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User’s Manual
IMAP Email Backup & Migration

User Manual

User Manual

  • Overview
  • System Requirements
  • Installation
    • Installation process
    • Reinstall or Upgrade
    • How to uninstall
  • Initial Setup
  • FAQ
    • IMAP Migration to Office 365
    • IMAP Migration to Exchange
    • Gmail Backup and Migration
  • Videos
    • IMAP to Office 365 Migration
    • IMAP to Exchange Migration
    • Gmail Backup and Migration
    • IMAP Migration to PST
    • Outlook PST to IMAP Migration
    • IMAP Migration to IMAP
  • Screenshots
    • IMAP Migration to Office 365
    • IMAP Migration to Exchange
    • Gmail Backup and Migration
    • IMAP Migration to PST
  • How it works?
    • IMAP Migration to Office 365
    • IMAP Migration to Exchange
    • Gmail Migration
    • IMAP Migration to PST
    • IMAP Migration to IMAP
    • Outlook PST to IMAP
    • cPanel to cPanel Migration
    • IMAP to Office 365 Shared mailbox migration
  • Connect to IMAP
    • Connect IMAP Single Server
    • Connect IMAP Multiple Server
  • Enable less secure apps in Gmail
  • Export Gmail contacts and calendars
    • Export Gmail contacts to Office 365
    • Export Gmail Calendars to Office 365
  • Connect to Office 365
    • Modern Authentication Using OAuth 2.0
      • Microsoft 365 modern authentication
      • Automatic Registration
      • Manual Registration
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect to Multiple user using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Using multiple user credentials with CSV file
    • Connecting to Individual user for its migration
  • Knowledge Base
    • IceWarp to Office 365 migration
    • Zimbra to Office 365 migration
    • AOL Emails to Office 365 migration
    • Zoho Mail to Office 365 migration
    • GoDaddy to Microsoft 365 migration
    • ProtonMail to Office 365 migration
    • cPanel to Office 365 migration
    • Rackspace to Office 365 migration
    • Plesk to Office 365 migration
    • Barracuda to Office 365 migration
    • AWS Workmail to Office 365 migration
    • 123 Reg to Office 365 migration
    • Bluehost to Office 365 migration
    • Dovecot to Office 365 migration
    • hMailServer to Office 365 migration
    • BigRock to Office 365 migration
    • Liquid web to Office 365 migration
    • Dreamhost to Office 365 migration
    • Comcast to Office 365 migration
    • Google Vault to Office 365 migration
    • Enterprise Vault to Office 365 migration
    • Mimecast Archive to Office 365 migration
    • HostMonster to Office 365 migration
    • SiteGround to Office 365 migration
    • Fastmail to Office 365 migration
    • SmarterMail to Office 365 migration
    • MDaemon to Office 365 migration
    • Zimbra to Gmail migration
    • Rackspace to Gmail migration
    • Zoho to Gmail migration
    • Rackspace to AWS migration
    • iCloud Mail to Office 365 migration
    • Yandex Mail to Office 365 migration
    • GMX Mail to Office 365 migration
    • Gmail to Tutanota migration
    • Ionos to Office 365 migration
    • Hostgator email to Office 365 migration
    • Namecheap email to Office 365 migration
    • Posteo to Office 365 migration
    • Tiscali email to Office 365 migration
    • Tiscali email to Gmail migration
    • BT email to Office 365 migration
    • Open xchange email to Office 365 migration
    • Cox email to Office 365 migration
    • BigPond email to Office 365 migration
    • ATT email to Office 365 migration
    • Frontier email to Office 365 migration
    • Charter email to Office 365 migration
    • Horde email to Office 365 migration
    • T-online email to Office 365 migration
    • Virginmedia email to Gmail migration
    • Earthlink email to Gmail migration
  • Set Office 365 Impersonation rights
    • Using PowerShell commands
    • Using Office 365 GUI
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Incremental Migration
  • Exchange Throttling Policy
  • Map the Mailboxes
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults
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  3. AOL to Office 365 Migration | EdbMails
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AOL to Office 365 migration

Migrating AOL emails to Office 365 is a common requirement for users looking to transition to a more advanced and secure email platform. AOL Mail, while once a widely used service, lacks modern security features, cloud integration, and scalability, making it less suitable for long-term use.

Microsoft 365 (formerly Office 365) offers a comprehensive suite of tools, including Outlook for professional email management, Word, Excel, PowerPoint, and OneDrive for secure cloud storage. With enhanced security, compliance features, and seamless accessibility across devices, it is a preferred choice for individuals and businesses upgrading from AOL Mail.

IMAP migration to Office 365 step by step

EdbMails IMAP migration Tool makes it easy to move your AOL emails to Office 365 with secure modern authentication. Its automated mailbox mapping feature saves time by automatically mapping AOL mailboxes to Office 365 accounts, reducing manual work. The script-free design means there's no need for complex configurations, making the process accessible even to non-technical users. Step-by-step wizard guides walk you through each stage, ensuring a smooth and hassle-free migration from start to finish.

In the following sections, we’ll outline the step-by-step process to migrate your AOL emails to Office 365 efficiently, ensuring no downtime and data integrity throughout the transition.

User Query

“Hi EdbMails team, we were looking to move our emails from AOL to Office 365. As of September 2018, Microsoft has removed the ability to add new email accounts in my Outlook Web App. Is there any method that I can follow to get all my emails to Office 365 without having to spend too much time on the process? In addition, we would also like to backup our AOL mails to Outlook PST. Thanks”

  1. AOL to Office 365 migration planning

    One of the key considerations when switching to Office 365 is planning. To reduce risks and prevent data loss, you must set up a backup strategy, prepare the source and target environments, and test your backup strategy. Here is a list of things to think about before the migration.

    1. Choose the quantity and size of mailboxes you want to move from AOL to Office 365.
    2. Make a list of all the AOL data and permissions you wish to transfer.
    3. On Office 365, create the relevant user mailboxes and assign licenses.
    4. Make sure you have enough bandwidth and network capacity to relocate.
    5. Before you begin the actual move, carry out a test migration.
  2. AOL to Office 365 migration prerequisites

    Before initiating the migration of AOL mailboxes to Office 365, complete the following pre-migration activities to ensure a seamless and secure process:

    1. Verify Admin Access

    • Ensure you have administrative access to both the AOL mail environment (source) and the Office 365 tenant (target).
    • For Office 365, the admin account must have the Global Administrator role or sufficient permissions to manage mailboxes, such as Exchange Administrator with ApplicationImpersonation rights for migrations.
    • For AOL, confirm that you have valid credentials for each mailbox or an admin account with access to all mailboxes to be migrated.

    2. Set Up Office 365 Mailboxes

    • Create user mailboxes in Office 365 for each AOL account you plan to migrate

        Add users and assign licenses in Microsoft 365.

    3. Enable IMAP Access for AOL Mailboxes

    • AOL requires IMAP to be enabled for email migration. Verify that IMAP access is active for each AOL account:
      1. Log in to the AOL account.
      2. Go to Account Settings > Security and ensure Allow apps that use less secure sign-in is enabled (if applicable) or use an app-specific password for secure authentication.
    • Use the correct IMAP settings:
      1. Port: 993
      2. Security: SSL/TLS

    4. Configure Office 365 for Migration

    • Ensure the Office 365 tenant is properly configured to receive migrated emails:
    • Verify that the domain is added and validated in Office 365 if you’re retaining a custom domain from AOL.

        Add a custom domain to Microsoft 365

    • Check that the Exchange Online service is active and mailboxes are accessible via Outlook Web App (OWA) or the Outlook client.

    5. Ensure Network and Bandwidth Availability

    • Confirm that your network has sufficient bandwidth to handle the migration, especially for large mailboxes or bulk migrations.
    • Avoid network interruptions by scheduling migrations during low-traffic periods to minimize disruptions.

    6. Test Connectivity and Credentials

    • Before starting the migration, test the IMAP connection to AOL using the credentials you’ll use in EdbMails.
    • Similarly, test connectivity to Office 365 by logging into the admin account and accessing mailboxes via OWA or Outlook.

    7. Backup AOL Mailboxes (Recommended)

    • To prevent data loss, back up all AOL mailboxes before migration. You can use EdbMails to export AOL emails to PST format as a backup.
    • Store backups securely in case you need to restore data post-migration.
  3. Steps to migrate AOL to Office 365 using EdbMails

    • Step 1: Download and install EdbMails IMAP application

      • Download EdbMails and install the application on any computer running on Windows OS

        EdbMails software installation

      • Launch the application and click 'Login' or 'Start Your Free Trial'

         See a detailed list of EdbMails system requirements for IMAP migration.

        EdbMails software login

      • Select the option ‘IMAP (Gmail, Outlook & more) Migration’

         

        Select ‘IMAP Migration’ option

      • Select ‘IMAP to Office 365 Migration’.

        Select ‘IMAP to Office 365 Migration’ option

      • Use the default job name or select 'New Job' to customize the name.

        IMAP Job Name’ option’ option

    • Step 2: Connect to source AOL server

      • To migrate a single user account, choose ‘Single User / Account Migration.’ Next, select the desired protocol, like ‘Connect to IMAP’ or ‘Connect to POP3,’ and click ‘Next’ to move forward

        Connection method

      • Choose the correct IMAP host name from the list or manually enter it (e.g., mail.yourdomain.com). Then, fill your email address, password.
      • Click the ‘Login’ button.

        Connect to single user account

      • For migrating multiple mailboxes, select ‘Multiple (Bulk) Users/Accounts Migration and click ‘Next’.

        Connect to multiple users account

      • Click ‘Download Sample CSV File’

        Download sample CSV file

      • Modify the CSV file with the required details such as email address, password, host name and port number in the CSV file and save the changes.

        Fill details in CSV file

      • Once you've made the necessary changes to the CSV file, save and close it.
      • Then, click on the 'Browse CSV File' button, find your updated file, select it, and open it to continue.

        Browse CSV file

    • Step 3: Select the mailboxes or folders to migrate

      • Select the mailboxes or specific folders you want to migrate, then click ‘Next’ to proceed with the migration process.

        Click Add New Connection

    • Step 4: Connect to target Office 365 server

      • Click the ‘Add New Connection’ button to establish a new connection to the target Office 365. To use the previous connection, select it from the connection list and click the ‘Connect to Existing’ button to proceed.

        Click Add New Connection

      • Select the required connection options and click the ‘Next’ button.

        Select required connection option

      • Select the authentication method and click the ‘Login’ button to continue.

        Connect to the target Office 365 server

      • Authenticate on Microsoft sign-in page.

        Microsoft sign-in page

      • EdbMails allows you to load mailboxes automatically, which is quick and convenient. However, due to Microsoft API limitations, the automatic method can list up to 100 mailboxes at a time. For larger environments or to include specific mailboxes beyond this limit, you can use the CSV file method to load mailboxes manually—giving you full control over the selection process.
      • Click the ‘Next’ button to continue.

        Select the option to load the mailboxes

    • Step 5: AOL to Office 365 mailboxes mapping

      • Select the required mapping option.

        Choose mailbox mapping option

      • You can choose to let EdbMails automatically create mailboxes in Office 365 and map them between the source and target servers. This feature is especially useful for large-scale migrations, saving time, reducing manual effort.

        IMAP server to Office 365 mailboxes mapping

    • Step 6: Start AOL to Office 365 migration

      • After mapping the mailboxes, click the ‘Start Migration’ button to initiate the migration process

        Start IMAP server to Office 365 migration

      • Click the ‘View Log’ button to view the migration report, which includes mapping details and the total count of migrated emails.

        AOL to Office 365 migration progress

      • Login to your target server and verify the items.
  4. AOL to Office 365 migration post migration tasks

    • Step 1: Update the MX records to point to Office 365

      Update the MX records to ensure emails are delivered to the new Office 365 server. Also, configure the Autodiscover record so Outlook can connect to the migrated mailboxes smoothly.

    • Step 2: Create a new Outlook profile for users in the new domain

      Configure the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.

  5. AOL to Office 365 migration troubleshooting

      Refer to the migration troubleshooting guide for solutions to common issues. For additional details on EdbMails IMAP migration, check the frequently asked questions (FAQs) section.

Benefits of EdbMails for AOL to Office 365 migration

  1. Simple and intuitive interface to perform AOL to Office 365 migration with ease.
  2. Supports migration of AOL emails to Office 365 mailboxes, shared mailboxes, public folders, and In-Place Archives.
  3. Allows selective migration using filters based on date, subject, attachment, and sender.
  4. Maintains data consistency and ensures a secure migration between the source and target.
  5. Automatically maps mailboxes between AOL and Office 365 to reduce manual effort.
  6. No need for PowerShell scripts or complex configurations—completely script-free migration.
  7. Supports incremental migration to avoid duplicate emails during reruns.
  8. Free trial version of the software to verify the functionalities
  9. 24x7 Free customer support to assist with any issues.
  10. Generates detailed migration reports for easy tracking migration status.
  11. Compatible with Windows 11, 10, 8.1, 8, 7, and all Windows Server versions.
  12. Free trial and free 24x7 customer support to help you with the migration.
  13. The application is compatible with Windows 11, 10, 8.1, 8, 7 and all Windows server versions.

Additional resources:

  • AWS Workmail to Office 365 migration
  • 123 Reg to Office 365 migration
  • Bluehost to Office 365 migration
  • Dovecot to Office 365 migration
  • hMailServer to Office 365 migration
  • BigRock to Office 365 migration
  • Liquid web to Office 365 migration
  • Dreamhost to Office 365 migration
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 In this manual

IntroductionMigration planMigration PrerequisitesSteps to migrate AOL to Office 365Post-Migration TaskTroubleshootingBenefits of EdbMails

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