Export selected emails, folders and its items from OST file to PST
When exporting the OST file to PST, the original OST file may contain all the emails and folders. Due to certain requirements, you may need to export or migrate only selected emails and folders rather than all the contents. For instance, the junk email folders get accumulated with spam and unwanted mails over time. Exporting all such items from OST to PST makes the target PST file size very large leading to corruptions.
The native or Microsoft manual method of exporting OST to PST from Outlook may not filter out all such items. EdbMails OST to PST converter comes with advanced filter options that enable you to export selected emails, folders, and items to PST files. Simply set the condition to include/ exclude items from the export operation based on items received After/Before date, Subject, From, To, Cc, Bcc etc. during the export.
This feature can be beneficial in many real-time scenarios, such as:
- Exporting specific emails: Sometimes, you may only need to export specific emails from an OST file to PST, for example, emails related to a particular project, from a specific sender or in a date range. The filter option in EdbMails helps you to set specific criteria such as date range, sender, subject, and attachment to export only the required emails.
- Exporting specific folders: You may have multiple folders in your OST file such as Inbox, Drafts, Sent, Custom Folders, and may need to export only specific folders to PST. With EdbMails, you can select the required folders and export them to PST. This feature is especially useful when you have limited storage space or when you want to organize the emails and leave behind folders such as Junk Emails, Conversation History and so on.
- Exporting specific items: In addition to exporting specific emails or folders, you may need to retrieve and export only specific mailbox items such as contacts, calendar entries, or tasks from an OST file to PST. With EdbMails, you can select the required items based on your requirements and export them to PST.
- Removing unwanted items: In some cases, you may have unwanted items in the OST file, such as duplicate emails, spam emails, or emails with large attachments. With EdbMails, you can set filters to exclude such items during the export process, resulting in a clean and organized PST file that you can easily import into Outlook.
How to use the include and exclude filter settings in EdbMails?
- Include/ Exclude filters for export and migration
EdbMails includes various filter options based on Date, Subject, Attachments, Sender and Recipient Address, Cc and Bcc that you can use to filter your emails. Learn more about the EdbMails filter options.
- Exclude Standard Folders:
If you do not require the export of some standard Outlook folders, click the button ‘Exclude Standard / Custom folders’.
- If you do not require the export of some standard Outlook folders, click the button ‘Exclude Standard / Custom folders’.
You can exclude the folders like Inbox, Contacts, Calendars, Tasks, Journal, Sent Items, Outbox, Drafts, Notes, Deleted Items. By default, the Conversation History and Junk Email folders are excluded.
- Exclude Custom Folders
The Custom folders are those which are created by the users. EdbMails provides an option to exclude the custom folders from the export operation. Just type the folder name, click ‘Add’ and click ‘OK’.
