EdbMails EDB Recovery and Migration software
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    Exchange EDB / Email Recovery Tools
    • EDB Recovery and MigrationRecover EDB to PST, EDB to Office 365 and Exchange NO Duplicate Migration
    • OST Recovery and MigrationRecover OST to PST, OST to Office 365 and Exchange Migration
    • PST Recovery and MigrationRecover Outlook PST, PST to Office 365 and Exchange Migration
    • MBOX Export and MigrationExport MBOX to PST, MBOX to Office 365 and Exchange Migration
    • NSF Export and MigrationExport NSF to PST, NSF to Office 365 and Exchange Migration
    Exchange and Office 365 Migration
    • Exchange Server MigrationMigrate Exchange 2007, 2010, 2013, 2016, 2019 to Office 365 tenants. Also, migrate between Exchange servers and PST
    • Office 365 MigrationMigrate Source Office 365 tenants to Destination Office 365 tenants. Also, migrate to Exchange Server and PST
    • IMAP Email Backup & MigrationMigrate all IMAP email servers (Gmail, Zimbra, Zoho, Yahoo etc.), Office 365, Exchange and Backup to Outlook PST
    • SharePoint Online MigrationMigrate documents, files and folders from SharePoint sites
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    • Microsoft Teams MigrationMigrate Teams, documents, files and folders etc.
    Exchange and Office 365 Backup
    • Office 365 BackupIncremental, Granular, Encrypted and Compressed Office 365 Mailboxes Backup
    • Exchange Server BackupIncremental, Granular, Encrypted and Compressed Exchange Mailboxes Backup
    • SharePoint, OneDrive & Teams BackupBackup Online site collections, Team sites, Office 365 groups, all documents etc.
    • Duplicate Remover - Office 365 & Exchange Remove duplicate emails, calendars, contacts, journal etc. from Office 365 and Exchange
    • GAL and All Address Lists migrationDirectly migrate Exchange and Office 365 Global address list and Address Lists items
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    3. Step by step guide to remove duplicates in Exchange server

    Exchange server duplicates remover guide

    Steps to remove duplicates in Exchange server

User Manual

  • How it works?
    • Steps to remove duplicates from Office 365
    • Steps to remove duplicates from Exchange

How to Remove duplicates in Exchange server?

EdbMails Exchange server duplicate remover completely removes the duplicate items in On-Premises Exchange server. Regardless of the Exchange versions, the software automatically removes Emails, calendars, contacts, journals, notes, distribution lists etc. The tool supports removing duplicates from Primary mailboxes, public folders, Archive mailboxes and shared mailboxes. The following Exchange server remove duplicates guide gives you the full operation details.

  1. Step 1: Download and Install the EdbMails application
    1. Download and install EdbMails on your computer.

      Download and Install the EdbMails application

    2. Double click the EdbMails setup (EdbMailsSetup.exe) to install the application.
    3. Follow the wizard to proceed with the installation.
  2. Step 2: 'Login' or 'Start Your Free Trial' to access the application

    Click the 'Login' or 'Start Your Free Trial' button.

    Click Login button

  3. Step 3: Select 'Remove Duplicates' option

    Select 'Remove Duplicates from Office 365 and Exchange Mailbox' option and continue.

    Select 'Remove Duplicates' option

  4. Step 4: Connect to Exchange Server

    Select the server type as 'Duplicate Remover - Exchange server' and click 'Continue'

    Connect to Exchange Server

     Click here for the detailed steps on Exchange server login using EdbMails

    On successful login, you will be displayed with the list of mailboxes.

    Load Mailboxes from CSV

    After successful login, if the automatic mailbox listing has failed to retrieve all the mailboxes' names then you can load all the mailboxes' names using the .csv file. However, if the listing is successful then you can ignore this step and continue to the next step.

     Click here for the detailed steps on listing mailboxes using '.CSV' file

    Click the 'Continue' button.

    Click continue after loading CSV file

  5. Step 5: Remove Duplicates from Exchange Mailboxes

    Select the required mailboxes and folders. Choose the required search criteria and click 'Remove Duplicates'.

    Click on Remove Duplicates

    Click 'Continue' to proceed

    Set the action to Remove Duplicate

    Give a name for the job and click 'Continue'

    Give a name for the job

    That's it! During the operation, you can view the progress as shown below.

    Remove-duplicates-progress

    An Appropriate message will be displayed on completion of the operation.

    Click 'View Log' to view the 'Remove duplicates' operation log.


Advantages of EdbMails Duplicate email remover for Exchange

EdbMails helps you remove duplicate emails and mailbox items from Microsoft Exchange server in a few clicks. By removing the duplicate emails, you can free up and reclaim storage space on Exchange. You might also want to remove duplicate items that were created due to Outlook errors and similar such issues. EdbMails can remove duplicates from all such scenarios and provides you additional filter options to customize the removal.

  1. Delete duplicates by using three modes; Soft Delete, Hard Delete and move the items to Deleted Folders.
  2. Remove duplicates based on email items Unique Id Key and body data.
  3. Folder wise general matching criteria for duplicate removal.
  4. Remove duplicates from Exchange 2007, 2010, 2013, 2016 and 2019.
  5. Include standard folders such as Inbox, Sent, Drafts and exclude Junk and Custom folders for removal.
  6. Retain the old or new mailbox items based on the time and date of receipt.
  7. Text-based log report that gives you detailed information of the items removed.
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Step 2. Click the 'Start Your Free Trial' button

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