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    3. How to migrate Zoho Mail to Office 365 (Microsoft 365)?

    Zoho Mail to Office 365 migration

    Steps to migrate Zoho Mail to Office 365

User Manual

  • Overview
  • System Requirements
  • Installation
    • Installation process
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  • Initial Setup
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    • IMAP Migration to Office 365
    • IMAP Migration to Exchange
    • Gmail Backup and Migration
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    • IMAP to Office 365 Migration
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    • IMAP Migration to PST
    • IMAP Migration to IMAP
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    • IMAP Migration to Office 365
    • IMAP Migration to Exchange
    • Gmail Backup and Migration
    • IMAP Migration to PST
  • How it works?
    • IMAP Migration to Office 365
    • IMAP Migration to Exchange
    • Gmail Migration
    • IMAP Migration to PST
    • IMAP Migration to IMAP
    • Outlook PST to IMAP
    • cPanel to cPanel Migration
  • Connect to IMAP
    • Connect IMAP Single Server
    • Connect IMAP Multiple Server
  • Enable less secure apps in Gmail
  • Export Gmail contacts and calendars
    • Export Gmail contacts to Office 365
    • Export Gmail Calendars to Office 365
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect to Multiple user using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Using multiple user credentials with CSV file
    • Connecting to Individual user for its migration
  • Knowledge Base
    • IceWarp to Office 365 migration
    • Zimbra to Office 365 migration
    • AOL Emails to Office 365 migration
    • Zoho Mail to Office 365 migration
    • GoDaddy to Microsoft 365 migration
    • ProtonMail to Office 365 migration
    • cPanel to Office 365 migration
    • Rackspace to Office 365 migration
    • Plesk to Office 365 migration
    • Barracuda to Office 365 migration
    • AWS Workmail to Office 365 migration
    • 123 Reg to Office 365 migration
    • Bluehost to Office 365 migration
    • Dovecot to Office 365 migration
    • hMailServer to Office 365 migration
    • BigRock to Office 365 migration
    • Liquid web to Office 365 migration
    • Dreamhost to Office 365 migration
    • Comcast to Office 365 migration
    • Google Vault to Office 365 migration
    • Enterprise Vault to Office 365 migration
  • Set Office 365 Impersonation rights
    • Using PowerShell commands
    • Using Office 365 GUI
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Incremental Migration
  • Exchange Throttling Policy
  • Map the Mailboxes
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults

EdbMails software for Zoho mail migration

Migrating emails from Zoho mail to Office 365 can be complex without proper guidance. EdbMails IMAP to Office 365 migration tool is a Microsoft partnered software that can help you switch to Office 365 with complete peace of mind. With EdbMails, you do not require technical expertise to perform the migration. The application does not cause downtime or data loss and maintains data consistency and formatting between the source and the target. It can migrate both personal and enterprise level data and is a quick migration solution for Office 365 and Exchange.

User Query

Many customers ask us, "Is it possible to migrate emails from Zoho mail to Office 365?" "How to migrate Zoho Mail to Office 365," and so on. We outline two approaches: manual migration method and by using EdbMails IMAP migration tool.

“Hello, EdbMails team. We were looking for a way to completely migrate our Zoho Mail to Office 365 after experiencing integration issues with the former. When our company was small, Zoho worked well. However, as our company has grown and our business needs have changed, we would like to migrate to Office 365. Could you please assist us so that we can easily migrate all of our emails?”

QUICK LINKS

Zimbra to Microsoft 365 Migration GuideMigrating AOL mailboxes to Office 365How Do I Migrate from hMailServer to Office 365Moving GoDaddy Office365 to Microsoft Office365How to Migrate ProtonMail to Office 365 AccountHow to Migrate cPanel Email to Office 365?Migrate From Rackspace to Office 365

Zoho to Office 365 migration

How to plan Zoho to Office 365 migration?

Planning is one of the most important steps before you begin migrating your data to Office 365. Prepare the environment and have a backup plan in place to avoid potential risks and data loss. Here is a checklist of points to consider before you migrate.

  • Make a list of everything you want to migrate including folders, permissions, emails, messages.
  • Create and assign user mailboxes to the target Office 365 tenant you want to migrate.
  • Make a complete backup of your emails, contacts, notes, and app data from the Zoho account.
  • Determine how you want to migrate your mailboxes (manual method versus using specialized migration tools).
  • Inform your users of the changes and request that they create a complete backup of their email data.
  • Start the migration and verify the migration endpoint.
  • Make time for post-migration activities and ensure that your emails are correctly routed to the new environment.

Pre migration activities on Zoho mail server

For Zoho Mail:

  1. Ensure you have administrator rights to migrate mailboxes from Zoho. Assign the impersonation rights to the global admin to migrate mailboxes on behalf of users in your organization.
  2. Take a complete backup of all your users data, configuration and messages on Zoho.
  3. If you plan to migrate multiple users without the administrator login, prepare a CSV file with the list of all user mailboxes.
  4. If you plan to migrate emails from Zoho to Office 365 by using IMAP connection, find and note down the server name on Zoho
  5. You can also find the IMAP connection details from your Zoho account under 'Settings' > 'Mail accounts' > 'IMAP'.

For Office 365 :

  1. Assign the Organization Management role group in Exchange online to the admin user.
  2. Before migrating from GoDaddy to Office 365, ensure that you create mailboxes for your users in your organization and assign suitable licenses to them.

     Add users and assign licenses to Office 365 users

     Assign Microsoft 365 licenses to user accounts

  3. If you plan to migrate the source Public folders to Public folders on Office 365, ensure that you create and configure the Public folder mailboxes on the target server.

     Create Office 365 Public folder and assign mailbox user

  4. Ensure that the admin account on the target Office 365 server has the impersonation rights to migrate mailboxes and Public folders.
  5. If you have a custom email domain from GoDaddy to which you want to receive emails after the migration, you must add and verify the domain on Office 365.

     Steps to add a custom domain to Office 365 and Steps to add DNS records to connect your domain.

  6. Configure Office 365 to send and receive large messages.

     Follow the steps to increase the message size on Office 365 to 150MB.

How to migrate Zoho Mail to Office 365?

There are three methods to migrate Zoho Mail to Office 365

  1. Migrate to Office 365 as a single user from Zoho Mail account
  2. Migrate multiple mailboxes from Zoho to Office 365
  3. Migrate single or multiple user mailboxes by using EdbMails

EdbMails IMAP migration application supports both the aforementioned methods and enables you to migrate directly from the source to the target.

Steps to migrate a single folder from Zoho Mail to Office 365

  • Step 1: Login to your Zoho mail account and click 'Settings' (gear icon) on the top right
  • Step 2: Click 'Import/Export Emails' and select the folder you want to export
  • Step 3: Select the time range you want to migrate your emails from the folder
  • Step 4: Select if you want to include subfolders and archive emails
  • Step 5: Click on 'Export' and you will be emailed a file link to download your emails.

    Migrate Zoho Mail to Office 365 for a single user

    You must perform this operation for each folder that you want to migrate. After you export your emails from your Zoho online account, import them into Microsoft Outlook. Remember that this method is only suitable for a single user (individual mailbox) and folder, and it takes time if you have a large number of emails to migrate.

Steps to migrate multiple mailboxes from Zoho Mail to Office 365

If you want to migrate a large number of emails and folders, you should configure your Outlook account with Zoho Mail, export the PST file from Outlook and import the PST into Office 365 by using the network upload procedure as described.

  1. Step 1: Login to the Microsoft compliance portal and copy the network upload SAS URL.

    The Shared Access Signature (SAS) key gives you the permission to upload the PST file to the Azure Storage location.

  2. Step 2: Download and launch the Azure AzCopy Tool on your computer.

     See how to get started with Azure AzCopy, a command line tool to copy files to or from a storage account.

  3. Step 3: Upload your PST file to Office 365 and create a mapping file

    The next step is to upload the PST files you exported from Microsoft Outlook to Office 365 by using the Azure AzCopy tool. After the PST files are successfully uploaded to the Azure storage location, create a mapping comma-separated CSV file to import the mailboxes from PST to Office 365.

  4. Step 4: Validate the mapping file and start importing PST to Microsoft 365

    Create a PST import job and validate the PST file. You can filter the data (optional) and start the import to Office 365.

Both the PST upload method and migration of a single user mailbox are extremely slow and are not recommended if you plan to migrate large data in a short time. They also involve manual work and do not ensure migration success and data consistency.

Steps to migrate single/multiple mailboxes from Zoho to Office 365 using EdbMails

EdbMails Office 365 IMAP migration can assist you to migrate Zoho Mail to Office 365 and avoids the risks associated with manual procedures. Furthermore, you can connect to your mailboxes from a graphical interface and directly migrate to an Office 365 tenant in a few simple steps.

  1. Step 1: Download EdbMails software setup for IMAP migration
    • Download EdbMails and install the application on any computer that is connected to the source and target environment. You can also perform the migration operation by installing EdbMails on a non-Exchange computer.

      installation

       See a detailed list of EdbMails system requirements for IMAP migration

    • Launch the application and click 'Login' or 'Start Your Free Trial'

      Login to EdbMails

    • Select 'IMAP migration'

      IMAP Migration

  2. Step 2: Connect to a single user or multiple users mailbox on Zoho
    • If you want to migrate a single user, enter the Host Name (imap.zoho.com), Port Number (993 for SSL), and account credentials to connect to the Zoho Mail server as shown.

      Connect to Zoho Mail single user mailbox

    • If you want to migrate multiple mailboxes, select 'Multiple (bulk) Users/Accounts Migration'. Download the sample CSV file and add in the required details such as mailbox name, password, host name and port. Load the CSV file into EdbMails and verify the list mailboxes to continue.

      Connect to multiple IMAP mailboxes

       Steps to connect to single and multiple users in EdbMails IMAP migration

  3. Step 3: Select the mailboxes from Zoho and connect to Office 365
    • Select the mailboxes and folders from the left panel.
    • Click 'Migrate to Office 365' to set up the connection with the target server.

      Migrate to Office 365

      Tip: If this is the first time you’re migrating with EdbMails, the migration is a full migration. On subsequent migrations from the same source to the target, the migration is incremental.

      EdbMails provides the following additional options to help you customize the migration task.

      1. Additional Include and Exclude Filter Options
      2. Filter emails by Date: Migrate to Office 365 by applying the Date filter
      3. Filter emails by Size: Exclude emails from migration larger than a specified size
  4. Step 4: Connect to target Office 365 as Global Admin User

    EdbMails supports both modern and classic authentication. Connect to the target server by selecting 'Auto' or 'Manual' registration for modern authentication and the connection method as Mailboxes, Public folder or Archive Mailbox. You can also connect to the mailboxes by loading a CSV file.

     Connect to Office 365 server using secure modern authentication

  5. Step 5: Map the mailboxes between the source and the target

    The mapping activity in EdbMails can automatically match and map the mailboxes and folders between Zoho Mail and Office 365. This activity saves time when you’re migrating a large number of mailboxes.

  6. Step 6: Start the migration to Office 365 from Zoho

    Start and monitor the migration operation after you complete the mailbox mapping. Finally, verify the count of migrated emails, folders and mailbox items with EdbMails text-based log report.

    You can also use EdbMails to import PST data to Office 365, which is a much faster method than Microsoft's network upload method.

Post-migration tasks

  1. Step 1: Update the MX records to point to Office 365

    If you have not done this step previously, change the DNS records known as MX records to enable email and receive messages on the target Office 365 server. In addition, configure the Autodiscover record to allow Outlook to connect to the migrated mailboxes.

  2. Step 2: Create a new Outlook profile for users in the new domain

    Configure the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.

Advantages of using EdbMails to migrate Zoho Mail

  • Direct migration from Zoho to Office 365

    When you use manual methods for migration you must export emails to PST and import the exported file into Microsoft 365. This is a lengthy process and involves double hops. EdbMails removes all of the complications, allows you to connect your account and directly migrate from the source to the target without double hops.

  • No technical knowledge or expertise required

    EdbMails graphical user interface simplifies all of the technical aspects of migration and enables you to transfer your emails in a few steps. This saves time and is an ideal solution if you want to perform the Office 365 migration without technical expertise.

  • Incremental migration with no duplicates

    With its incremental migration feature, EdbMails is the best choice if you want to migrate your data to Office 365 in stages or plan for re-migration. It only migrates the new and updated items on subsequent migrations to the same target.

  • Selective brick-level migration with filters

    EdbMails include and exclude filter options enable you to migrate only the items that you require based on various rules and logical conditions. You can migrate specific folders or mail items rather than the entire mailbox.

  • Free software trial with no time limitations

    Download EdbMails free trial version and you can migrate sample data on your own. The demo version has no time limit for testing and allows you to learn all of the features before you start the actual migration.

 Related Links

  • Videos - IMAP to Office 365 migration
  • Videos - IMAP to Exchange migration
  • Videos - Export mailboxes from IMAP server to PST
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