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User’s Manual
Duplicate Remover -
Office 365, Exchange & IMAP

User Manual

User Manual

  • How it works?
    • Steps to remove duplicates from Office 365
    • Steps to remove duplicates from Exchange
    • Steps to remove duplicates from IMAP
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    • Remove duplicates from IMAP
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  1. Home
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  3. How to remove duplicate emails in Exchange server?
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Remove duplicates in Exchange server

Duplicate emails in Exchange Server can lead to mailbox clutter, reduced storage availability, and slower performance. These unwanted messages typically result from synchronization glitches, faulty mail flow rules or repeated data imports, making regular cleanup an important task for maintaining a healthy Exchange environment.

EdbMails offers dedicated Exchange Duplicate Remover software to eliminate these duplicates. By analyzing email properties such as subject, sender, date, and message ID, it accurately detects redundant items while preserving your original mailbox data.

Remove duplicates from Exchange

In this guide, we’ll walk you through the step-by-step process of removing duplicate emails from Exchange using EdbMails. Whether you're managing a few users or handling a large enterprise setup, this tool simplifies mailbox management and ensures your Exchange Server remains efficient and well-organized.

  1. Steps to remove duplicates in Exchange server

    Step 1: Download and Install the EdbMails application

    • Download and install the EdbMails application on your computer running on Windows OS.

      EdbMails Software

    • Log in with your registered email address and password, or click on 'Start Your Free Trial'.

      Login to EdbMails application

    Step 2: Select Duplicate Remover product

    • Select the ‘Remove Duplicates from O365. Exchange. IMAP’ option

      Select Remove Duplicates Option

    • Select the ‘Remove duplicates from Exchange server mailboxes’ option

      Select Remove Duplicates from Exchange

    • You can keep the default job name or click on the 'New Job' button to give a new job name.

      Job Name for Remove Duplicates from Exchange

    • Select your preferred settings, then click ‘Next’ to proceed with the process.

      Select the required criteria

    Step 3: Connect to source Exchange server

    • To connect to your source Exchange server, click the ‘Add New Connection’ button. If a connection already exists, select it from the list and click ‘Connect to Existing’ to continue.

      Click the add new connection

    • Choose the required connection methods and click 'Next'.

      Select the connection option

    • Enter the source Exchange server details and click the ‘Login’ button

      Select the connection option

    • Select one of the methods to load the mailboxes

      Select the option to load the mailboxes

    • Choose the mailbox you want to migrate, then click ‘Next’

      Select the mailbox

    Step 4: Verify source mailboxes

    • Check the selected mailboxes and make sure the ‘Action’ is set to ‘Remove Duplicate’

      Remove duplicates from Exchange mapping

    • Click the ‘Start’ button to begin the duplicate removal process.

      Remove duplicates from Exchange migration

    • That’s all! You can monitor the progress of the operation as shown below

      Remove duplicates progress

    • Once the deduplication process is complete, a confirmation message will be displayed.
    • Click 'View Log' to view the deduplication operation report.

Benefits of using EdbMails to remove duplicates from Exchange server

  1. Delete duplicates by using three modes; Soft Delete, Hard Delete and move the items to Deleted Folders.
  2. Identify and remove duplicates using email items Unique ID and body data.
  3. Customize duplicate removal by folder, including general matching criteria.
  4. Seamlessly remove duplicates from Exchange 2007, 2010, 2013, 2016, and 2019.
  5. Remove duplicates from essential folders such as Inbox, Sent, and Drafts while excluding Junk and Custom folders.
  6. Choose whether to keep older or newer items based on the time and date of receipt.
  7. Receive a comprehensive text-based report that provides insights into which items were removed and why.

Additional resources:

  • EdbMails Exchange Duplicate Remover
  • Steps to remove duplicates in Office 365
  • Steps to remove duplicates in IMAP
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IntroductionSteps to remove duplicatesEdbMails Benefits

Duplicate Remover

100 Mailboxes $299 Only

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