Office 365 migration scenarios

EdbMails Office 365 Migration Tool offers a secure and efficient way to migrate mailboxes, shared mailboxes, archive mailboxes, and public folders across Office 365 tenants or from Office 365 to Exchange servers, IMAP platforms, or PST files. The software preserves folder hierarchy, metadata, attachments, and permissions while supporting incremental transfers and smart filtering, ensuring a smooth migration with zero disruption for users.

The following sections describe the specific Office 365 migration scenarios supported by EdbMails, highlighting key features, supported mailbox items, and the benefits of each migration type. This helps IT teams and users understand how the tool can handle different migration needs and plan their projects effectively.

Office 365 to Office 365 migration

EdbMails allows secure migration of mailboxes, archive mailboxes, shared mailboxes, and public folders between Office 365 tenants, also known as Cross-Tenant Migration or Tenant to Tenant Migration. This scenario is ideal for organizations consolidating multiple tenants due to mergers, acquisitions, restructuring, or domain changes. EdbMails ensures that all mailbox items—including emails, calendars, contacts, tasks, notes, and public folders—are migrated accurately while maintaining folder hierarchy, metadata, and permissions. Incremental migration keeps the source and target mailboxes synchronized, so new or updated items are migrated without downtime, ensuring business continuity.

Key Benefits:

• Preserves folder hierarchy, metadata, attachments, and permissions
• Supports incremental migration to transfer only new or updated items
• Automates mailbox mapping to avoid errors
• Handles multiple mailboxes concurrently for faster migration

 Learn more Office 365 to Office 365 Migration.

Office 365 to Exchange Migration

EdbMails lets you migrate mailbox data from Office 365 to on-premises or hosted Exchange servers. It is useful for businesses switching back to on-premises environments, or archiving data locally. EdbMails ensures that user, archive, and shared mailboxes are migrated fully, with complete fidelity of email properties, attachments, categories, and folder structures.

Supported Exchange Versions:

• Exchange 2019, 2016, 2013, 2010, 2007

Supported Hosted Exchange Providers:

• Rackspace
• Intermedia
• GoDaddy
• AppRiver
• Hosted Exchange 2010 or newer

Key Benefits:

• Transfers primary, archive, and shared mailboxes seamlessly
• Supports filtering by date, folder, or item type
• Incremental migration prevents duplicate data
• Maintains mailbox integrity and user access during migration
• Handles both on-premises and hosted Exchange environments without manual intervention

 Learn more Office 365 to Exchange Migration

Office 365 to IMAP migration

EdbMails offers a secure and direct way to migrate Office 365 mailboxes to any IMAP-supported email service such as Gmail, Yahoo Mail, Zoho Mail, iCloud, Outlook.com, cPanel, SmarterMail, or IceWarp. It transfers emails, attachments, contacts, and calendar entries while maintaining the original folder hierarchy and mailbox structure. With built-in CardDAV and CalDAV support, contacts and calendars are also migrated accurately to the target platform.

This migration scenario is ideal for organizations moving from Office 365 to third-party email platforms or consolidating accounts across different services.

Common migration paths include:

• Office 365 to Gmail Migration
• Office 365 to iCloud migration
• Office 365 to Yahoo Mail migration
• Office 365 to cPanel Migration
• Office 365 to SmarterMail Migration
• Office 365 to IceWarp migration

Key Benefits:

• Secure transfer using OAuth 2.0 authentication
• Maintains complete data integrity, including emails, attachments, contacts, and calendars
• Offers smart filtering for selective data migration
• Supports incremental migration to avoid duplicates and minimize downtime

 Learn more Office 365 to IMAP Migration

Export Office 365 mailbox to PST

Exporting Office 365 mailboxes to PST files is often required for backup, legal discovery, compliance, or long-term archiving. With EdbMails, this process becomes simple and efficient, ensuring that all mailbox data—including emails, attachments, contacts, calendars, and folder structures—is preserved accurately.

Whether handling individual mailboxes, shared mailboxes, archive mailboxes, or public folders, EdbMails allows secure, high-speed export without relying on manual Outlook processes or complex PowerShell scripts. It supports both selective and bulk export, making it suitable for small businesses as well as large enterprises.

Export options:

• Office 365 Mailboxes to PST
• Office 365 Public Folders to PST
• Office 365 Archive Mailboxes to PST
• Office 365 Shared Mailboxes to PST

Key Benefits:

• Efficient bulk export of multiple mailboxes to individual PST files
• Maintains metadata, folder hierarchy, categories, and attachments
• Supports date and folder-based filtering for selective export
• Generates detailed logs and reports for auditing and verification
• Eliminates the need for manual Outlook export or PowerShell scripts

Import bulk PST files to Office 365 server

EdbMails simplifies the process of importing multiple PST files into Office 365 mailboxes, allowing organizations to consolidate legacy, archived, or backup data into a live environment efficiently. The tool automatically maps each PST file to the corresponding mailbox, ensuring that folder structures, permissions, and metadata remain intact. This approach eliminates the need for manual mapping or complex scripts, reducing the risk of errors and saving significant administrative effort.

This scenario is especially helpful for businesses migrating from older email systems, restoring data from backups, or centralizing mailbox content for compliance and archival purposes. EdbMails also supports incremental imports, transferring only new or updated items if the process is restarted.

Key Benefits:

• Supports concurrent PST imports, enabling faster processing of multiple mailboxes
• Preserves attachments, calendar entries, and metadata for complete data integrity
• Allows import into specific folders within target mailboxes for organized placement
• Minimizes manual configuration and human errors with automated mailbox mapping
• Provides detailed logs and reports for auditing and verification

Office 365 Public Folder Migration

EdbMails ensures accurate migration of Office 365 public folders while preserving folder hierarchy, permissions, and content. It supports large-scale migrations and allows selective transfers for specific folders or items, ensuring users retain uninterrupted access to shared resources post-migration.

Key Benefits:

• Maintains folder structure, permissions, and metadata
• Efficiently handles large-scale public folder migrations
• Supports selective migration using filters
• Ensures uninterrupted post-migration access

 Learn more Office 365 Public Folder Migration

Office 365 Archive Mailbox Migration

EdbMails securely migrates Office 365 archive mailboxes between tenants or to Exchange servers, preserving emails, attachments, and metadata. Incremental migration transfers only new or updated items, reducing duplication, and filters can be applied to migrate specific folders, date ranges, or item types.

Key Features:

• Preserves folder hierarchy, metadata, attachments, and categories
• Supports incremental migration for new or updated items
• Securely handles archived data
• Enables selective migration with filters

 Learn more Office 365 Archive Mailbox Migration

Office 365 Shared mailbox migration

EdbMails facilitates migration of shared mailboxes across tenants or to Exchange servers while retaining mailbox content, permissions, and collaborative access. Incremental migration ensures ongoing synchronization, and no manual configuration is required when moving across tenants or domains.

Key Features:

• Maintains emails, calendars, contacts, and folder hierarchy
• Supports incremental migration for continuous synchronization
• Works across tenants or domains without manual setup

 Learn more Office 365 Shared mailbox migration

Group Mailbox Migration

EdbMails supports the migration of Office 365 group mailboxes, including emails, conversations, shared calendars, files, and other collaborative resources. The migration preserves all permissions and ensures shared files remain intact. This scenario is ideal for organizations consolidating tenants, restructuring teams, or transferring group data between Office 365 environments.

• Maintains all group mailbox content, including conversations, files, and calendars
• Supports accurate migration of collaborative mailbox items
• Ensures zero disruption to ongoing teamwork

 Learn more Office 365 Group Mailbox Migration

Public Folder to Shared Mailbox Migration

EdbMails allows migrating public folder content to a shared mailbox while maintaining the folder hierarchy, permissions, and all mailbox data. This scenario is useful when organizations want to consolidate public folder resources into shared mailboxes for easier management or cloud-based collaboration.

Key Features:

• Retains folder structure, permissions, and metadata
• Migrates emails, attachments, and calendar items accurately
• Supports selective migration for specific folders or items
• Ensures uninterrupted access for users after migration

 Learn more Public Folder to Shared Mailbox Migration

Shared Mailbox to Public Folder Migration

EdbMails facilitates the transfer of shared mailbox data to public folders, preserving folder structures, permissions, and collaborative access. This scenario is beneficial for organizations that need to centralize shared resources into public folders for broader team access and long-term storage.

Key Features:

• Maintains folder hierarchy, permissions, and metadata
• Migrates emails, attachments, contacts, and calendar items accurately
• Supports incremental migration for ongoing synchronization

 Learn more Shared Mailbox to Public Folder Migration

Group Mailbox to Shared Mailbox Migration

EdbMails enables seamless migration of Office 365 group mailboxes to shared mailboxes without losing emails,calendar events, or attachments. All permissions, folder structures, and collaborative resources are preserved, making it ideal for team restructuring or consolidating group communication into shared mailboxes.

Key Features:

• Preserves emails, calendar events, and attachments
• Maintains folder hierarchy
• Migrates collaborative mailbox items accurately
• Ensures zero disruption to team communication and workflow

 Learn more Group Mailbox to Shared Mailbox Migration

Why choose EdbMails for Office 365 migration

• Seamless Cross-tenant and Cross-domain transfers: Effortlessly migrate mailboxes between different Microsoft 365 tenants or domains without compatibility issues.
• Real-time reporting and monitoring: Track migration progress at every step with detailed logs and exportable reports for auditing and verification.
• Enhanced security with MFA: Protect data during migration with multi-factor authentication and secure OAuth 2.0 protocols.
• Pause and resume flexibility: Temporarily halt migration and resume later without losing progress or data integrity.
• Automatically handles Office 365 throttling: Optimized migration throttling management to maintain consistent speed and performance.
• Lifetime license: One-time investment with permanent access and free software updates for continuous reliability.
• Comprehensive language support: Compatible with multiple languages, making it accessible for global organizations and diverse user bases.

Start your Office 365 migration with EdbMails

Whether you’re consolidating tenants, backing up Office 365 mailboxes, or moving data between cloud environments, EdbMails delivers a complete, secure, and efficient migration experience.

With its intuitive interface, agentless architecture, and enterprise-grade security, EdbMails ensures your Office 365 data remains safe, organized, and accessible during every stage of migration.

 Download EdbMails Office 365 migration tool and experience fast, reliable, and error-free mailbox migration.

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Additional resources:

• EdbMails Office 365 migration software
• EdbMails installation process guide
• System requirements for Office 365 migration
• Office 365 migration user manual