EdbMails EDB Recovery and Migration software
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    Exchange EDB / Email Recovery Tools
    • EDB Recovery and MigrationRecover EDB to PST, EDB to Office 365 and Exchange NO Duplicate Migration
    • OST Recovery and MigrationRecover OST to PST, OST to Office 365 and Exchange Migration
    • PST Recovery and MigrationRecover Outlook PST, PST to Office 365 and Exchange Migration
    • MBOX Export and MigrationExport MBOX to PST, MBOX to Office 365 and Exchange Migration
    • NSF Export and MigrationExport NSF to PST, NSF to Office 365 and Exchange Migration
    Exchange and Office 365 Migration
    • Exchange Server MigrationMigrate Exchange 2007, 2010, 2013, 2016, 2019 to Office 365 tenants. Also, migrate between Exchange servers and PST
    • Office 365 MigrationMigrate Source Office 365 tenants to Destination Office 365 tenants. Also, migrate to Exchange Server and PST
    • IMAP Email Backup & MigrationMigrate all IMAP email servers (Gmail, Zimbra, Zoho, Yahoo etc.), Office 365, Exchange and Backup to Outlook PST
    • SharePoint Online MigrationMigrate documents, files and folders from SharePoint sites
    • OneDrive for Business MigrationMigrate documents, files and folders from OneDrive
    • Microsoft Teams MigrationMigrate Teams, documents, files and folders etc.
    Exchange and Office 365 Backup
    • Office 365 BackupIncremental, Granular, Encrypted and Compressed Office 365 Mailboxes Backup
    • Exchange Server BackupIncremental, Granular, Encrypted and Compressed Exchange Mailboxes Backup
    • SharePoint, OneDrive & Teams BackupBackup Online site collections, Team sites, Office 365 groups, all documents etc.
    • Duplicate Remover - Office 365 & Exchange Remove duplicate emails, calendars, contacts, journal etc. from Office 365 and Exchange
    • GAL and All Address Lists migrationDirectly migrate Exchange and Office 365 Global address list and Address Lists items
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    3. Office 365 to PST Export

    Office 365 to PST Export

    Step-by-step guide to export Office 365 mailboxes to PST

User Manual

  • Office 365 Migration Overview
  • System Requirements
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    • EdbMails Installation Process
    • Upgrading the Software
  • Understanding the Application
    • Software's Main Components
    • Understanding the Migration
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    • Before Migration
    • Migration - Steps
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    • Office 365 to Office 365
    • Office 365 to Exchange
    • Office 365 to PST
    • Public Folder to Office 365
    • Archive Mailbox to Office 365
    • Public Folder to Exchange
    • Archive Mailbox to Exchange
  • Screenshots
    • Office 365 to Office 365
    • Office 365 to Exchange
    • Office 365 to PST
  • How it works?
    • Office 365 to Office 365
    • Office 365 to Exchange
    • Office 365 to PST
    • Public Folder to Office 365
    • Public Folder to Exchange
    • Public Folder to Shared Mailbox
    • Archive Mailbox to Office 365
    • Archive Mailbox to Exchange
    • Office 365 to Hosted Exchange
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Connect to Exchange server
  • Set Office 365 Impersonation rights
    • Using PowerShell commands
    • Using Office 365 GUI
  • Set Exchange Server Impersonation rights
  • Map the Mailboxes
  • Migration Walkthrough
    • Office 365 tenant to tenant migration
    • Office 365 to Exchange migration
    • Office 365 to PST Export
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults

EdbMails software for O365 to PST export

Exporting Office 365 mailboxes to PST is required when you want to take a complete backup of your mailbox data. If you have a lot of emails and folders to export, this might be a difficult task considering the permissions, public folders and other inventories in your mailboxes. EdbMails Office 365 migration tool is a Microsoft partnered software that can help you with PST export of your Exchange online mailboxes including folders, files, messages, attachments, notes, in-place archive and shared mailboxes. Unlike the manual export methods from Microsoft, EdbMails does not require PowerShell scripts and can safely export both small and large sized mailboxes with ease.

Export Office 365 mailboxes to PST

QUICK LINKS

Public Folder to Office 365 Public Folder to Exchange migration Public Folder to Shared Mailbox Archive Mailbox to Office 365 Archive Mailbox to Exchange Office 365 to Hosted Exchange

I. Prerequisites for Office 365 mailbox export

  • Step 1: Assign the Organization Management role in Exchange online

    The Organization Management is an elevated role that is required to migrate or export mailboxes and Public folders from the source to the PST file.

  • Step 2: Set the impersonation rights for the global administrator

    See how to set the impersonation rights on Office 365 for the admin account to migrate mailboxes on behalf of other users in your organization. Verify if the source and target admin account in general has the following management roles assigned:

    1. ApplicationImpersonation
    2. View-Only Configuration
    3. View-Only Recipients
    4. Public Folders
    5. User management administrator/Global administrator
  • Step 3: Ensure that the global admin has a valid mailbox

    The administrator who is performing the export must have a non hidden mailbox on the source Office 365 tenant.

  • Step 4: Verify if all the users have a valid Office 365 mailbox

    Before you perform the export operation, ensure that all the users in your organization have valid mailboxes and have been assigned suitable licenses.

    1. Add users and assign licenses to Office 365 users
    2. Add several users at the same time to Office 365
    3. Assign Microsoft 365 licenses to user accounts
  • Step 5: Verify if you have a valid Public folder on Office 365

    If you plan to export the Public folders to PST, ensure that you create and configure the Public folder mailboxes on the source.

     Create Office 365 Public folder and assign mailbox user

  • Step 6: Install Microsoft Outlook on your computer

    For exporting mailboxes to PST with EdbMails, you need to have Microsoft Outlook installed on your computer. Install the latest applicable updates for MS Outlook and ensure that you have sufficient disk space on your computer to save the output PST file.

  • Step 7: Create a new profile in Outlook for all users

    For a successful PST export operation, you must create a new Outlook profile.

     See how to create an Outlook profile for a single user and create an Outlook profile for all users in a domain.

II. How to export Office 365 mailboxes to Outlook PST?

Enter your global administrator credentials to authenticate.

 Connect to Office 365 server using secure modern authentication. You can use EdbMails to export Exchange online mailboxes, Public folder and Archive mailboxes to PST. The following steps describe the export operation.

  • Step 1: Download EdbMails Office 365 software setup
    • Download EdbMails and install the application on the source computer.

       See a detailed list of EdbMails system requirements for Office 365 migration.

      installation

    • Launch the application and click 'Login' or 'Start Your Free Trial'.

      Demo login EdbMails

    • Select the migration technique as Office 365 migration.

      Office 365 Migration

  • Step 2: Connect to the source Office 365 tenant as Global Administrator

    In the Connect to Office 365 (Source) window, select the authentication method as Auto or Manual registration for modern authentication. Select one of the following connection methods to export the required items.

    • Connect to Mailboxes
    • Connect to Public folder
    • Connect to Archive Mailbox (In-Place Archive)

    Automatic Registration

    Connection Methods

    After you authenticate and log in successfully, select one of the methods to load the mailboxes. You can also load and export the mailboxes using a CSV file.

  • Step 3: Select the mailboxes and folders to export to PST
    1. EdbMails displays a list of mailboxes from the source Office 365 tenant.
    2. Select the mailboxes and folders that you want to export.
    3. Click 'Export to Outlook PST' and map the mailboxes and folders from your Office 365.

    Select the Mailboxes for Export

    Tip: EdbMails provides the following additional options to help you customize the Office 365 export operation based on a Date and other conditions.

    1. Additional Include and Exclude Filter Options and migration settings for mailboxes.
    2. Filter emails by Date: Export to PST by applying the Date filter
    3. Filter emails by Size: Exclude emails from migration larger than a specified size.
    4. Split the target PST file upon reaching the user-defined size

    Include exclude folders

  • Step 4: Start the Exchange to PST export operation

    Select the export method as 'Full export to Outlook PST' or 'Incremental export'. With the incremental export and migration, only the newly added or updated items in your mailboxes are considered for the export. The initial export with EdbMails is always a full one. Browse the location where you want to save the PST file and start the export.

    Select the Export Method

  • Step 5: Import the PST file into Outlook and verify the mailboxes

    After EdbMails finishes the operation, you can verify the number of items, folders and mailboxes with the log report. Finally, add the PST file in Outlook to view and verify the output file.

    Export Progress

Advantages of using EdbMails for Exchange online to PST export

  • EdbMails is an all-in-one tool that can not only export Office 365 mailboxes to PST but it can also help you migrate single or multiple PST files in bulk to Office 365 and Exchange.
  • You can split the output PST file into manageable size during the export operation.
  • EdbMails has a free PST file viewer that you can use to view both ANSI and Unicode PST files.
  • EdbMails free PST merge tool can combine multiple PST files into a single file.
  • Incremental export from the same mailbox considers only the newly added items.
  • Export to Outlook PST without mailbox or mail items size limits.
  • User-friendly tool to backup your Office 365 mailboxes without manual methods or retention policy constraints.

 Related Links

  1. Video - Export Office 365 mailboxes to PST
  2. Office 365 tenant to tenant migration
  3. Office 365 to Exchange migration
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