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    3. How to migrate Exchange 2010 public folders to 2016?

    Exchange 2010 to 2016 Public folder migration

    Migrate Public folders from Exchange 2010 to 2016

User Manual

  • Exchange Migration Overview
  • Initial Setup
  • System Requirements
  • Installation
    • Installation process
    • Reinstall or Upgrade
    • How to uninstall
  • FAQ
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    • Migration Free Trial / Demo
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    • Before Migration
    • Migration - Steps
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    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
    • Public Folder to Office 365
    • Archive Mailbox to Office 365
    • Public Folder to Exchange
    • Archive Mailbox to Exchange
  • Screenshots
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
  • How it works?
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
    • Exchange Public Folder to Office 365
    • Exchange Public Folder to Exchange
    • Exchange 2010 to 2016 Public folder
    • Exchange 2013 Public folder to Office 365
    • Exchange 2016 Public folder to Office 365
    • Exchange Public Folder to Shared Mailbox
    • Archive Mailbox to Office 365
    • Archive Mailbox to Exchange
    • Hosted Exchange Migration
    • Hosted Exchange to Live Exchange Migration
    • Hosted Exchange to Office 365 Migration
    • Live Exchange to Hosted Exchange Migration
    • Hosted Exchange Public Folder to Office 365 Migration
    • Cross-forest migration from Exchange 2013 to Exchange 2019/2016
    • Hybrid Migration
    • Public folder Migration in Hybrid Environment
    • Migrate GAL and all address list
    • Disable msExchMailboxGuid
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect to Multiple users using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Connect to multiple users using CSV file
    • Connect to Individual user for migration
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Understanding the Application
    • Program's Component
    • Migration
    • Incremental Migration
    • Exchange Throttling Policy
  • Set Office 365 Impersonation rights
    • Using PowerShell commands
    • Using Office 365 GUI
  • Migration Types
    • Cutover Migration
    • Staged Migration
    • Hybrid Migration
  • Map the Mailboxes
  • Migration Walkthrough
    • From Exchange 2003
    • From Exchange 2007
    • From Exchange 2010 to Exchange 2019
    • From Exchange 2010 to Exchange 2016
    • From Exchange 2010 to Office 365
    • From Exchange 2013 to Exchange 2019
    • From Exchange 2013 to Exchange 2016
    • From Exchange 2013 to Office 365
    • From Exchange 2016 to Exchange 2019
    • From Exchange 2016 to Office 365
    • From Exchange 2019 to Office 365
    • From Office 365
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults

EdbMails Exchange migration tool is the best solution to migrate Public folder from Exchange 2010 to 2016. You do not require technical expertise or complex PowerShell scripts to perform the migration. It supports migrating Public folders from legacy Exchange servers such as 2007 and 2010 to 2016 and 2019. With its user-friendly graphical interface, you can choose to migrate from source to target Public folders or from Public folder to primary and shared mailboxes on the target. The application also provides full flexibility to select and migrate specific mailbox items and folders with its include and exclude filter options. The following steps describe the pre migration requirements and Public folder migration procedure by using EdbMails.

Exchange 2010 to 2016 Public folder migration

Planning a Public folder migration to Exchange server

Before you migrate the Public folder from Exchange 2010 to 2016 you need to consider the migration requirements and prerequisites. Following is a checklist of items to identify and prepare your environments.

  1. Install Exchange server 2016 and prepare the target environment.
  2. Identify the size and number of Public folders you want to migrate
  3. Create Public folders on Exchange 2016 and make them mail enabled.
  4. Determine whether you want to move everything at once or in stages.
  5. Check your internet connection speed and network configuration.
  6. Decide if you plan to move Public folders to Public folders, Primary mailboxes or Shared mailboxes on the target server.
  7. Take a backup of your existing Public folder on Exchange 2010

 See the list of prerequisites for migrating Public folders from legacy Exchange server.

  1. Pre migration activities

    1. Step 1: Check that your system meets the Exchange 2016 setup requirements

      The following links will help you to know about the network, hardware and operating system requirements for installing Exchange server 2016.

      1. Network and directory requirement for Exchange 2016
      2. Hardware Requirements for Exchange 2016
      3. Supported operating systems for Exchange 2016
      Exchange server versionCoexistence scenarioRequirementMigration
      Exchange 2016Can coexist with Exchange 2010Install the latest Rollup update for Exchange 2010 Service Pack (SP3)You can migrate to any Exchange server version with EdbMails Exchange migration software regardless of the coexistence issue
    2. Step 2: Prepare your system with the following prerequisites for Exchange 2016

      Ensure that you meet the following prerequisites for Active Directory, Windows 2016 Mailbox server and Windows 2016 Edge Transport servers.

      1. Prerequisites for preparing Active Directory (AD)
      2. Windows Server prerequisites for Exchange 2016
    3. Step 3: Setup the target Exchange Server 2016 for migration

      Given below is a list of key points for installing and preparing the Exchange 2016 server for migration.

      1. 1: Prepare AD and domains
        1. Before installing Exchange Server 2016, you need to prepare your Active Directory forest and its domains for the new version of Exchange.
        2. If you have a separate team to manage the Active Directory schema, you need to first extend the active directory schema, else proceed to the next step to prepare the Active Directory.
        3. If you have multiple domains you need to additionally prepare the Active Directory domains.
      2. 2: Install Exchange server 2016

        Before installing the Exchange server 2016, ensure that you meet the server system requirements and prerequisites as outlined above. Next, follow the link to install Exchange 2016 using the setup wizard.

      3. 3: Prepare a clean Exchange 2016 target environment
        1. Create and configure a Send connector to send mail outside the Exchange organization.
        2. By default, Exchange automatically creates receive connectors for inbound mail flow when the mailbox server is installed. If you need to configure receive connectors, follow the steps in the link.
        3. Add accepted domains to allow recipients to send and receive email from another domain.
        4. Configure the default email address policy to add the accepted domain to every recipient in the organization.
        5. Configure external URLs (domains) on the virtual directories in the Client Access (frontend) services on the Mailbox server to allow clients to connect to your server from the internet (outside the organization’s network).
        6. Configure internal URLs on the virtual directories in the Client Access (frontend) services on the Mailbox server to allow clients to connect to your server from the internal network.
        7. Configure SSL certificates from a third-party certificate authority for services such as Outlook Anywhere and Exchange ActiveSync.
        8. Verify the Exchange server installation by running the command Get-ExchangeServer on the Exchange Management Shell (EMS).
      4. 4: Install cumulative updates (CU) on Exchange server 2010

        For migrating Exchange server 2010 to Exchange 2016, it is required that you have the latest cumulative updates (CU) installed on the source server (2010). A minimum of Exchange 2010 SP3 RU8 or later is required to migrate Public folders.

      5. 5: Create trust relationship between forests (Optional)

        A forest trust is an authentication between two domains within the same Active Directory forest which creates a trust between two root domains for exchanging information. By creating a trust in advance, it is possible to address the trust issues during or after the migration.

      6. 6: Assign management roles to the admin account

        Ensure that you have set the following permissions to the admin account on the source (2010) and target server (2016)

        1. On the source
          1. ApplicationImpersonation
          2. View-Only Configuration - Run the cmdlet New-ManagementRoleAssignment using the Exchange Management Shell to assign the View-Only Configuration role to the admin.
        2. On the target
          1. ApplicationImpersonation
          2. View-Only Recipients
          3. View-Only Configuration
      7. 7: Verify the mailbox of the admin account

        Check to see if the admin account that has been assigned management roles has a valid and non-hidden mailbox on the Exchange 2010 server.

      8. 8: Create a Public folder on Exchange 2016

        Ensure that you create a Public folder on the target server and make it mail-enabled before you migrate.

         Create Exchange Public folder and assign mailbox user

      9. 9: Configure the throttling and message-size limits

        You can manually change the EWS throttling and message size limits on the target Exchange 2016 server by following the steps outlined in the links below.

        1. Change the EWS throttling settings on Exchange server
        2. Change message size limits on target Exchange 2016

      Note: For migrating Public folders to Exchange 2016 with EdbMails, you do not require PowerShell scripts. The following steps describe the public migration method by using EdbMails graphical user interface (GUI).

  2. Migrate Public folders from Exchange 2010 to 2016

    There are two methods for migrating Public folders by using EdbMails Exchange migration

    1. Direct migration of Public folders from 2010 to 2016
    2. Migrate Public folders using the PST import method

    Steps to migrate Exchange 2010 Public folders to 2016

    1. Step 1: Download and install EdbMails Exchange server migration software setup
      1. Download EdbMails and install the application on the source Exchange server (2010) or any other computer. You can also perform the migration operation by installing EdbMails on a non-Exchange server computer.
      2. Launch the application and click 'Login' or 'Start Your Free Trial'.
      3. Select the migration technique as Live Exchange migration

      Refer to the link for a detailed list of EdbMails system requirements for Exchange migration.

      Note: If the Standard folders (such as Inbox, Calendar, Contacts) on your source Exchange server mailboxes are initialized with a different language, follow the details to migrate these folders to the respective system folders on the target (destination) server.

      For Instance: If your source Inbox folder is named 'Boîte de réception', which is in French language and you migrate this folder directly to the destination server, then by default it will not be mapped to the 'Inbox' folder on the target server. In order to map the folder with the french name to the respective folder, change the regional settings on the target server to match that of your source mailbox folder language (in this case, it is French).

      Click here to know the steps to change the language and regional settings on Exchange server

    2. Step 2: Set the impersonation rights for the Global Admin

      Login as a global admin if you are migrating mailboxes on behalf of other users in your organization. If you do not have the necessary permissions, set the impersonation rights for the admin user account on Exchange 2010 and 2016.

    3. Step 3: Connect to Exchange server 2010 as Global Admin User

      In the Connect to Exchange server (Source) window, select 'Connect using Global Admin User'. You can also load the mailboxes using a CSV file. Refer to the link for instructions on how to use the different Exchange server connection methods supported by EdbMails.

       See the steps to connect to public folders in EdbMails

       See the steps if you want to exclude a public folder from migration.

    4. Step 4: Select the public folders and connect to Exchange 2016
      • Select the public folders from Exchange 2010 that you wish to migrate to Exchange 2016 server.
      • Click 'Migrate to Live Exchange' to setup the connection with the target server

      If this is the first time you’re migrating with EdbMails, the migration is a full migration. On subsequent migrations from the same source to the target, the migration is incremental.

    5. Step 5: Customize the migration from Exchange 2010 to 2016

      EdbMails provides the following additional options to help you customize the migration task.

      1. Additional Include and Exclude Filter Options
      2. Filter emails by Date: Migrate to Exchange 2016 by applying the Date filter
      3. Filter emails by Size: Exclude emails from migration larger than a specified size.
    6. Step 6: Connect to target Exchange server 2016 as Global Admin User

      Connect to the target server by selecting the option 'Connect using Global Admin User' and the migration scenario as Connect to Public folder.

       See the instructions if you want to migrate the Public folder to a primary mailbox or a shared mailbox on the target.

    7. Step 7: Map the folders between the source and the target

      The mapping activity in EdbMails can automatically match and map the mailboxes and folders between the two Exchange servers and saves time when you’re migrating a large number of public folders.

    8. Step 8: Start the public migration to Exchange 2016

      Start and monitor the migration operation after you complete the mailbox mapping. Finally, verify the count of migrated emails, folders and mailbox items with EdbMails text-based log report.

    Exchange 2010 Public folder migration using the PST migration method

    If you have a PST file exported from Exchange server 2010, EdbMails can assist you in migrating Public folders from the PST to Exchange 2016. Download and run EdbMails if it hasn't already been installed on your system. The following steps outline the migration operation.

    1. Step 1: Select the migration method as Exchange migration

      On the EdbMails migration selection popup, select the migration method as Exchange migration.

    2. Step 2: Add PST files in bulk to migrate to Exchange server

      To add the PST files, close the Connect to Exchange (Source) connection window and click migrate 'PST to Exchange' at the bottom.

    3. Step 3: Connect to target Exchange server as Global Admin User

      In the Connect to Exchange server (Source) window, select 'Connect using Global Admin User'. You can also load the mailboxes using a CSV file. Refer to the link for instructions on how to use the different Exchange server connection methods supported by EdbMails.

    4. Step 4: Map and migrate Public folders to Exchange 2016

      The mapping activity in EdbMails can automatically match and map the mailboxes and folders from the PST file to Exchange. This activity saves time when you’re migrating a large number of Public folders. After you complete the migration, verify the count of the migrated items and folders with the help of EdbMails log report.

  3. Exchange migration troubleshooting

    Refer to the Exchange migration troubleshooting guide and Public folder troubleshooting for possible solutions related to migration errors. For more information on EdbMails Exchange migration refer to the frequently asked questions ( FAQs ).


Advantages of using EdbMails for Public folder migration

  1. EdbMails does not cause any downtime during the Public folder migration.
  2. The incremental migration feature avoids duplicate items when you perform subsequent migrations to the same target.
  3. You can migrate folders from the source to the target without affecting your users.
  4. EdbMails does not require PowerShell scripts or technical expertise to perform the migration.
  5. You can migrate Public folder to Public folder, Shared mailbox or primary mailbox on the target server.
  6. Advanced include and exclude filters enable you to migrate specific folders and mailbox items.
  7. Automatic mapping of folders and mailboxes between Exchange 2010 to 2016.

Other Public folder related migration links:

 Exchange 2013 Public folder migration to Office 365

 Exchange 2016 Public folder migration to Office 365

 Public folder to Shared mailbox migration

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