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    Exchange EDB / Email Recovery Tools
    • EDB Recovery and MigrationRecover EDB to PST, EDB to Office 365 and Exchange NO Duplicate Migration
    • OST Recovery and MigrationRecover OST to PST, OST to Office 365 and Exchange Migration
    • PST Recovery and MigrationRecover Outlook PST, PST to Office 365 and Exchange Migration
    • MBOX Export and MigrationExport MBOX to PST, MBOX to Office 365 and Exchange Migration
    • NSF Export and MigrationExport NSF to PST, NSF to Office 365 and Exchange Migration
    • EML to PST ExportEML files export to Outlook PST format
    • PST to MSG ExportOutlook PST files export to MSG format
    • MSG to PST ExportExport MSG files Outlook PST files
    Exchange and Office 365 Migration
    • Exchange Server MigrationMigrate Exchange 2007, 2010, 2013, 2016, 2019 to Office 365 tenants. Also, migrate between Exchange servers and PST
    • Office 365 MigrationMigrate Source Office 365 tenants to Destination Office 365 tenants. Also, migrate to Exchange Server and PST
    • IMAP Email Backup & MigrationMigrate all IMAP email servers (Gmail, Zimbra, Zoho, Yahoo etc.), Office 365, Exchange and Backup to Outlook PST
    • SharePoint Online MigrationMigrate documents, files and folders from SharePoint sites
    • OneDrive for Business MigrationMigrate documents, files and folders from OneDrive
    • Microsoft Teams MigrationMigrate Teams, documents, files and folders etc.
    Exchange and Office 365 Backup
    • Office 365 BackupIncremental, Granular, Encrypted and Compressed Office 365 Mailboxes Backup
    • Exchange Server BackupIncremental, Granular, Encrypted and Compressed Exchange Mailboxes Backup
    • SharePoint, OneDrive & Teams BackupBackup Online site collections, Team sites, Office 365 groups, all documents etc.
    • Duplicate Remover - Office 365 & Exchange Remove duplicate emails, calendars, contacts, journal etc. from Office 365 and Exchange
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User’s Manual
Exchange Server Migration

User Manual

User Manual

  • Exchange Migration Overview
  • Initial Setup
  • System Requirements
  • Installation
    • Installation process
    • Reinstall or Upgrade
    • How to uninstall
    • Migration speed
  • FAQ
    • General
    • Migration Free Trial / Demo
    • Migration License
    • Before Migration
    • Migration - Steps
    • After Migration
  • Videos
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to IMAP
    • Exchange to PST
    • Public Folder to Office 365
    • Archive Mailbox to Office 365
    • Public Folder to Exchange
    • Archive Mailbox to Exchange
  • Screenshots
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
  • How it works?
    • Exchange to Exchange
    • Exchange to Office 365
    • Exchange to PST
    • Exchange to IMAP
    • Exchange Public Folder to Office 365
    • Exchange Public Folder to Exchange
    • Exchange 2010 to 2016 Public folder
    • Exchange 2013 Public folder to Office 365
    • Exchange 2016 Public folder to Office 365
    • Exchange Public Folder to Shared Mailbox
    • Archive Mailbox to Office 365
    • Archive Mailbox to Exchange
    • Hosted Exchange Migration
    • Hosted Exchange to Live Exchange Migration
    • Hosted Exchange to Office 365 Migration
    • Live Exchange to Hosted Exchange Migration
    • Hosted Exchange Public Folder to Office 365 Migration
    • Cross-forest migration from Exchange 2013 to Exchange 2019/2016
    • Hybrid Migration
    • Public folder Migration in Hybrid Environment
    • Migrate GAL and all address list
    • Disable msExchMailboxGuid
    • Exchange to Gmail Migration
    • Multiple PST files to Exchange server
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect to Multiple users using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Connect to multiple users using CSV file
    • Connect to Individual user for migration
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Knowledge Base
    • Exchange to Exchange Migration
    • Exchange to Office 365 Migration
    • Migrate Legacy Exchange to Latest Exchange
    • Cross-forest and cross-domain migration
    • Public folder, Shared mailbox migration
    • Archive mailbox migration
    • Hosted Exchange Migration
    • Incremental migration
    • Cutover, staged and hybrid migration
    • Migrate SBS 2003, 2008, 2011 to a Modern Exchange Environment
    • Export Exchange Mailbox to PST
    • Secure Exchange Migration
    • Selective Mailbox / Folder Migration
    • Automatic Mailbox Mapping
    • Assign Public Folder to one target destination
    • Multiple PST Restore
    • No Impact on users - Zero downtime
    • Migrate Email Rules, Forwarding and Junk Email Configuration
    • Exchange migration speed and throttling management
    • Support for all the languages
    • Advanced settings and options
    • GAL and all address lists Migration
    • Exchange migration reports
    • Best Exchange Migration software
    • Exchange migration checklist
    • Exchange migration manager
    • Feature rich Exchange migration software
    • Exchange to Office 365 migration planning
    • Exchange server migration tips
    • Export Exchange server users to CSV
  • Understanding the Application
    • Program's Component
    • Migration
    • Incremental Migration
    • Exchange Throttling Policy
  • Migration Types
    • Cutover Migration
    • Staged Migration
    • Hybrid Migration
  • Map the Mailboxes
  • Migration Walkthrough
    • From Exchange 2003
    • From Exchange 2007
    • From Exchange 2010 to Exchange 2019
    • From Exchange 2010 to Exchange 2016
    • From Exchange 2010 to Office 365
    • From Exchange 2013 to Exchange 2019
    • From Exchange 2013 to Exchange 2016
    • From Exchange 2013 to Office 365
    • From Exchange 2016 to Exchange 2019
    • From Exchange 2016 to Office 365
    • From Exchange 2019 to Office 365
    • From Office 365
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults
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  3. Exchange to Hosted Exchange migration | EdbMails
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Migrate Exchange to Hosted Exchange server

Migrating from an on-premises Microsoft Exchange server to a Hosted Exchange server offers organizations a chance to enhance their email infrastructure significantly. Hosted Exchange solutions from reputable providers like Microsoft 365, Rackspace, and Intermedia deliver improved performance, enhanced collaboration, and robust security features. However, transitioning to a hosted environment requires meticulous planning and execution to ensure a seamless migration experience.

Choosing the right migration tool is crucial for this process, and EdbMails Exchange migration software emerges as a comprehensive solution for efficiently transferring mailbox data. Designed to handle substantial data volumes with ease, EdbMails ensures that all critical business communications—emails, contacts, calendars, and tasks—are securely migrated to the new environment without compromising performance.

EdbMails is engineered for speed, utilizing advanced algorithms that optimize data transfer rates while maintaining the integrity of the information being moved. This ensures minimal impact on network bandwidth, allowing organizations to continue their operations uninterrupted during the migration process. The software's capability to manage concurrent mailbox migrations simultaneously further enhances performance, enabling larger organizations to migrate numerous mailboxes in parallel without slowing down the transfer process.

Moreover, EdbMails features a user-friendly interface that simplifies the migration process for both technical and non-technical users. The intuitive dashboard provides real-time monitoring, allowing administrators to track progress and make informed decisions based on the statistics provided. This visibility not only helps in identifying potential bottlenecks but also ensures that the migration stays on track.

Live Exchange to Hosted Exchange migration

Another significant advantage of EdbMails is its commitment to data integrity. The software employs robust verification techniques throughout the migration process, ensuring that no data is lost or corrupted. This focus on maintaining data quality is essential for businesses that rely on accurate and complete information to drive their operations.

With support for various Exchange versions, including Exchange 2010, 2013, 2016, and 2019, EdbMails offers organizations the flexibility to migrate from diverse legacy systems to a Hosted Exchange environment efficiently. By leveraging EdbMails Exchange migration software, businesses can experience enhanced performance and reliability in their email communications, ensuring a smooth transition to the Hosted Exchange environments.

  1. Exchange to Hosted Exchange migration : pre-requisites

    1. Network configuration : Ensure that your network settings allow for secure communication between the on-premises Exchange server and the Hosted Exchange environment. This includes verifying firewall settings and configuring necessary ports.
    2. DNS settings : Update DNS records to facilitate proper name resolution and mail flow during and after the migration. This includes configuring MX records and ensuring Autodiscover is set up correctly.
    3. User accounts : Prepare user accounts in the Hosted Exchange environment. Ensure that all users who will be migrated have corresponding accounts created and properly licensed.
    4. Set impersonation rights : If you are using a Global Admin account to connect to the source and target servers, ensure that impersonation rights are set.
    5. Mailbox size and quotas : Review mailbox sizes and confirm that the Hosted Exchange environment meets the storage requirements for all mailboxes being migrated.
    6. Compatibility check : Verify that the versions of Exchange in use are compatible for migration. Ensure that all necessary service packs and updates are applied to the on-premises Exchange server.
    7. Testing environment : If possible, set up a testing environment to validate the migration process before executing it in the production environment.
  2. Steps to migrate Exchange server to Hosted Exchange server

    • Step 1: Download and Install the EdbMails application

      • Download and install EdbMails on your computer running on Windows OS that has connectivity to your source Exchange server.

          Essential system requirements Exchange to Hosted Exchange migration.

      • Launch the EdbMails application and click 'Login' with the necessary details or 'Start Your Free Trial'.

        Login to EdbMails application

      • Select the migration option ‘Live Exchange migration’.

        Select ‘Live Exchange Migration’ option

    • Step 2: Connect to source Exchange server

      • In the 'Connect to Exchange Server (Source)' window, choose the necessary connection options. If you are connecting to the source Exchange server using a global admin account, be sure to set the impersonation rights

        Connect to source Exchange server

      • Enter your source Exchange server details and click the ‘Login’ button

        Login to source Exchange server

      • Once you’ve logged into your source Exchange server, choose the option to load the mailboxes. EdbMails will automatically fetch your Exchange server mailboxes. If you prefer, you can also load mailboxes using a CSV file.

        Choose mailbox loading option

    • Step 3: Select Exchange server mailboxes

      • In the main migration window, select the Exchange mailboxes you want to migrate in the left tree pane.
      • Next, click ‘Migrate to Live Exchange’.

        Select Exchange server mailboxes

    • Step 4: Connect to target Hosted Exchange server

      • Choose the required connection options

        Connect to target Hosted Exchange server

      • Choose the appropriate option

        Multiple user migration using ‘Full Access’ permission

      • Choose one of the following options: either ‘Connect Using Autodiscover Email’ by entering your email address or password for your Hosted Exchange server with Autodiscover enabled, or select ‘Default Connection’ using your domain name or IP address.

        Default Connection

      • Provide the details for the target Hosted Exchange server and then click the ‘Login’ button.

        Connect to target Hosted Exchange server

      • Choose the desired option to load your mailboxes. EdbMails will automatically retrieve the mailboxes from your target server. Alternatively, you can also upload mailboxes using a CSV file.

        Choose load mailboxes option

    • Step 5: Exchange to Hosted Exchange server mailbox mapping

      • Choose the appropriate option for mapping your mailboxes.

        Select mailbox mapping option

      • EdbMails facilitates automatic mapping of mailboxes between the source Exchange and target Hosted Exchange servers. This functionality is particularly beneficial for migrations involving a large number of mailboxes, as it reduces manual effort and enhances the overall efficiency of the migration process.

        Exchange to Hosted Exchange server mailbox mapping

      • Click the ‘Folder and Item Filter’ button to configure your migration settings. For example, you can apply a date filter to migrate data only within a specified date range. Furthermore, you have the option to exclude both standard and custom folders from the migration process.

        Include exclude Hosted Exchange mailboxes

    • Step 6: Start Exchange to Hosted Exchange migration

      • After completing the mailbox mapping, provide a job name and initiate the migration process. You can click the 'View Log' button to check the migration report and view the number of migrated items with all mailboxes, folders details. Also, it is recommended to login to your target Hosted Exchange server.

        Exchange to Hosted Exchange migration progress

  3. Exchange to Hosted Exchange: post-migration tasks

    1. Verify migration : Confirm that all emails, contacts, calendars, and tasks have been successfully transferred.
    2. Test mail flow : Send and receive test emails to ensure proper mail flow.
    3. User account configuration : Ensure all user accounts are correctly set up in the new environment.
    4. Update MX records : Modify MX records to direct emails to the new server.
    5. Email client setup : Assist users in configuring their email clients with the new server settings.
    6. Mobile device testing : Test connectivity for mobile devices using ActiveSync.
    7. Collect user feedback : Gather feedback from users regarding their experience post-migration.
    8. Decommission Exchange servers : Shut down Exchange servers after confirming successful migration and user satisfaction.
  4. Exchange to Hosted Exchange migration troubleshooting

      Review the Exchange migration troubleshooting guide for solutions to typical migration errors. For additional information regarding EdbMails Exchange migration, visit the frequently asked questions section.

Benefits of EdbMails for Exchange to Hosted Exchange migration

  1. Incremental migration : EdbMails features incremental migration, that is, it transfers only the newly added or modified items during the subsequent migration operations, significantly reducing the risk of duplicating existing data. It simplifies the migration process by focusing on relevant changes during Exchange to Hosted Exchange migration.
  2. Advanced filter options : Users can filter specific mailbox items and folders to include or exclude during migration, providing greater control over the data transfer. This level of precision ensures that only essential information is migrated, optimizing storage space.
  3. Automatic mailbox mapping : EdbMails automatically identifies and maps corresponding mailboxes between the source and target servers. This eliminates manual effort and saves overall migration preparation time.
  4. Direct migration support : The software supports direct migrations from any version of Exchange server from 2007 to 2019, ensuring compatibility without requiring a coexistence setup.
  5. Migration reports : EdbMails automatically generates detailed migration reports that provide insights into the number of items transferred, any errors encountered, and overall migration progress.
  6. Universal compatibility : EdbMails is designed to operate seamlessly across all Windows operating systems, ensuring consistent performance and reliability regardless of the environment.
  7. 24/7 Technical support : Users have access to 24/7 free technical support, providing assistance for any issues or queries that may arise during the migration process.

Additional resources:

  • EdbMails Exchange migration software
  • Exchange to Exchange migration
  • Exchange to Office 365 migration
  • Hosted Exchange to Hosted Exchange migration
  • Hosted Exchange to Exchange migration
  • Hosted Exchange to Office 365 migration
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