Automatic Mailbox Mapping for Exchange Migration

Advanced Auto-Mapping Feature by EdbMails

EdbMails includes an advanced auto-mapping feature that simplifies mailbox migrations between source and target servers.

First and Last Names:

The software compares user first and last names across both servers. When it finds close matches, it automatically maps the corresponding mailboxes.

Display Names:

EdbMails also analyzes display names and pairs mailboxes when a strong similarity is detected.

Near Matching Logic

EdbMails uses advanced near-matching logic to Exchange server mailbox mapping, even when there are slight variations between source and target addresses. For example, if the source email is user1@source.com and the target email is user123@target.com, EdbMails detects the similarity and accurately maps the mailboxes

EdbMails automatically creates mailboxes on your target Exchange Server and assigns licenses if no mailboxes exist on the target server.

 Click here to know the steps to automatically create mailboxes on target Exchange Server.

Manual Mailbox Auto Mapping in exchange server:

There is an option to manually select mailboxes from the user list and map them yourself.

1. Click the target mailboxes column

2. Click ‘Select the Target Mailbox from the existing list’.

   

3. Choose the target mailbox from the available list and proceed.

   

Auto Mapping of Exchange Public folders

EdbMails automatically maps public folders between source and target Exchange servers. It's important to ensure that the public folders exist in the target environment for this feature to operate correctly.

 Steps to create public folders and assign admin permissions

Exchange Server Shared Mailboxes Mapping

Mapping shared mailboxes follows the same process as primary mailboxes. Begin by creating the shared mailboxes on the target Exchange server.

Auto Mapping Exchange Server Archive Mailboxes

EdbMails automatically maps Exchange Server mailboxes during migration. Before you begin, make sure archive mailboxes are enabled on the target Exchange server.

Customized Target Exchange Server Folder Mapping

EdbMails offers flexible custom folder mapping on the target Exchange server, allowing users to manually map source folders to specific target folders.

Proceed with the steps below to access the list of target mailbox folders and map the source mailbox folder to the desired target mailbox folder.

1. Click the target mailboxes column and choose ‘Select the Target Mailbox from existing list’.

   

2. Choose the target mailbox and click the ‘List Target Mailbox Folders’ button

   

3. Choose the target folder and click ‘OK’ to proceed to the next steps.

   

Conditional Mapping

EdbMails includes advanced conditional folder mapping that lets users define specific target folder paths instead of following the default source structure. This feature provides precise control over where data from source folders is migrated. Whether setting a custom path for a particular mailbox or applying the same rule across multiple mailboxes, users can configure the migration exactly as required.

For example, if the source folder path is ‘/Inbox/Sent Items’ and you want the ‘Sent Items’ folder to appear directly under the mailbox, set the target folder path as ‘/Sent Items’. This ensures the folder is migrated to the required location in the mailbox.

Here’s how you can set conditional mapping for your source and target folders:

1. Click the ‘Conditional Mapping‘ button in the mapping window.

   

2. Specify the paths for both the source and target mailboxes folders, then continue.

   

3. You have the option to manually define the folder path for each mailbox individually.

   

4. You can upload folder paths for multiple mailboxes using CSV.