 2010, 2007, 2003 using EdbMails

   EdbMails Exchange Database Recovery tool is the perfect solution for extracting mailboxes from EDB to PST across all Exchange server versions, including 2019, 2016, 2013, 2010, 2007, and 2003. It can effortlessly recover corrupted, damaged, or offline EDB files, allowing for smooth migration to a live Exchange server or Office 365. Additionally, the tool supports recovery of deleted Exchange mailboxes and resolves issues like Jet Engine Errors.

   Steps to extract and export mailbox data from an EDB file using EdbMails

   • Step 1: Download and install EdbMails software

     • Download and install the EdbMails application on any Windows computer, even if Exchange Server isn’t installed and start exporting your mailbox data instantly with a few simple steps.

       

     • Open the EdbMails software on your computer.
     • Log in by entering your email address and password, then click ‘Login’. If you’re a new user, click ‘Start Your Free Trial’ to begin with the trial version.
         Note: The Free Trial version allows exporting data from all mailboxes, but limits exports to 30 items per folder. To export the complete mailbox without restrictions, you’ll need to purchase a license.

        Click here to purchase the license from the EdbMails website.

       After completing the purchase, exit and reopen the application, then sign in using the same credentials to activate your license.

       

     • Choose the ‘EDB Recovery (Offline) and Migration’ option from the product selection screen.

       

     • Select ‘EDB to PST’ option.

       

     • You may proceed with the default job name or choose the ‘New Job’ option to rename it.
     • After that, click ‘Next’ to continue with the process.

       

   • Step 2: Select the offline EDB file

     • Click ‘Browse for EDB file’.

       

     • EdbMails can recover and convert corrupted, damaged, orphaned EDB files from any Exchange server version (2003-2019).
     • Select the offline EDB file from your local drive that you want to extract, then click the ‘Next’ button to continue.

       

     • Click ‘Browse’.

       

     • Select a location on your system to store the exported PST files and verify that the drive has enough free space to complete the process smoothly without any issues.

       

     • EdbMails scans the EDB file to recover complete mailbox data, including content from corrupted or damaged files, ensuring data integrity is maintained throughout the restoration process.

       

   • Step 3: Select the mailboxes to export EDB to PST

     • After the application recovers the EDB file, it displays the mailboxes, folders and mailbox contents. Expand the mailbox and select any folder to preview its contents, in the preview pane on the right.
     • Choose the mailboxes or folders you want to export, then click ‘Next’ to continue.

       

   • Step 4: Convert EDB to PST

     • Review the selected mailboxes and folders, confirm that the 'Action' is marked as 'Export', and then click on 'Start Export' to initiate the process.

       

     • EdbMails provides a real-time status view during export, enabling you to temporarily pause and resume the operation whenever required.

       

     • Click the ‘View Logs’ button to view a comprehensive report of the export process.

       

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Additional resources:

• Export Exchange Public folders to Outlook PST
• Export Exchange mailboxes to Outlook PST
• Export Exchange emails to PST by specific date
• Export Exchange Archive mailbox to PST