Best Software for Office 365 migration

Why to perform Office 365 migration?

Microsoft's Office 365 is a flexible cloud-based solution that provides remote accessibility, adaptable subscription options, security features, and automated updates. This makes it a preferred choice for organizations when compared to on-premises platforms.

Following are the compelling reasons for migrating data from Office 365 server:

Office 365, a cloud-based platform, allows users to effortlessly access their documents on a variety of devices, including PCs, Macs, iOS, and Android devices, no matter where they are. Its built-in sharing and collaboration features are well-suited to modern workplace needs.

1. Office 365, a cloud-based platform, allows users to effortlessly access their documents on a variety of devices, including PCs, Macs, iOS, and Android devices, no matter where they are. Its built-in sharing and collaboration features are well-suited to modern workplace needs.
2. Office 365 stands out for its remarkable pricing adaptability, giving organizations the freedom to customize their subscription plans according to their unique needs. With just one license, they unlock a suite of services like SharePoint Online, Skype for Business, OneDrive for Business, and Sway.
3. Office 365 is backed by Microsoft, a trusted cloud service provider. This assurance offers users peace of mind, knowing their data is secure. In contrast, on-premises deployments are more susceptible to hardware and software issues, data corruption, and unauthorized access, making them less secure.
4. Office 365 offers automatic and free updates. Users can access the latest improvements without extra costs. In contrast, on-premises solutions require purchasing software and hardware upgrades, which can lead to downtime.

Key considerations while selecting the best Office 365 migration software

Selecting the right Office 365 migration software is crucial for a smooth migration to the cloud-based Microsoft 365 environment. Below are the key factors you should consider to make an informed choice and ensure a successful migration of mailbox data to Office 365.

Ease of Use: Ensure that the software has an intuitive interface for a smooth migration process.

Data Security: Look for robust data encryption and security features to protect your information during migration.

Speed and Efficiency: Opt for software that offers fast migration speeds to complete the migration task within the required timeline.

Data Filtering: The ability to selectively migrate data is crucial to avoid unnecessary migration.

Migration Modes: Confirm that the software supports various migration modes, including full, incremental, cutover, staged, hybrid, depending on your migration scenario.

Mailbox Mapping: The software should support accurate data mapping and reorganization.

Support and Updates: Ensure the provider offers reliable support and frequent updates.

Cost-Effectiveness: Evaluate the software's pricing structure to fit your budget requirements.

EdbMails is the best Office 365 migration software, known for its user-friendly software interface, top-notch data security, and efficient data migration capabilities. It supports various migration scenarios, including cutover, staged, and hybrid migrations, cross-domain, cost-tenant migrations ensuring adaptability to your specific requirements. Its budget-friendly pricing model caters to organizations of all sizes.

We will explore the features, step by step guide that make EdbMails the best software for your Office 365 migration requirements.

Office 365 migration scenarios supported by EdbMails

EdbMails Office 365 Migration software supports a wide range of migration scenarios, making it a versatile solution for your migration needs:

Microsoft 365 (Office 365) Tenant to Tenant Migration:

EdbMails supports Microsoft 365 Tenant to Tenant migration that involves migrating that mailbox data from one Microsoft 365 Tenant to another. This is often necessary in scenarios like mergers, acquisitions, or restructuring within organizations.

Migrate Office 365 to Exchange 2019, 2016, 2013, 2010, 2007:

With EdbMails, you can easily migrate data from Office 365 to your on-premises Exchange servers (versions 2019, 2016, 2013, 2010 and 2007). The software migrates the complete data that includes email, contacts, calendars, and other data from the cloud-based Office 365 platform to on-premises Exchange servers.

Migrate from Microsoft 365 to Windows SBS 2011:

There's no need to upgrade your current Exchange Server setup to migrate from the cloud while performing migration with the EdbMails. The software fully supports direct migrations from Office 365 to legacy Exchange servers and Small Business Server 2011, ensuring a smooth migration to the cloud without the need for server upgrades.

Migrate from Microsoft 365 to Hosted Exchange server:

EdbMails simplifies the process of migrating mailbox data from Microsoft 365 to hosted Exchange services, Rackspace, GoDaddy. The software overcomes the limitations posed by restricted administration privileges on these services, allowing for a smooth migration of all source mailboxes using the credentials of a single admin account.

Migrate from IMAP to Microsoft 365:

EdbMails supports the migration from IMAP to Microsoft 365. The software facilitates a smooth migration, enabling you to migrate email data from various IMAP-compatible email platforms, including Gmail, Zoho, Zimbra, Yahoo cPanel etc. to the cloud-based Office 365 service.

Cutover, Staged, and Hybrid Migration:

EdbMails provides a range of migration options for Microsoft 365 that includes cutover, staged, and hybrid migrations. With EdbMails, you can choose the migration approach that best suits your organization's needs, whether it's a cutover migration that moves all data at once, a staged migration that occurs in batches, or a hybrid migration allowing coexistence between on-premises and cloud environments.

Cross-Tenant mailbox migration:

EdbMails simplifies cross-tenant mailbox migrations, a process that securely transfers data from one Microsoft 365 tenant to another. Such migrations often occur during organizational changes like mergers or restructures. EdbMails is the best software for managing cross-tenant migration scenarios.

Office 365 Public Folder Migration:

EdbMails allows you to migrate public folders within Office 365 servers. Additionally, you can migrate Office 365 public folders to an on-premises Exchange Server and public folders to a shared mailbox in your Office 365 environment. The software automatically maps source and target public folders, simplifying the migration process.

Migrate Microsoft 365 In-Place Archives:

EdbMails Office 365 migration tool allows you to migrate archive mailboxes from Exchange Online to selected mailboxes, whether they are primary or archive, in your target Microsoft 365 or On-Premises Exchange server.

Why is EdbMails the Best Software for Office 365 migration?

EdbMails stands out as the software that effectively addresses all the mentioned Office 365 migration requirements. Following are the additional features that enhance its reputation as a top rated Office 365 migration tool.

• Intuitive and User-Friendly Office 365 migration Software Interface

  EdbMails offers a user-friendly Office 365 migration interface, catering to individuals across various skill levels. Whether you're an experienced IT professional or a novice user on your first migration project, the migration interface allows you to complete the migration task within a few clicks. This user-centric approach ensures that regardless of your technical background, you can efficiently manage and execute your migration tasks with confidence and ease.

• Robust Security Measures during Office 365 Migration

  EdbMails uses secure Microsoft APIs for migration and performs the migration as per the flow guided by Microsoft. Your credentials and data are NOT stored on our servers. Your Office 365 credentials are not stored and safeguarded by OAuth 2.0 and TLS encryption during authentication. It uses modern authentication, which is based on MSAL (Microsoft Authentication Library and Microsoft Graph) and OAuth 2.0, is known to be a secure authentication method to access your Microsoft Office 365 account.

• Unrivaled Speed Migration with high performance

  EdbMails simplifies mailbox migration by allowing you to migrate multiple mailboxes at once. By default, it supports up to 10 mailboxes concurrently, ensuring a fast and efficient migration process. you can increase the concurrent mailbox count to a maximum of 20, further improving performance and migration speed.

• Automatic Management of Office 365 Throttling

  EdbMails automatically manages Office 365 throttling, ensuring a smooth migration experience. Our software is designed to optimize migration efficiency, even during peak usage hours on your Office 365 server. This allows you to transfer all your data in a single task while adhering to Microsoft's throttling protocols.

• Avoid Duplicate Data with Incremental Migration Assistance

  EdbMails offers invaluable support for incremental migration, a feature that effectively eliminates data redundancy when performing consequent migrations from the same computer to the same destination mailbox. This feature selectively migrates only newly received emails from the source server to the destination, saving valuable time, conserving bandwidth, and optimizing storage space on the target server.

• Automatic Mailbox Mapping Between Source and Target Servers

  EdbMails simplifies mailbox mapping with its automatic mapping feature. Select the option 'Map Mailboxes Automatically' mapping window to allow the software automatically map mailboxes between the source and the target servers. Additionally, you have the flexibility to manually map source mailboxes to specific target mailboxes and map source mailbox folders to designated target mailbox folders.

• Seamless Migration Without Server Downtime

  EdbMails ensures zero server downtime while you are performing Office 365 migration, even during standard business hours. The migration process does not disrupt email service availability, allowing users to access their source mailboxes throughout the migration. You can resume work in the target Office 365 tenant once the migration is complete.

• Customized Office 365 Migration Options

  EdbMails provides extensive granularity in migration options, allowing users to select specific mailboxes, folders, or individual items that precisely match their migration requirements. This level of flexibility grants complete control over the migration strategy. Whether prioritizing critical mailboxes, specific folders, or selective items, EdbMails supports optimizing the migration process to align with the Office 365 migration plans.

• Comprehensive Office 365 Migration Reporting

  EdbMails offers detailed Office 365 migration reports that provide a clear and comprehensive view of the migration project's progress. These reports include in-depth information on migrated items, encountered errors, and overall completion status. With these reports, users stay well-informed throughout the migration, enabling them to track its success and make informed decisions.

• 24/7 Free Tech Support

  EdbMails provides round-the-clock customer support dedicated to addressing any queries or issues that may arise during the migration process. The responsive support team is available to ensure a smooth and trouble-free migration experience from start to finish. Whether through live chat or phone call, you can ask for assistance whenever needed.

• Cost-Effective Office 365 Migration Solution

  EdbMails offers a cost-effective Office 365 migration solution suitable for businesses of various sizes. The pricing model is based on the number of source mailboxes, enabling proactive budget management and avoiding unexpected costs. The flexible lifetime pricing plans can be adjusted as the business grows. Additionally, the software includes 24/7 free technical support and free software upgrades, making it a smart investment for your Office 365 migration project.

Steps to migrate mailboxes from Office 365 using EdbMails

EdbMails stands out as the best Office 365 migration software. The below guide simplifies the migration process step-by-step. From initial setup to executing the migration, it ensures a smooth migration between Office 365 Tenants.

• Step 1: Download and Install EdbMails Office 365 Migration Software
  • Download and install the EdbMails application on your computer.

    

  • Launch the application and either 'Login' with the appropriate details or 'Start Your Free Trial' to verify the software functionality.

    

  • Select 'Office 365 Migration' from the dropdown options.

    

• Step 2: Connect to Office 365 Source Server
  • In the 'Connect to Office 365 (Source)' window, pick the authentication method, either 'Auto Registration' or 'Manual Registration’ to register EdbMails in Office 365 Azure Active directory and click 'Login'

    

  • Select the required connection method and follow the authentication process on the Microsoft sign-in page using the global admin account.
  • After successful authentication, select a method to load the mailboxes from the source Office 365 tenant.
• Step 3: Select the Mailboxes and Folders for migration
  • Choose the mailboxes and folders you want to migrate from the left pane of the migration window.

    

  • EdbMails offers you the flexibility to begin with a default setting that allows the migration of 10 mailboxes concurrently. If required, you can easily raise this limit to support up to 20 mailboxes, ensuring a faster and more efficient migration process.

    

  • Click 'Migrate to Office 365' to establish a connection with the target server.

    

• Step 4: Connect to the Target Office 365 Server
  • Follow the same procedure to connect the target Office 365 server. Select the required registration method, connection option, load mailboxes

    

• Step 5: Source and Target server Mailbox mapping
  • With EdbMails, you have the flexibility to choose the mailbox mapping method that suits your needs. Whether it's automatic mapping, manual mapping, or mapping based on previous migration settings, you're in control.

    

  • EdbMails lets you customize your Office 365 migration process precisely. Apply or exclude filters for criteria such as date range, sender, recipient, Cc, Bcc, read/unread status, and attachment names. You can also choose to skip standard folders or emails with attachments exceeding 150 MB.

    

• Step 6: Start the Tenant to Tenant Migration Process
  • Once you've set everything up, launch the migration and closely monitor its progress from start to finish. EdbMails provides a confirmation message after a successful transfer, and you can refer to the text-based Office 365 migration log report to validate the count of migrated items. You can even pause and resume the operation as needed.

    

  • Log in to your target server to ensure a smooth migration of items like emails, calendars, and contacts. EdbMails puts you in control of your Office 365 migration, ensuring a hassle-free experience.