User Manual


EdbMails Office 365 Migration tool helps you migrate your organization Mailboxes, Public Folders, shared mailboxes, and Archive mailboxes. Automation in setting impersonation rights to source and target Office 365, mailbox mapping, mailbox creation on target Office 365 servers will support the migration efficiency.Read more

The application does not require any component to be installed on the target server. It accesses your source mailboxes using Microsoft API to read their data passively and migrate items to the target mailboxes in one transaction. The mailboxes / public folders need to exist for the migration process and be active on the target server. For this Migration, user accounts used for the migration process need to have adequate roles based on whether they are connected to the source server or the target server.

As far as the source data security and safety are involved, the application does not delete anything on the source server. It reads the source data passively, so no data is deleted or modified on your source server mailboxes.

Types of data migrated using EdbMails Office 365 Migration:

  • Mailboxes - No matter the number of mailboxes you wish to migrate, the application migrates it entirely. It reads the selected source mailboxes and transfers its data to the target server. Every folder and its items from the source mailboxes will be migrated to the corresponding folders in the target mailbox and look precisely as a source. It also migrates any permissions (delegates) from the source mailboxes.

  • Public Folders - the application will replica the source public folders structure and migrates all the items to the target server. You need to create public folders on the target server and assign the admin account used in the application. Connect to your target Public folder with the assigned Admin account during the migration process to migrate all the data.

    Note that the application migrates the selected folders and their items. It also migrates any permissions (delegates) from the source associated with a particular mailbox or public folders. All the item types are supported in this Migration from Exchange Server / Office 365. Item types like Emails, Calendars, Contacts, Notes, Tasks, Journals, and more.

Different scenarios of Migration based on environments

  • Office 365 tenant to tenant migration
  • Office 365 to Office 365 migration
  • Office 365 to Exchange 2007, 2010, 2013, 2016 and 2019 migration
  • Office 365 Public folder to Exchange migration
  • Office 365 Public folder to Shared mailbox migration
  • Archive/export Office 365 tenant to Outlook PST

Office 365 Migration incremental migration support

The application has a built-in incremental migration feature to perform incremental migrations. On consecutive Migration, it does incremental check before it migrates to the target mailbox. Only the new items on the source server are migrated to the target server. The items got migrated, if you modify the items on the source server, those items will be remigrated to the target server.

Migration of public folders to Office 365 and Exchange Online

For migrating the public folder, create the Pulibc in target office 365. Admin account in target office 365 is assigned the Owner permission level to root public folder and all its subfolders.

Can I migrate data between two servers that have a different display language?

Yes. EdbMials Migration migrates emails and public folders despite the language used in source and target. It also doesn't matter the language in your source environment is different from your target environment.

Standard Outlook folders, such as Inbox, Drafts, Sent Items, Contacts, Calendar, etc. are always migrated to their corresponding on the target server. For instance, data from an Office 365 mailbox set up in French to an Exchange server set up in German, the contents of the Boîte de réception folder (Inbox) will be migrated to the Posteingang folder.

The program creates target mailboxes on its own

EdbMails application can automatically map the mailboxes if the target mailbox is present. If the mailboxes are not present in your target server, you can log in to your Office 365 server and manually create the mailboxes. You can also create the new mailboxes in the EdbMails application on the target server and map automatically.

Supports Office 365 MFA (multi-factor authentication)

EdbMails Office 365 Migration supports multi-factor authentication (MFA) for Office 365 login. MFA is a security measure that restricts unauthorized access to your account. Once MFA enabled, each time you log in to Office 365 tenant with your password, you will be required to confirm your identity by providing a confirmation code that you get via text message, phone call, or Microsoft Authenticator app.