Export Office 365 public folders to PST

Office 365 public folders enable organizations to share emails, calendars, contacts, and other data across teams, improving collaboration and communication. These folders provide a centralized space for accessing critical business information, making them an essential part of many enterprises' workflows. Organizations rely on Office 365 public folders for their flexibility, scalability, and seamless integration with other Microsoft services. However, there are times when businesses need to export public folders to PST files for archiving, backup, or migration. Exporting to PST ensures that data is stored securely offline, reducing the risk of data loss and providing an easy way to migrate data across platforms. PST files are also portable and can be imported into other email clients or systems when needed.

The export process, however, is not without challenges. Public folders often contain large volumes of data, including emails, attachments, and calendar items. Ensuring a complete and accurate export requires careful planning. Additionally, businesses must manage permissions and access control, avoid export limitations, and address the complexity of handling multiple folders efficiently.

EdbMails Office 365 migration software addresses these challenges by offering a comprehensive solution for exporting Office 365 public folders to PST. It supports the export of all the items, including emails, attachments, calendars, contacts, tasks, permissions and more, ensuring that no critical data is left behind. As a Microsoft-partnered software, EdbMails provides a trusted and secure method for handling migrations. It eliminates the need for scripting, making the process user-friendly, even for non-technical users.

Key features of EdbMails include metadata integrity, ensuring that all folder structures and data attributes remain intact during export operation. Automatic throttling management ensures that the export process runs smoothly without any disruption to daily operations. With EdbMails, businesses can efficiently and securely export Office 365 public folders to PST, overcoming common challenges and simplifying the process.

1. Prerequisites to Export Office 365 public folders to PST

   • Install Microsoft Outlook with a profile on the computer where the export operation will be performed.
   • Ensure sufficient space on the computer drive to save the output PST file.

2. Steps to Export Office 365 public folders to PST using EdbMails

   • Step 1: Download and Install EdbMails application

     • Download and install the EdbMails application on your computer running on Windows OS. Ensure you can connect to the target Exchange server computer.
     • Start the application and enter the required details and click the ‘Login’ button or click the ‘Start Your Free Trial’ button to continue.

       

     • Select the ‘Office 365 Migration’ option from the dropdown menu.

       

   • Step 2: Connect to source Office 365 server

     • Choose one of the methods for secure OAuth 2.0 based modern authentication to connect to your source Office 365 server.
     • The default ‘Auto Registration’ method requires access as a Global admin. In contrast, the Manual Registration method permits the use of either a Global admin account or any user account that has full access rights.

       

     • Choose the required migration operation and authenticate on Microsoft Sign In page.

       

   • Step 3: Select Office 365 Public folders

     • Select the public folders from the left pane and click ‘Export to Outlook PST’

       

   • Step 4: Start Office 365 Public folders to PST export operation

     • Verify the public folders for the export operation and ensure to Set the ‘Action’ as ‘Export’.

       

     • Click the ‘Folder and Item Filter’ button to customize your migration operation. For instance, you can apply a date filter to transfer data only within a specified range. You also have the option to exclude both standard and custom folders from the migration.

       

     • Enter the Job name for the export operation.

       

     • EdbMails supports incremental export operation, that is, initially it performs the full export, the consecutive export runs are incremental. It exports on the data which were not exported in the previous export operations.

       

     • Select the location to store the PST file. Ensure that you have enough free disk space to store the PST files.

       

     • That's it! During export operation, you can view the progress as shown below.

       

     • You will get a confirmation message once the export operation is completed. EdbMails generates the detailed export operation reports, you can get access to that by clicking the ‘View Log’ button at the bottom of the export window.
     • After completing the export operation, open the PST file on your Outlook and verify the items such as emails, calendars, contacts, etc.

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Additional resources:

• Public Folder to Office 365
• Public Folder to Exchange
• Public Folder to Shared Mailbox
• Archive Mailbox to Office 365
• Archive Mailbox to Exchange
• Office 365 to Hosted Exchange
• Multiple PST to Office 365