How to migrate Public folders to Exchange?

Public folder to Exchange migration

Steps to migrate Public folders to Exchange 2016, 2019 and 2013

EdbMails Public folder to Live Exchange migrator tool

EdbMails is a Microsoft partnered migration software that can help you migrate Public folder to Exchange in a few clicks. It is an ideal solution to transfer Public folders from EDB to Exchange server 2016, 2019 and 2013.

If you are looking to migrate Public folder from Live Exchange server instead of an offline EDB file, EdbMails also includes a dedicated Exchange migration tool for your requirements.

If you have a corrupted or damaged EDB file that fails to mount to the Exchange server, EdbMails can completely repair the EDB file and restore your mailbox data before you perform the migration. You can preview specific mail items such as emails, contacts, notes, tasks, calendars from the application’s preview pane. It can also recover the database from Dirty Shutdown, Jet Engine errors, consistency failures and so forth. In the following sections, we describe the procedure to migrate Public folders to Exchange.

Migrate Public folder to Exchange

I. Prerequisites to migrate Public folder to Live Exchange

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Exchange database repair Exchange Database Recovery without Log Files Export Exchange Public folders to Outlook PST Export Exchange emails to PST by specific date Restoring mailboxes directly from Exchange database files Steps to Repair Corrupt Exchange Database

Step 1: Check that your system meets the Exchange server setup requirements.
The following links help you set up your target Exchange server. Learn more about the network, hardware, coexistence scenarios, and operating system requirements for installing Exchange.
Step 2: Prepare your system with the following prerequisites for Exchange
Complete the following prerequisites for Active Directory, Windows Mailbox server, and Windows Edge Transport servers before installing the target Exchange server.

II. Set up the target Exchange server for migration

Given below is a list of key points for installing and preparing the Exchange server for migration. If you have already installed and performed the set up operations, jump to Step 4 in this section.

Prepare AD and domains
1. Before installing Exchange Server, you need to prepare your Active Directory forest and its domains for the new version of Exchange.
2. If you have a separate team to manage the Active Directory schema, you need to first extend the active directory schema, else proceed to the next step to prepare the Active Directory.
3. If you have multiple domains you need to additionally prepare the Active Directory domains.
Install Exchange server on your computer
Ensure that you meet the server system requirements and prerequisites as outlined previously. Next, follow the link to install Exchange 2016 or install Exchange 2019 from the setup wizard based on which server you want to migrate to.
Prepare a clean Exchange target environment
1. Create and configure a Send connector to send mail outside the Exchange organization.
2. By default, Exchange automatically creates receive connectors for inbound mail flow when the mailbox server is installed. If you need to configure receive connectors manually, follow the steps in the link.
3. Add accepted domains to allow recipients to send and receive email from another domain.
4. Configure the default email address policy to add the accepted domain to every recipient in the organization.
5. Configure external URLs (domains) on the virtual directories in the Client Access (frontend) services on the Mailbox server to allow clients to connect to your server from the internet (outside the organization’s network).
6. Configure internal URLs on the virtual directories in the Client Access (frontend) services on the Mailbox server to allow clients to connect to your server from the internal network.
7. Configure SSL certificates from a third-party certificate authority for services such as Outlook Anywhere and Exchange ActiveSync.
8. Verify the Exchange server installation by running the command Get-ExchangeServer on the Exchange Management Shell (EMS).
Create mailboxes and Public folders on the Exchange server
Before you migrate your mail data, ensure that you create mailboxes on the target server and assign suitable licenses to them. For the Public folder migration, create mail-enabled Public folders.
See how to create mailboxes in Exchange server
Steps to create Public folder in Exchange server
Assign management roles to the admin account
Set the following permissions to the admin account on the target Exchange server to migrate mailboxes on behalf of other users in your organization.
1. ApplicationImpersonation
2. View-Only Recipients
3. View-Only Configuration
Also assign the Organization Management role group to the admin user. It is an elevated permission that is required for mailbox and Public folder migration.
Verify the mailbox of the admin account
Check to see if the admin account that has been assigned management roles has a valid and non-hidden mailbox on the Exchange server.
Configure the throttling and message-size limits
Change the EWS throttling and message size limits manually on the Exchange server by following the steps in the link.
1. Change the EWS throttling settings on Exchange server
2. Change message size limits on Exchange

III. Steps to migrate Public folders from EDB to Exchange

Step 1: Download EdbMails EDB to Exchange software setup
- Download EdbMails and install the application on your computer. Follow the instructions that appear on screen to complete the installation.
  See a detailed list of EdbMails system requirements for EDB recovery and migration.
- Launch the application and click 'Login' or 'Start Your Free Trial'.
- Select the recovery technique as 'EDB to PST, EDB to Office 365 and EDB to Exchange'.
Step 2: Select the offline EDB file for recovery and migration
Before you start the Public folder migration, take a copy of the EDB file as a backup. Browse and select the EDB from your computer that contains the Public folder. EdbMails does not require an Active Directory (AD) association and enables you to directly migrate mailboxes and folders from an offline EDB file to Live Exchange.

Tip: EdbMails supports mailbox.edb, pub.edb, priv.edb and STM files from legacy Exchange servers. If you are using Exchange 2003 then EdbMails will automatically look for the corresponding STM file in the same location. For Exchange 2007 or above, the STM file is no longer used.
Step 3: Preview and select the Public folders for migration
EdbMails first performs a recovery operation and fully restores the EDB file in case it is corrupted. You can view the Public folders and preview the mail items such as emails, contacts, folders, notes, tasks, calendars from the application’s preview pane.
Tip: EdbMails can recover and migrate deleted Exchange mail items to another Exchange server.
1. Click the 'Show All the folders' check box which is present above the Tree view as shown.
2. Expand the mailbox and navigate to the 'Recoverable Items' folder.
3. Click the 'Deletions' folder to view the deleted mails.
Select the required mailboxes / folders and click the 'Migrate to Live Exchange' button to continue. Alternatively, you can right click on the selected mailboxes / folders and select the option 'Migrate Selected Mailboxes / Folders to Exchange Server'.
Tip: EdbMails provides the following additional options to help you customize the mailbox migration to Exchange server based on a Date and other mailbox rules.
1. Additional Include and Exclude Filter Options.
2. Filter emails by Date: Import emails to Office 365 by applying the Date filter
3. Filter emails by Size: Exclude emails and attachments from migration, which are larger than a specified size.
4. Filter emails by domain name: Extract emails sent to and received from a particular domain.
Add a suitable label to the job for identification. This enables you to quickly load the application’s settings for future export operations. You can view all the labels by clicking 'View Log' that contains all the details of the previous operation.
Step 4: Connect to target Exchange server as Global Admin
Connect to the target server by selecting the option 'Connect using Global Admin User' and the migration scenario as Mailboxes, Public folder or Archive Mailbox based on your requirement. You can also load the mailboxes using a CSV file. See the instructions on how to use the different Exchange server connection methods supported by EdbMails. You can perform the following migration with the application.
- Source Public folder to the target Public folder
- Source Public folder to the target mailbox
- Source Public folder to Shared mailbox
Note: If the Standard folders (such as Inbox, Calendar, Contacts) in the source EDB file are initialized with a different language, follow the details in the link to migrate these folders to the respective system folders on the target (destination) server.
For Instance: If your source Inbox folder is named 'Boîte de réception', which is in French language and you migrate this folder directly to the destination server, then by default it will not be mapped to the 'Inbox' folder on the target server. In order to map the folder with the french name to the respective folder, change the regional settings on the target server to match that of your source mailbox folder language (in this case, it is French).
Click here to know the steps to change the language and regional settings on Exchange
Tip: If this is the first time you’re migrating with EdbMails, the migration is a full migration. On subsequent migrations from the same source to the target, the migration is incremental.
Step 5: Map the mailboxes between the source and the target
The mapping activity in EdbMails can automatically match and map the mailboxes and folders between the source and target and saves time when you’re migrating a large number of mailboxes.
Step 6: Migrate the Public folders to Live Exchange
That's it! During the migration, you can view the progress as shown where you can also pause and resume the operation. An appropriate message will be displayed on completion. Finally, verify the count of migrated emails, folders and mailbox items with EdbMails text-based log report.

Benefits of EdbMails for Public folder migration Live Exchange

EdbMails can fully recover corrupted EDB files and enables direct Public folder migration to Exchange server 2016, 2019 and 2013.
You can migrate Public folders from EDB to Exchange without size limitations.
Migrate selected mailbox items and folders with the advanced filter settings.
Recover and migrate deleted email items from EDB to Live Exchange.
Single recovery and migration tool for both Exchange and Office 365.
Best solution to upgrade legacy Exchange server (2000, 2003 and 2007) to the latest Exchange. More Features

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Public folder to Exchange migration

Steps to migrate Public folders to Exchange 2016, 2019 and 2013

EdbMails Public folder to Live Exchange migrator tool

I. Prerequisites to migrate Public folder to Live Exchange

II. Set up the target Exchange server for migration

III. Steps to migrate Public folders from EDB to Exchange

Benefits of EdbMails for Public folder migration Live Exchange