Automatic Mailbox Mapping for Exchange Migration

Advanced Auto-Mapping Feature by EdbMails

EdbMails incorporates an advanced auto-mapping feature designed to simplify mailbox migrations between source and target servers:

First and Last Names:
The software compares the first and last names of users across both servers. It automatically maps mailboxes when identifying close matches.

Display Names:
EdbMails also checks for similarities in display names between users. When there is a significant match, the software pairs the corresponding mailboxes.

Near Matching Logic

EdbMails utilizes advanced near-matching logic to automate mailbox mappings, even when there are subtle differences. For example, if the source email is ‘abc@sourceexch.com’ and the target email is ‘abc123@targetexch.com’, EdbMails identifies the similarity and seamlessly maps these mailboxes.

EdbMails automatically creates mailboxes on your target Exchange Server and assigns licenses if no mailboxes exist on the target server.

Click here to know the steps to automatically create mailboxes on target Exchange Server.

Manual Mailbox Mapping:

There is an option to manually select mailboxes from the user list and map them yourself.

1. Click the target mailboxes column

2. Click ‘Select the Target Mailbox from existing list’

   

3. Choose the mailbox from the available list and proceed

   

Automatic Mapping of Exchange Public folders

EdbMails automatically maps public folders between source and target Exchange servers. It's important to ensure that the public folders exist in the target environment for this feature to operate correctly.

Click here to know the steps to create public folders on Exchange servers and assign admin permissions

Exchange Server Shared Mailboxes Mapping

Mapping shared mailboxes follows the same process as primary mailboxes. Begin by creating the shared mailboxes on the target Exchange server.

Mapping Exchange Server Archive Mailboxes

EdbMails automates the mapping of Exchange server archive mailboxes during migrations. Before starting, ensure to enable these archive mailboxes on your target Exchange server.

Customized Target Exchange Server Folder Mapping

EdbMails provides the flexibility of custom folder mapping on the target Exchange server. This functionality empowers users to manually map source folders to designated target folders.

Proceed with the steps below to access the list of target mailbox folders and map the source mailbox folder to the desired target mailbox folder.

1. In the mapping window, click the dropdown icon and select ‘Select the Target Mailbox from existing list’

   

2. Choose the target mailbox and click the ‘List Target Mailbox Folders’ button

   

3. Choose the target folder and click ‘OK’ to proceed to the next steps.

   

Conditional Mapping

EdbMails offers advanced conditional folder mapping, allowing users to specify precise target folder paths that override default source paths. This feature gives users detailed control over where data from source folders migrates. Whether configuring a unique path for a single mailbox or applying it universally across all, users can customize migrations to exact specifications.

For Instance, if your source folder path is '/Inbox/Sent Items' and you want to move the 'Sent Items' folder directly under the mailbox, simply set the target location to '/Sent Items'.

Here’s how you can set conditional mapping for your source and target folders:

1. Click the ‘Conditional Mapping‘ button in the mapping window.

   

2. Specify the paths for both the source and target mailboxes folders, then continue.

   

3. You have the option to manually define the folder path for each mailbox individually.

   

4. You can upload folder paths for multiple mailboxes using CSV.

   

Additional Resources:

• Automatic Creation of Exchange server mailboxes with EdbMails
• Set Impersonation Rights on Exchange Server
• Disable Exchange Server Throttling
• EdbMails Exchange Migration Software
• Exchange Migration Step by Step Guide