How to migrate to Microsoft 365 using EdbMails?

EdbMails provides a straightforward method for Microsoft 365 migration. The process involves five simple steps: Download and install the EdbMails software. Connect to your source server using a Global Admin account. Select the specific mailboxes and folders you wish to migrate. Connect to the target Microsoft 365 server and map the mailboxes. Start the migration. For a step-by-step walkthrough, see our detailed Office 365 migration guide .

What are the reasons for migrating to Office 365?

Organizations migrate to Microsoft 365 for several key benefits: Cost Savings: Eliminates the need for on-premise hardware and maintenance. Scalability: Easily scale services up or down based on business needs. Accessibility: Users can access emails, documents, and apps from anywhere. Collaboration: Tools like Teams, SharePoint, and OneDrive enhance teamwork. Security: Built-in features like threat protection and data loss prevention. Maintenance: Microsoft handles all updates and patches, freeing up IT resources. Compliance: Helps meet regulatory requirements like HIPAA and GDPR.

What are the types of Microsoft 365 migration supported by EdbMails?

EdbMails supports several Microsoft 365 migration types. You can perform a cutover migration to move all mailboxes at once, a staged migration to move mailboxes in batches, or a hybrid migration to integrate on-premise Exchange with Office 365. We also support IMAP migration from platforms like Gmail.

Do you have Office 365 Migration checklists?

Yes, we provide a comprehensive Office 365 migration checklist to guide you through the entire process. It covers pre-migration planning, execution steps, and post-migration tasks to ensure a smooth transition. You can view the full Office 365 migration checklist here .

What are the best practices for Office 365 email migration?

For a successful migration, we recommend planning thoroughly, preparing the source and target environments, communicating with users, and performing a pilot migration first. For a detailed list, please see our guide on Office 365 migration best practices .

What are the migration challenges with Microsoft 365?

Common challenges include potential data loss, extended downtime, user disruption, and complexities with large mailboxes or public folders. Using a dedicated migration tool can help mitigate these risks. Learn more about the common challenges of Office 365 migration .

Can I use EdbMails to migrate Microsoft 365 to On-Premise Exchange server?

Yes, EdbMails supports migration from Office 365 to on-premise Exchange servers, including Exchange 2019, 2016, 2013, and 2010. You can find the steps to migrate from Office 365 to an on-premise Exchange server in our guide.

What are the steps to migrate Office 365 Public folder with EdbMails?

Migrating Public folders with EdbMails is a script-free process: Start EdbMails and select the Office 365 migration option. Choose 'Connect to Public folder' as the migration source. Connect to the source Office 365 server and select the Public folders. Connect to the target Office 365 server and start the migration. For more details, see our guide on Public folder migration to Office 365 .

Does EdbMails support migrating Shared mailboxes to Office 365?

Yes, EdbMails fully supports migrating shared mailboxes to Office 365 . The software automatically maps shared mailboxes and migrates all content, including emails, contacts, and calendars, with full integrity.

Can I migrate a Microsoft 365 Public folder to Shared mailbox with EdbMails?

Yes, EdbMails allows you to directly migrate an Office 365 public folder to a shared mailbox .

How to migrate a large Archive mailbox to Office 365 with EdbMails?

To migrate a large archive mailbox , first enable In-Place Archive in your target Office 365 tenant . Then, use EdbMails to connect to the source and target servers, select the archive mailbox, and start the migration. EdbMails handles large mailboxes efficiently, ensuring no data loss.

Which license do I need to buy to migrate Office 365 Mailboxes?

You will need an Office 365 Migration license to migrate mailboxes from an Office 365 source. Each mailbox you migrate will consume one license.

Can I migrate only new emails using EdbMails without duplicates on the target server?

Yes. After the initial full migration, EdbMails uses incremental migration for subsequent runs. This feature ensures that only new or modified items are migrated, preventing any duplicates on the target server.

Is there a Free Trial version available to test Microsoft 365 migration features in EdbMails?

Yes, we offer a Free Trial version that allows you to test all migration features. The trial lets you migrate up to 30 items from each folder per mailbox, so you can verify the process before purchasing. You can download the Free Trial here .

Is it possible to migrate specific data from source Office 365 to target Office 365?

Yes, EdbMails provides advanced filtering options. You can include or exclude items based on criteria like date range, sender/recipient address, subject, and attachment name. This allows for highly selective and customized migrations. Learn more about applying filters for Office 365 migration .

How does the licensing work?

EdbMails uses a per-mailbox licensing model. One license is required for each source mailbox you migrate. Once purchased, you can use these licenses across multiple migration jobs until they are all utilized. You can check your license status within the software. For more details, see our FAQ on licensing .

How many licenses should I purchase for Public folder migration?

Migrating public folders from a single domain requires a 20-mailbox license pack. This allows you to migrate an unlimited number of public folders from that source domain.

Do I need to pay for Shared mailbox migration?

Yes, migrating a shared mailbox requires a license, just like a standard user mailbox.

Is there any size limitation for Microsoft 365 mailbox migration?

EdbMails does not impose any size limitations for migration. However, your migration will be subject to the size restrictions and throttling policies of the target Microsoft 365 environment. You can read more in our Knowledge Base article .

Does EdbMails automatically create mailboxes on the target Office 365 server?

Yes, EdbMails has a feature to automatically create mailboxes and assign licenses on the target Office 365 server, which simplifies the setup process.

Can I map one source folder to the desired folder on the target server?

Yes, EdbMails includes a folder mapping option that allows you to manually map a source folder to any specific folder on the target server.

How much time does it usually require to migrate Office 365 mailboxes?

Migration time depends on several factors, including the number and size of mailboxes, network bandwidth, and Microsoft's server throttling. You can find more information on estimating Office 365 migration duration here .

Does the software support all languages during migration?

Yes, EdbMails is designed to handle non-English character sets and supports all languages during migration, ensuring that content is migrated with full fidelity.

Can I access the source and target mailbox during migration?

Yes, EdbMails performs the migration in the background without locking the mailboxes. This allows users to continue accessing their source and target mailboxes with zero downtime during the process .

Can EdbMails remove deleted source items from the target Office 365 folders?

Yes. EdbMails has an option to 'Remove deleted source items from target folders'. When you enable this and run a subsequent migration, it will synchronize the target by removing any items that were deleted from the source since the last migration. See our mailbox migration options for more details.

Can I migrate emails from Microsoft 365 to IMAP server using EdbMails?

Yes, EdbMails supports migrating Office 365 mailboxes to any IMAP-enabled server, such as Gmail, Zoho, or cPanel. You can find the steps to migrate from Office 365 to IMAP here .

Does EdbMails support Office 365 to Hosted Exchange migration?

Yes, EdbMails can migrate from Office 365 to a Hosted Exchange server environment, such as those provided by GoDaddy or Rackspace.

Do I need a separate license for Primary mailbox and Archive mailbox migration?

No, you do not need a separate license. As long as the primary mailbox and its corresponding archive mailbox share the same User Principal Name (UPN), a single license will cover the migration of both.

Does EdbMails handle mailbox mapping between source and target Microsoft 365 servers automatically?

Yes, EdbMails provides an automatic mailbox mapping feature. It matches mailboxes between the source and target tenants based on their email addresses, which saves significant time and reduces errors in large-scale migrations.

Does the software generate duplicates when running consecutive Microsoft 365 migrations?

No. EdbMails uses an incremental migration process. After the first migration, any subsequent migrations to the same target will only copy new or changed items, preventing duplicate data from being created.

How can I speed up my Office 365 mailbox migration in EdbMails ?

You can enhance the speed of your migration by increasing the default concurrent mailbox migration count to 20. Additionally, installing EdbMails on multiple computers and migrating different mailboxes simultaneously can further expedite the process.

Can I migrate specific mailboxes using EdbMails?

Yes, EdbMails allows you to migrate specific mailboxes, giving you precise control over your Office 365 migration Settings . You can select the mailboxes you want to migrate and apply filters as needed. Whether it's migrating particular user accounts or excluding standard folders, EdbMails provides you with detailed control over the process.

How many mailboxes does EdbMails support to migrate concurrently?

EdbMails supports concurrent migration of up to 10 mailboxes by default. This number can be increased to a maximum of 20 mailboxes, which significantly speeds up the migration process. By enabling concurrent migrations, EdbMails not only enhances the speed but also improves overall performance during the migration. Click here to know how to increase the default concurrent mailbox count.

Does EdbMails support Automatic mailbox mapping between the source and the target servers?

Yes, EdbMails facilitates Automatic Mailbox Mapping between the source and target servers. This feature streamlines the matching of source and target mailboxes during migration, without the need for manual intervention and enhancing the migration process.

Will I experience any interruption to my email during a Microsoft 365 migration?

No. You won't experience any email interruptions when using EdbMails for Microsoft 365 migration. The software guarantees zero downtime. You can have access to your source mailboxes throughout the migration process. Once all the data has been successfully migrated, you can start working within the target tenant.

Can I check the status of my Office 365 mailbox migration?

Yes, EdbMails offers real-time progress tracking for mailbox migrations. You can easily monitor the status and progress of each mailbox being migrated, ensuring transparency and control throughout the process. The comprehensive log report provides all the necessary details, including mailbox and folder mapping details, as well as the total number of items migrated from each folder, giving you a complete overview of the migration status.

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Office 365 Migration Features

EdbMails Office 365 Migration

Effortlessly migrate mailboxes, public folders and archive mailboxes from Office 365

Office 365 to Exchange Office 365 to PST Public Folder to Office 365 Archive Mailbox to Office 365 Office 365 to IMAP Tenant to Tenant Migration

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Concurrent mailbox migration

Office 365 mailbox migration is rarely a simple task, especially when you're moving hundreds or thousands of user accounts within a tight timeframe. Traditional sequential migration methods are time-consuming and often fail to meet critical deadlines for enterprise-scale transitions. That’s where concurrent mailbox migration becomes essential. It allows multiple mailboxes to be migrated in parallel without waiting for one to finish before the next begins.

EdbMails is purpose-built for these high-demand scenarios. Its concurrent migration engine runs multiple threads in parallel, improving speed while keeping throttling to a minimum. Intelligent automation takes care of mailbox mapping, session control, and retry handling all without manual setup. You also get a clean, user-friendly interface that gives you full visibility and control throughout the process.

Security is built into every step. EdbMails uses OAuth 2.0 authentication and TLS encryption to ensure your data is protected during the entire transfer. The result? Fast, secure, and stress-free Office 365 migrations that maintain performance, stability, and data integrity from start to finish.

To delve deeper into EdbMails' streamlined approach to Office 365 migration, continue reading this article.

Why Concurrent migration is crucial for modern organizations

Faster mailbox transfers: Concurrent migration moves multiple mailboxes at once, making it much faster than migrating them one by one.
Avoids Office 365 throttling delays: Microsoft limits how many connections you can make at once. Concurrent tools like EdbMails manage these limits smartly and spread the work across many threads to avoid delays.
Reduces overall migration time: Running mailboxes in parallel shortens the total time needed to complete large-scale migrations.
Automatic error handling: The tool automatically retries failed or interrupted mailbox connections, saving time and manual effort.
Helps with Hybrid setup moves: It enables faster mailbox transfers between on-premises Exchange and Office 365 in hybrid environments.
Keeps mailbox data in sync: Simultaneous migration keeps mailbox data consistent and avoids issues like missing or delayed emails.

Why Choose EdbMails for Office 365 Mailbox Migration?

Concurrent Mailbox Migration for Enhanced Performance
EdbMails supports concurrent mailbox migrations to enhance the migration efficiency. This feature accelerates migration speed by enabling the simultaneous migration of multiple mailboxes. By default, up to 10 mailboxes get migrated concurrently, and you can set it to a maximum of 20 mailboxes to further improve the performance and the speed.
Automatic throttling management to optimize migration efficiency
An automatic Office 365 throttling management feature ensures migration consistency by allowing you to migrate all your content in a single task and enabling a successful migration during your Office 365 server's peak hours. EdbMails simplifies the migration process while working within the constraints imposed by Microsoft's throttling mechanisms.
Achieve Zero Downtime with data integrity
EdbMails ensures a seamless and zero downtime migration experience for your mailbox migration. With our advanced migration technology, both the source and target servers remain unaffected, and your email communication remains intact throughout the entire migration process. This means that your team can continue to send and receive emails without any disruptions, ensuring uninterrupted business operations. EdbMails takes great care to minimize any potential downtime, providing a smooth and efficient transition of your mailboxes to your new server.
Highly secure mailbox migration with OAuth 2.0
EdbMails uses secure Microsoft APIs for migration, following Microsoft's guided flow. Your Office 365 credentials are not stored and safeguarded by OAuth 2.0 and TLS encryption during authentication. It uses modern authentication, which is based on MSAL (Microsoft Authentication Library and Microsoft Graph) and OAuth 2.0, which is known to be a secure authentication method to access your Microsoft Office 365 account.
User-friendly interface with automatic mailbox mapping functionality
The software offers a user-friendly interface that makes Office 365 migration simple and ease of use. You can easily perform single or multiple mailbox migrations with just a few clicks. The application is integrated with a modern authentication and automatic mailbox mapping feature that further simplifies the process of mailbox access and mapping between the source and target servers.
Comprehensive support for full and incremental migrations
EdbMails offers robust and comprehensive support for both full and incremental migrations, effectively addressing diverse data transition needs. During the initial migration, it ensures a complete transfer of data from the selected mailbox, while subsequent migrations to the same destination use an incremental approach. This means that only newly added items, not previously migrated, are considered based on a comparison with prior migration data. This approach effectively prevents duplication of items, conserves bandwidth, and enhances the overall migration performance.
Personalize your migration destination folder choice
EdbMails allows you to manually map source mailbox folders with the designated target mailbox folders during migration operation. This feature offers you to migrate the data to the preferred folders in the target mailbox. By defining these manual mappings, you can ensure migration of your mailbox data to a folder of your choice.
Other Office 365 migration scenarios
EdbMails effectively manages various migration scenarios within Office 365, including Tenant to Tenant migration, Office 365 to on-premises Exchange migration, IMAP server migrations, Public folder migrations, and PST file imports. This range of supported migration tasks provides organizations with flexibility when migrating within the Office 365 environment.

Step-by-step guide to perform concurrent mailbox migration to Office 365

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