Office 365 mailbox migration

O365 to O365 migration involves moving mailboxes, Emails, Calendars, Contact, Tasks, Public folder, Shared Mailboxes, folder permissions, SharePoint sites, OneDrive for Business content, and other data from one tenant to another. This type of migration is necessary when a company merges with another organization or acquires a new business unit. It can also be required when an organization decides to restructure its Office 365 environment.

Steps to migrate Office 365 mailbox to another tenant

• Step 1: Download EdbMails Office 365 migration tool
  • Download and install the software on your system
  • Click ‘Start Your Free Trial’ to start using the application
  • Select ‘Office 365 migration’ option from the main screen

    

• Step 2: Connect to the source Office 365 tenant
  • Enter the source Office 365 tenant credentials
  • Click ‘Login’ to establish a connection to the source server

    

• Step 3: Select the mailboxes and folders to migrate
  • From the source Office 365 tenant, select the mailboxes you want to migrate to the destination tenant
  • You can choose to migrate all mailboxes or select specific mailboxes to migrate
  • You can also filter mailboxes based on criteria such as date range and item type.

    

• Step 4: Move mailboxes from Exchange online to Microsoft 365
  • Once you have selected the mailboxes to migrate, click the ‘Migrate to Office 365’ button to connect to the destination tenant.
  • Connect to the target server and select the mapping method.
  • EdbMails starts migrating emails and mailboxes to the destination Office 365 tenant.
  • You can monitor the migration progress in real-time using the progress bar and the detailed logs provided by EdbMails.
  • After the migration process is complete, log in to the destination Office 365 tenant and verify that the mailboxes have been successfully migrated.
• Step 5: Perform incremental migration (Optional)
  • If there were any changes made to the source mailboxes after the initial migration, you can perform incremental migration to migrate only the changed items.
  • EdbMails supports delta migration and can migrate changed or updated items to the destination Office 365 tenant on subsequent migrations without creating duplicates.

  Here are some of the benefits and features of using EdbMails to move Office 365 mailboxes to another tenant:

  • EdbMails is an easy to use, fully automated and incremental (no-duplicates) Office 365 mailbox migration tool
  • Migrate Office 365 tenants with the same domain and also perform Office 365 group migration.
  • Supports automatic impersonation rights management.
  • Automatically creates the mailboxes on the target server
  • Automatically maps source and target mailboxes for migration
  • Automatically migrates Office 365 mailbox and folder permissions on the target server
  • Migrate multiple PST files to Office 365
  • Automatically manages Office 365 throttling during migration
  • High-speed Office 365 migration software with automatically managed multithreading capability
  • Supports large mailbox having data beyond few Terabytes

If you are currently using Exchange as your email platform, you may want to migrate mailboxes to Office 365 to take advantage of the cloud-based service. EdbMails can help you with Exchange to Office 365 migration while preserving all of your data, including email messages, contacts, calendars, and tasks.

Steps to migrate on-premise Exchange to Office 365

• Step 1: Download EdbMails migration tool for Exchange
  • Download EdbMails Exchange migration tool
  • Follow the on-screen instructions to install the software on your system
  • Launch EdbMails and select ‘Exchange migration’ option from the main screen

    

• Step 2: Connect to the source Exchange server
  • Enter the source Exchange server details such as server name, username, and password to connect to the server
  • EdbMails supports migration from Exchange 2007, 2010, 2013, 2016 and 2019 to Office 365.

    

• Step 3: Select the mailboxes to migrate to Microsoft 365
  • From the source Exchange server, select the mailboxes you want to migrate to Office 365
  • You can choose to migrate all mailboxes or select specific mailboxes to migrate
  • You can also filter mailboxes based on criteria such as date range and item type

    

• Step 4: Create Office 365 mailboxes on the target server
  • Before you can migrate mailboxes to Office 365, create user accounts for the destination Office 365 tenant.
  • Ensure that you also create Public folders and assign licenses to the mailboxes.
• Step 5: Configure the migration settings (Optional)
  • EdbMails provides several migration settings such as folder and filter options, folder mapping etc.
  • You can configure these settings to customize the migration process to meet your specific requirements
• Step 6: Migrate Exchange mailboxes to Office 365
  • Once you have selected the mailboxes to migrate and configured the migration settings, click the ‘Migrate to Office 365’ to begin the migration process
  • EdbMails will begin migrating the selected mailboxes from the Exchange server to the destination Office 365 tenant
  • You can monitor the migration progress in real-time using the progress bar and the detailed logs provided by EdbMails

   Tip: If you have a corrupted Exchange database (EDB) from which you want to transfer mailboxes, you can import EDB into Office 365. EdbMails supports incremental migration on subsequent migration operations and can sync the updated items with the destination Office 365 tenant without creating duplicates.

  Here are the benefits of using EdbMails for migrating on prem mailboxes to O365:

  • Mailbox migration of any size with zero downtime
  • Migrate on prem mailbox to O365 with no data loss
  • Easily perform Exchange 2010 to O365 migration
  • Migrate Public folder and Shared mailbox to Office 365
  • No disruption for sending and receiving emails during migration
  • Support for Exchange Server versions 2007, 2010, 2013, 2016, and 2019

If you are currently using a Hosted Exchange service, you may want to migrate to Office 365 to take advantage of its features and benefits. Hosted Exchange to Office 365 migration involves moving your hosted Exchange mailboxes to Office 365 while preserving all of your data, including email messages, contacts, calendars, and tasks.

Steps to move Hosted Exchange to Office 365

• Step 1: Download EdbMails Exchange migration tool
  • Visit the EdbMails website and download the migration software for Exchange.
  • Install and launch the application. Click ‘Start Your Free Trial’ to proceed.
• Step 2: Connect to the source Hosted Exchange server
  • Select ‘Live Exchange migration’ option from the main screen
  • Choose ‘Connect to Hosted Exchange Server’ as the migration type
  • Enter the Hosted Exchange server details such as server name, username, and password to connect to the server.
• Step 3: Select the mailboxes to migrate to the target
  • From the source Hosted Exchange server, select the mailboxes you want to migrate to Office 365
  • You can choose to migrate all mailboxes or select specific mailboxes to migrate
  • You can also filter mailboxes based on criteria such as date range and item type
• Step 4: Provide Admin account credentials for Office 365
  • Enter the credentials of the admin account of the Office 365 tenant that you want to migrate to
  • Make sure that the admin account has sufficient privileges to create and manage user accounts in Office 365
• Step 5: Configure the migration and map the mailboxes
  • Map the source mailboxes to the destination mailboxes in Office 365
  • EdbMails provides an easy-to-use mapping interface that allows you to map mailboxes quickly and easily
  • EdbMails provides several migration settings such as throttling, folder mapping, and email notification settings
  • You can configure these settings to customize the migration process to meet your specific requirements
• Step 6: Migrate from the Hosted Exchange server to O365
  • Once you have selected the mailboxes to migrate, mapped the mailboxes and configured the migration settings, click the "Start Migration" button to begin the migration process
  • EdbMails starts migrating the selected mailboxes from the Hosted Exchange server to the destination Office 365 tenant
  • You can monitor the migration progress in real-time using the progress bar and the detailed logs provided by EdbMails

   Tip: After the migration process is complete, log in to the destination Office 365 tenant and verify that the mailboxes have been successfully migrated. You can also check the migration logs provided by EdbMails to ensure that there were no errors during the migration process.

  Benefits of EdbMails for Hosted Exchange to Office 365 migration:

  • Supports Autodiscover connection to the Hosted Exchange
  • Migrate GoDaddy Office 365 to Microsoft or perform Rackspace migration to Office 365 effortlessly.
  • No impersonation rights or Admin permissions are required for migration
  • Migrate all types of data like contacts, calendars, emails, tasks without limitations for data migration.

Sometimes, you may need to export your Office 365 mailbox to a PST file format. For example, you may want to backup your Office 365 mailbox or migrate it to another email platform or client that supports PST files. EdbMails can also help you export mailboxes, folders and all mail items from Office 365 to PST file format.

Steps to export Exchange online mailboxes to PST

• Step 1: Install and launch EdbMails Office 365 migration
  • Download and install the EdbMails application on your system.
  • Launch the application and select the ‘Office 365 migration’ option from the main screen.
• Step 2: Select Office 365 source and login to your tenant
  • Connect to your Office 365 tenant as global administrator
  • Provide the login credentials for your Exchange Online account.
  • Click the ‘Login’ button to connect to your Exchange Online mailbox.
• Step 3: Select the mailboxes and folders to export
  • Choose the mailboxes that you want to export to PST format.
  • Click the ‘Export to Outlook PST’ button.
  • Choose the destination where you want to save the PST file

    

• Step 4: Start exporting O365 mailbox to PST
  • After the export process is complete, the tool displays a log file for verification.
  • Open the PST file with Microsoft Outlook to verify the exported mailbox data.
  • That's it! With these simple steps, you can export Exchange Online mailboxes to PST format using EdbMails.

  Benefits of using EdbMails for Office 365 export to PST:

  • Split large PST files to required size programmatically during migration.
  • Conditional O365 mailbox export to PST with filter settings to extract only the necessary data.
  • Archive your Office 365 mailbox to PST as backup for retention purposes.
  • Easy for you to meet all legal and internal requirements for electronic records retention

If you are using an email platform that supports IMAP, you can easily migrate your email messages to Office 365. Office 365 migration with IMAP involves using IMAP protocol to migrate your email messages from your existing email platform to Office 365. For instance, with EdbMails, you can perform Gmail to Office 365 migration, migration from IceWarp, Zoho, Zimbra and cPanel and a host of other IMAP servers to O365.

To perform an Office 365 migration with IMAP, you can use EdbMails. The tool simplifies the IMAP to Office 365 migration by providing a user-friendly interface and powerful migration features.

Steps to export Exchange online mailboxes to PST

• Step 1: Create Office 365 User Accounts and enable IMAP

  Create corresponding user accounts on the target Office 365 for the mailboxes that need to be migrated. You can also use EdbMails to create mailboxes automatically on the target.

  If your source server is Office 365, follow these steps to enable IMAP:

  • Login to Office 365 Admin center.
  • Go to ‘Settings’ > ‘Services & Add-ins’ > ‘Exchange’.
  • Click ‘Mailboxes’ and select the user accounts.
  • Click ‘Manage email apps settings’ and enable IMAP
  • Click ‘Save’ to apply the changes.
• Step 2: Install and launch EdbMails migration tool
  • Download and install the EdbMails IMAP migration tool
  • Launch the application and select the ‘IMAP migration’ option from the main screen.

    

• Step 3: Add Source and Destination Server Details
  • Enter the source server details including server name, port number, and login credentials for the source IMAP server.
  • Select the mailboxes, folders from the source server and click ‘Migrate to Office 365’

    

• Step 4: Map the mailboxes and start Office 365 email migration
  • Connect to the target Office 365 server by logging in as administrator.
  • Map the source mailboxes to the corresponding Office 365 user accounts that you created in Step 1.
  • Start the migration operation and wait for the process to complete.
  • After the migration is complete, verify the migrated mailbox data in the corresponding Office 365 user accounts.
  • You can also verify the migration logs to ensure that all the mailboxes were successfully migrated.
• Step 5: Migrate contacts and calendars to Office 365

  The IMAP migration only migrates emails; to migrate your calendars and contacts, export them to a flat file such as CSV or iCal format, and then import them into your Office 365 account.

   Learn how to import calendars and contacts into Microsoft Office 365.