EDB Public Folder to Exchange Server Migration Guide

Migrating EDB public folders to a live Exchange server is a vital task for organizations looking to restore or transfer essential data. EdbMails EDB to Exchange Migrator offers an effective solution for recovering and migrating Offline Exchange EDB public folders directly to a live Exchange environment. This tool supports the complete migration of all public folder data, including emails and supported public folder items such as contacts, calendars, notes, and tasks, calendars, and more, ensuring all your information is transferred accurately.

EdbMails simplifies the migration process and supports a wide range of Exchange versions, including Exchange 2019, 2016, 2013, 2010, and 2007. The software ensures that your public folders, along with their folder structures and permissions, are preserved during the migration. This is crucial for maintaining the organization and integrity of your data as it moves to the new environment.

With EdbMails, you can migrate public folders to a live Exchange server with zero downtime. The tool ensures a smooth transfer while preserving folder structures and associated permissions, so your data is intact and fully accessible after the migration. Whether you are migrating a few public folders or large volumes of data, EdbMails handles the process efficiently, keeping your data organized and secure throughout the migration.

1. Prerequisites to migrate EDB Public folder to Exchange server

   Before starting the migration process, it's important to make sure that Exchange Server 2013 is updated to at least Cumulative Update 15 (CU15) or a later version, and Exchange Server 2016 is on Cumulative Update 4 (CU4) or higher.

   • For Exchange Server 2010, Service Pack 3, Release 3 or a higher version must be installed.
   • Assign the Server Management role group in Exchange Server.
   • Verify that the admin account on the target Exchange server has been assigned Application Impersonation permissions for the management role, and ensure that the mailboxes and related folders intended for import are included in the address lists.
   • Grant admin access to all public folders on the source Exchange server.

      Steps to assign admin permissions to source Exchange public folders

   • Create a public folder on the target Exchange server and assign admin permissions.

2. Steps to migrate from EDB Public folder to Exchange server using EdbMails

   • Step 1: Download and Install the EdbMails application

     • Download and install EdbMails on your computer running on Windows OS.

       

     • Launch the EdbMails software.
     • Log in using your registered email address and password, then click ‘Login’. If you don’t have an account yet, select ‘Start Your Free Trial’ to access the trial version.

        Note: The Free Trial allows you to export every mailbox but limits the export to 30 items per folder. To remove restrictions, you’ll need a valid license.

        Click here to purchase the license from the EdbMails website

       Once the order is complete, restart the application and sign in again with the same email ID, your license will activate automatically.

       

   • Step 2: Select EDB Recovery (Offline) and Migration

     • Select ‘EDB Recovery (Offline) and Migration’ from the product list.

       

     • Select the ‘EDB to Live Exchange’ option

       

     • You can either keep the default job name or create a new one by selecting ‘New Job’.
     • Once selected, click Next to proceed.

       

   • Step 3: Select EDB files

     • Click on ‘Browse for EDB file’ button

       

     • Simply choose the offline EDB file from your local drive and click ‘Next’ to proceed. If needed, you can also access and use an EDB file shared over a network, as long as read and write permissions are enabled.

       

     • Click ‘Next’ to continue

       

     • EdbMails thoroughly scans offline EDB files and recovers mailbox data even if the file is partially damaged or corrupt. It analyzes the internal structure of the database to retrieve emails, contacts, calendars, and other mailbox items. The scan time depends on the file size and the extent of corruption, so letting the process complete ensures a precise and full recovery.

       

     • Once the recovery process finishes, EdbMails presents the EDB file data in its original folder and subfolder structure. You can expand any folder to view its contents and instantly preview items like emails, contacts, notes, tasks, or calendar entries in the right-side panel. With EdbMails EDB to PST Converter, you can easily access and explore EDB files, even if the Exchange Server is not available.
     • Select the EDB public folders you want to migrate and click the 'Next' button to proceed.

       

   • Step 4: Connect to target Exchange server

     • Click ‘Add New Connection’ to create a new connection to the target Office 365 server. If a connection has already been configured, simply select it from the list and choose ‘Connect to Existing’ to continue without setting it up again.

       

     • Select your preferred connection options and click the ‘Next’ button to proceed.

       

     • Enter the details of your target Exchange server and click the 'Login' button to proceed.

       

     • Select a method to load the mailboxes and click ‘Next’

       

   • Step 5: Map source and target Public folders

     • EdbMails automatically maps the public folders from the source to the target server. Alternatively, you can manually choose and map the target public folder.

       

     • Click on the ‘Start Migration’ button to initiate the migration process.

       

     • That's it! You can track the migration progress, with the flexibility to pause and resume whenever needed. Once the migration is complete, a confirmation message will prompt.

       

     • You can check the migrated folders and items through the migration report, which offers a detailed, text-based log of the entire migration process.