G Suite to Office 365 Migration

Before initiating the migration from Google Workspace to Office 365, ensure the following requirements are completed to guarantee a secure, uninterrupted, and successful data transfer.

Step 1: Source Google Workspace Requirements

• An active Google Workspace Admin account with Super Administrator privileges
• API access is enabled in the Google Workspace Admin console
• A Service Account created in Google Cloud Console
• Domain-wide delegation enabled for the Service Account
• Required API scopes configured for Gmail, Contacts, and Calendar access

 Steps to Configure a Google Workspace (G Suite) Admin Account

Step 2: Target Office 365 Tenant Requirements

• Prepare your target Office 365 tenant before starting the migration process.

   Refer to the Tenant roadmap for Microsoft 365.

• A suitable Office 365 license assigned to all target mailboxes ( Business or Enterprise plan as required)
• Ensure that you have a global admin account with a mailbox for Auto Registration of the EdbMails application on your Entra ID (Azure Active Directory). However, you can use either a global admin account or any user account with full access rights in the Manual Registration method.
• Ensure that your network and bandwidth capacity are sufficient to support the migration process. Review Microsoft 365 network planning guidelines, performance factors, and migration best practices to avoid delays and ensure smooth data transfer.

Follow the steps below to migrate mailboxes, contacts, and calendars from Google Workspace to Office 365 using EdbMails.

• Step 1: Download the EdbMails Application

  • Download and install the EdbMails application on your computer.

     See EdbMails system requirements for G Suite migration.

    

  • Enter your registered email address and password, then click ‘Login’. If you have not created an account yet, choose ‘Start Your Free Trial’ to continue using the trial version.

    

  • Select the option ‘G Suite Migration’.

    

  • Select ‘G Suite to Office 365 Migration’.

    

  • You can proceed with the default job name, or click ‘New Job’ to create and assign a custom name of your choice.

    

• Step 2: Connect to Source G Suite Server

  • Enter the admin email address, click ‘Browse’ to select the JSON file you downloaded from the Google Cloud Console, and then click ‘Login’.

     Steps to Create a Google Cloud Project and Download the JSON File

    

  • Select one of the methods to load the mailboxes, then click ‘Next’.

    

  • Select the mailboxes you want to migrate, then click ‘Next’ to continue.

    

• Step 3: Connect to the target Office 365 server

  • Click the ‘Add New Connection’ button to establish a new connection to the target Office 365. To use the previous connection, select it from the connection list and click the ‘Connect to Existing’ button to proceed.

    

  • Select the required connection method and click the ‘Next’ button.

    

  • Select one of the authentication methods, then click the ‘Login’ button to continue.

      Connect to Office 365 server using secure modern authentication

    

  • Authenticate on Microsoft sign-in page.

    

  • Select one of the methods to load the mailboxes. You can choose ‘Load Mailboxes Automatically’ or load them using a CSV file, then click Next.

    

• Step 4: Map source and target mailboxes

  • Choose the required mailbox mapping option, then click ‘Continue’.

    

  • EdbMails automatically creates the required mailboxes on your target Office 365 server and assigns the necessary licenses.

      Learn more about automatic mailbox creation in the target Office 365 server.

    

• Step 5: Start G Suite to Office 365 Migration

  • Click the 'Start Migration’ button to initiate the migration process.

    

  • Track the migration progress using the progress bar. Once the migration is complete, EdbMails prompts you to review the migration status. Click the ‘View Logs’ button to access the migration report, then log in to the target server to verify the migrated items.

    

Once the Google Workspace to Office 365 migration is complete, perform the following steps to finalize the transition and ensure that users can access their mailboxes in the new environment:

1. Update MX and DNS Records

Modify your domain’s MX records to point to Office 365 so that new incoming emails are routed to the migrated mailboxes. Additionally, configure the Autodiscover DNS record to enable Outlook and other clients to connect seamlessly to the Office 365 environment.

2. Create or Update Outlook Profiles

Ensure each user has the latest version of Outlook installed. Create a new Outlook profile or update existing profiles to point to the Office 365 server. This ensures Outlook connects correctly to the migrated mailboxes with the appropriate settings.

3. Verify Mail Flow and Functionality

Confirm that users can send and receive emails, access calendar entries, and view contacts in Office 365. Validate that shared mailboxes, archive mailboxes, and other migrated items are accessible and functional.