Earthlink email to Office 365 migration
Migrating from EarthLink to Office 365 offers a significant opportunity for users to unlock a more powerful and versatile email experience. EarthLink has long been a trusted provider for basic email services, but with the rapid evolution of digital communication, many users are seeking a platform that offers enhanced functionality, security, and scalability. Office 365, now Microsoft 365, stands as one of the leading solutions for businesses and individuals who require more than just email, offering a comprehensive suite of integrated tools that streamline communication, improve collaboration, and ensure data security.
Office 365 not only provides superior mailbox storage, with 50 GB of space that can be expanded to 100 GB, but it also offers a range of advanced features that EarthLink lacks. With Office 365, your email data is securely stored in the cloud, reducing the risk of losing important information due to device failure or accidents. In addition, Microsoft’s top-tier security features, including advanced threat protection, multi-factor authentication, and data loss prevention, ensure your communications remain safe from cyber threats.
To streamline this migration from EarthLink to Office 365, EdbMails IMAP migration software offers a robust and efficient solution that makes the process seamless. With EdbMails, you can transfer all your EarthLink email data, including metadata, attachments, and folder structure, to your Office 365 account with ease. EdbMails supports concurrent migration, allowing multiple mailboxes to be transferred simultaneously, which significantly reduces time and effort. The advanced filtering options enable you to select specific emails based on emails received after and before dates, sender address, recipient address, email subject, attachments etc, making migration more tailored. For bulk transfers, EdbMails offers batch migration support, ideal for businesses migrating large amounts of data efficiently. Additionally, a free personalized demo is available, allowing you to explore the tool’s capabilities before purchasing the license.
User Query
I’ve been using EarthLink for years, but it no longer meets my needs. I want to migrate to Office 365 for better features and security, but I’m concerned about losing important email data. Can you recommend a professional tool to migrate EarthLink emails, attachments, and folder structure to Office 365? – John, New York
EarthLink email to Office 365 migration plan
Planning is one of the most important steps before you begin the EarthLink email to Office 365 migration. Here is a checklist of points to consider before you migrate.
- Determine the size of the data and the number of mailboxes you want to migrate.
- Make a list of all the data and permissions from EarthLink email that you want to transfer.
- Create appropriate user mailboxes on Office 365 and assign licenses to them.
- Ensure you have enough network capacity and bandwidth to migrate.
- Communicate the migration plan and flow to your end users.
EarthLink email to Microsoft 365: Pre-migration activities
- Have the users email address, passwords, IMAP hostname and port number.
- Find the IMAP server name of your EarthLink email server. You can find this information from your server’s dashboard settings or by connecting your email system to Outlook.
- Before you migrate EarthLink email to Office 365, ensure that you create mailboxes for your users in your organization and assign suitable licenses to them.
- If you have a custom email domain from your hosting provider to which you want to migrate and receive emails, you must add and verify the domain on Office 365.
Steps to add a custom domain to Office 365 and Steps to add DNS records to connect your domain. - Configure Office 365 to send and receive large messages.
Follow the steps to increase the message size on Office 365 to 150MB and see tips to optimize IMAP migration to Exchange online.
Steps to migrate emails from EarthLink to Office 365 using EdbMails
Step 1: Download and install EdbMails IMAP migration software
- Download EdbMails and install the application on any computer running on Windows OS that is connected to the source and target environment.
- Launch the application and click ‘Login’ or ‘Start Your Free Trial’
See a detailed list of EdbMails system requirements for IMAP migration.
- Choose the 'IMAP Migration' Method
Step 2: Connect to source EarthLink email server
- If you want to migrate a single user, enter the Host Name, Port Number (993 for SSL), and account credentials to connect to the EarthLink email server as shown.
- If you want to migrate multiple mailboxes, select 'Multiple (bulk) Users/Accounts Migration'. Download the sample CSV file and add the required details such as mailbox name, password, hostname, and port. Load the CSV file into EdbMails and verify the list of mailboxes to continue.
Steps to connect to single and multiple users in EdbMails IMAP migration
- If you want to migrate a single user, enter the Host Name, Port Number (993 for SSL), and account credentials to connect to the EarthLink email server as shown.
Step 3: Select source EarthLink server mailboxes
- Select the mailboxes and folders from the left panel to migrate to Office 365
- Click 'IMAP to Office 365' to set up the connection with the target server
See tips to optimize IMAP migration to Exchange online
Step 4: Connect to target Office 365 server
- Select the preferred method for secure OAuth-based modern authentication. The default option, ‘Auto Registration,’ requires Global admin access. Alternatively, in the Manual Registration method, you can use either a Global admin account or any user account with full access rights.
- Next, select the most suitable migration option and proceed to authenticate by logging into the Microsoft sign-in page.
- Once logged in, choose the option to load EarthLink mailboxes. EdbMails also provides the option to load mailboxes using a CSV file.
- Select the preferred method for secure OAuth-based modern authentication. The default option, ‘Auto Registration,’ requires Global admin access. Alternatively, in the Manual Registration method, you can use either a Global admin account or any user account with full access rights.
Step 5: EarthLink email to Microsoft 365 mailboxes mapping
- Select the mapping option that best aligns with your requirements.
- EdbMails handles migration by automatically creating mailboxes in Office 365, setting up target mailboxes, and mapping mailboxes and folders from the source EarthLink server to the target Office 365.
- Click the 'Folder and Item Filter' option to customize your migration criteria. You can apply a date filter to transfer data within a specific range or exclude particular standard and custom folders from the migration process.
- Select the mapping option that best aligns with your requirements.
Step 6: Start EarthLink email to Office 365 migration
- After mapping the mailboxes, assign a job name and initiate the migration. To review the progress, click the ‘View Log’ button for a detailed migration report, showcasing the number of emails, folders, and other items successfully transferred.
- After mapping the mailboxes, assign a job name and initiate the migration. To review the progress, click the ‘View Log’ button for a detailed migration report, showcasing the number of emails, folders, and other items successfully transferred.
EarthLink email to Office 365 post-migration tasks
- Step 1: Update the MX records to point to Office 365
If you have not done this step previously, change the DNS records known as MX records to enable email and receive messages on the target Office 365 server. In addition, configure the Autodiscover record to allow Outlook to connect to the migrated mailboxes.
- Step 2: Create a new Outlook profile for users in the new domain
Configure the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.
- Step 1: Update the MX records to point to Office 365
EarthLink email to Office 365 migration troubleshooting
For troubleshooting, check out our knowledge base articles. If you have additional questions, browse the FAQs or contact our dedicated support team for personalized assistance.
Benefits of EdbMails for EarthLink email to Office 365 migration
- Huge time-saver
Migrating from EarthLink to Office 365 can be time-consuming without the right tool. EdbMails helps you save valuable time by automating the process, allowing multiple mailboxes to be migrated concurrently. This parallel migration significantly reduces the time needed to move large volumes of data.
- Preserving data integrity
During migration, it is critical to ensure the integrity of your data. EdbMails guarantees that all your emails, attachments, folder structures, and metadata are preserved exactly as they are in EarthLink. This attention to detail ensures a seamless transition with no loss or corruption of your email data
- Efficient data migration
EdbMails uses an efficient approach to migrate your EarthLink email to Office 365 with minimal disruption. The tool employs advanced algorithms to speed up the migration while maintaining a high level of precision. This ensures that your data reaches the new system without unnecessary delays or complications.
- Free trial
To help users evaluate the software before making a commitment, EdbMails offers a free trial. This allows you to test its capabilities and see firsthand how well it handles the migration process. You can ensure it meets your requirements before investing in the full version.
- Free 24/7 technical support
EdbMails provides free 24/7 technical support to assist you throughout the migration process. If you encounter any issues, you can rely on their team of experts to guide you through the steps. This support ensures a smooth and hassle-free transition to Office 365.
