What should be completed before SharePoint migration starts?

Complete source inventory, target design, site mapping, app registration, pilot planning, migration-wave scheduling and validation ownership before large production runs.

Why is target mapping important before migration?

It ensures each source site moves to the intended destination and reduces the risk of misplaced or incorrectly organized content.

Should users stop using SharePoint before the first migration pass?

Not always. If the source remains active, plan a later incremental pass to process supported new or modified content before cutover.

What makes a good pilot site?

Choose a representative site with realistic content, mapping and validation requirements rather than only the simplest site.

Does pre-migration planning replace the migration tool?

No. Planning defines scope, architecture and governance; EdbMails is then used to execute the supported migration workflow.

Do I need Microsoft Entra applications configured during planning?

Yes. Prepare separate Source and Target Microsoft Entra applications, add the documented permissions and grant admin consent before the planned migration window.

How should I plan migration waves?

Group sites by department, risk, geography, ownership or size and complexity so each wave can be migrated and validated in a controlled sequence.

What belongs in a source-site inventory?

List source site collections and subsites, identify owners and business purpose, record critical libraries, flag obsolete sites and determine which sites are in scope.

How do I plan for changes made while migration is underway?

Decide when the final incremental pass will run. EdbMails supports later passes for supported new or modified content when the documented incremental conditions are maintained.

How do I decide which sites are in scope for migration?

Use the migration objective and source inventory to separate business-critical sites from inactive, duplicate or obsolete ones, then confirm the approved scope before production runs.

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EdbMails lets you recover corrupted, damaged, and offline Exchange EDB files, convert EDB mailboxes to PST format, and directly migrate mailbox data to Office 365 and live Exchange Server.

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Recover corrupted, damaged, offline EDB files and convert Exchange EDB mailboxes to PST file format

Public Folder to Exchange

Migrate public folders from an Exchange offline EDB file to live Exchange Server

EDB to Live Exchange Migration

Directly migrate offline Exchange database (EDB) files to live Exchange server

Archive Mailbox to Office 365

Migrate archive mailboxes from offline EDB files directly to Office 365

EDB to Office 365 Migration

Directly migrate offline Exchange database (EDB) files to Office 365

Public Folder to Office 365

Migrate public folders from an offline Exchange EDB file to Office 365

OST, PST, MBOX, NSF, EML, MSG Export and Migration

EdbMails lets you to recover OST and PST files, export OST, PST, MBOX, NSF, EML, and MSG files to PST files, and directly migrate OST, PST, MBOX, and NSF mailbox data to Office 365 and live Exchange Server.

OST Recovery and Migration

Recover offline OST files, convert OST to PST, and migrate OST to Office 365 and Exchange Server

PST Recovery and Migration

Recover Outlook PST files , Export PST to PST, migrate PST to Office 365 and Exchange Server

MBOX Export and Migration

Export MBOX to PST, migrate MBOX to Office 365 and Exchange Server

NSF Export and Migration

Export NSF to PST, migrate NSF to Office 365 and Exchange Server

EML to PST Export

Convert EML files to Outlook PST files

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Convert Outlook PST file to MSG file format

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Export MSG files to Outlook PST files

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EdbMails lets you securely migrate mailboxes across Microsoft 365, Exchange, Google Workspace (G Suite), and IMAP-supported servers such as Outlook, Gmail, Zimbra, Zoho Mail, and cPanel, ensuring zero downtime.

Office 365 Migration

Migrate between Office 365 tenants, Office 365 to Exchange, Office 365 to PST, PST files to Office 365.

Exchange Migration

Migrate between any Exchange Servers, Exchange to Office 365, Exchange to PST, PST files to Exchange.

Tenant to Tenant Migration

Migrate Mailboxes, Public Folders, Archive Mailboxes between Office 365 Tenants.

Exchange to Office 365

Migrate Mailboxes, Public Folders, Archive Mailboxes from live Exchange server to Office 365.

Office 365 to IMAP

Migrate Office 365 to IMAP, Office 365 to Gmail, Office 365 to Outlook, Office 365 to Zoho etc.

Exchange to IMAP

Migrate from live Exchange Server to IMAP servers such as Gmail, Outlook, and Zoho Mail.

Public Folder to Office 365

Migrate Public Folders between Office 365 tenants with complete folder hierarchy and mailbox data integrity.

Exchange to PST

Export live Exchange Server mailboxes, public folders, and archive mailboxes to Outlook PST files.

SharePoint, OneDrive & Microsoft Teams Migration

EdbMails lets you migrate SharePoint sites, OneDrive data, Microsoft Teams, teams, channels, chats, permissions, and documents between Microsoft 365 tenants while maintaining the existing folder structure and data integrity.

SharePoint Online Migration

Migrate documents, lists, files and folders from SharePoint sites.

OneDrive for Business Migration

Migrate documents, lists, files, folders, private chats from OneDrive.

Microsoft Teams Migration

Migrate Teams, chats, channels, documents, files and folders etc.

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EdbMails offers secure Google Workspace migration to Office 365, Exchange, or IMAP, and export to PST covering emails, contacts, calendars and tasks.

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Migrate emails, calendars, contacts, tasks from Google Workspace to Google Workspace, office 365, Exchange and IMAP. Export to PST

Google Workspace to Office 365

Migrate emails, calendars, contacts, tasks from Google Workspace / G Suite to Office 365

Google Workspace to Exchange Server

Migrate emails, calendars, contacts, tasks from Google Workspace / G Suite to on-Premise Exchange Server

Google Workspace to IMAP

Migrate emails, calendars, contacts, tasks from Google Workspace / G Suite to IMAP, Outlook, Zimbra, Zoho etc.

Google Workspace to Google Workspace

Migrate emails, calendars, contacts, tasks between two Google Workspace / G Suite tenants

Google Workspace to PST

Export emails, calendars, contacts, tasks from Google Workspace / G Suite to Outlook PST files

IMAP Migration

EdbMails IMAP Migration tool lets you easily migrate emails from IMAP servers such as Outlook, Gmail, Zoho Mail, Zimbra, cPanel, and more. Supports IMAP to IMAP, Office 365, Exchange Server, PST, and bulk PST to IMAP migration.

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Backup and migrate emails from IMAP servers to PST, Office 365, and On-Premises Exchange Server

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Migrate emails, folders, and attachments from IMAP servers to Office 365

IMAP to Exchange

Migrate emails, folders, and attachments from IMAP servers to on-premises Exchange Server

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Export emails, folders, and attachments from IMAP servers to Outlook PST files for backup

PST to IMAP

Migrate emails, folders, and attachments from bulk PST files to IMAP servers

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EdbMails Duplicate Remover lets you easily remove duplicate items from Office 365 and Exchange Server, and from IMAP, Outlook, Gmail, Zimbra, Zoho Mail, etc., ensuring a clean and organized mailbox.

Remove Duplicates

Easily clean up your Office 365, Exchange, Outlook and IMAP accounts by removing duplicate emails.

Remove Duplicates from Office 365

Remove duplicate emails, calendars, contacts, journal tasks, etc. from Office 365.

Remove Duplicates from Exchange Server

Remove duplicate emails, calendars, contacts, journal tasks, etc. from live Exchange Server.

Remove Duplicates from IMAP, Outlook

Remove duplicate emails, attachments from IMAP, Outlook, Gmail, Zimbra, Zoho Mail etc.

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EdbMails enables secure, automated backup and recovery for Microsoft 365 services including Exchange Online, SharePoint, OneDrive, Teams, and Live Exchange Server with complete data protection and restore flexibility.

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Incremental, Granular, Encrypted and Compressed Office 365 Mailboxes Backup

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Incremental, Granular, Encrypted and Compressed Exchange Mailboxes Backup

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Backup Online site collections, Team sites, Office 365 groups, all documents etc.

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EdbMails Data Recovery Software lets you recover permanently deleted data, including photos, videos, documents, and archived files, from partitions on hard drives, SSDs, USB drives, SD cards, and external storage devices.

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Recover and restore permanently deleted data from hard drives, SSDs, USB drives, SD cards, and etc.

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SharePoint Pre-Migration Planning

Prepare Your SharePoint Migration Before Moving Data

Prepare for SharePoint migration by checking your existing sites, content, ownership, permissions, destination structure, and migration scope before any transfer begins. This EdbMails guide outlines the key planning tasks that help teams avoid preventable errors and organize a smoother tenant transition.

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What SharePoint Pre-Migration Planning Involves

SharePoint pre-migration planning prepares the source environment, target tenant, access model, site mapping and migration schedule before data movement begins. Good preparation reduces avoidable migration errors and makes pilot testing, production waves and final cutover easier to manage.

EdbMails supports the migration execution phase with source/target connections, site selection, mapping, multiple-site migration, incremental processing and logs. The planning activities on this page should be completed before large production runs.

Define the migration objective

Start by documenting why the migration is happening. A tenant consolidation, acquisition, divestiture, department move or Microsoft 365 reorganization can require different site-selection and target-mapping decisions.

Create the source-site inventory

List source site collections and subsites.

Identify owners and business purpose.

Record critical document libraries and content areas.

Identify inactive, duplicate or obsolete sites.

Determine which sites are in scope for migration.

Design the target SharePoint environment

Define target site URLs and names.

Decide which source sites map to which target sites.

Identify sites that need target-side preparation.

Record ownership and governance changes.

Document whether source and target information architectures differ.

Prepare Microsoft Entra applications

The current EdbMails SharePoint workflow requires separate Microsoft Entra applications for the Source and Target tenants. Complete the app registrations, add the documented permissions and grant admin consent before the planned migration window.

Plan migration waves

Wave strategy	Example
By department	Finance, HR, Sales and Operations migrate in separate waves.
By risk	Lower-risk sites migrate first; highly critical sites move after the process is proven.
By geography	Regional SharePoint sites migrate during local maintenance windows.
By ownership	Sites are grouped according to business or site owners for coordinated validation.
By size/complexity	Large or complex sites are scheduled separately from simpler migrations.

Plan the pilot migration

Select a representative site that includes normal business content rather than choosing only an empty or simple site. Validate source connectivity, target connectivity, site mapping, migrated content and migration logs. Use the pilot findings to refine the remaining migration plan.

Plan for active source changes

If users continue working in SharePoint while migration is underway, define when the final incremental pass will run. EdbMails supports later migration passes for supported new or modified content when the documented incremental conditions are maintained.

Prepare the validation plan

Define which sites require business-owner approval.

Specify representative lists, libraries, files and folders to check.

Identify critical permissions and metadata that require validation.

Assign owners to investigate failed or skipped migration operations.

Document the criteria for declaring a migration wave complete.

Pre-migration readiness checklist

Source inventory completed.

Migration scope approved.

Target architecture documented.

Site mapping prepared.

Source and Target Entra applications configured.

Pilot site selected.

Migration waves scheduled.

Incremental cutover plan defined.

Validation owners assigned.

Frequently Asked Questions

What should be completed before SharePoint migration starts?
Complete source inventory, target design, site mapping, app registration, pilot planning, migration-wave scheduling and validation ownership before large production runs.
Why is target mapping important before migration?
It ensures each source site moves to the intended destination and reduces the risk of misplaced or incorrectly organized content.
Should users stop using SharePoint before the first migration pass?
Not always. If the source remains active, plan a later incremental pass to process supported new or modified content before cutover.
What makes a good pilot site?
Choose a representative site with realistic content, mapping and validation requirements rather than only the simplest site.
Does pre-migration planning replace the migration tool?
No. Planning defines scope, architecture and governance; EdbMails is then used to execute the supported migration workflow.
Do I need Microsoft Entra applications configured during planning?
Yes. Prepare separate Source and Target Microsoft Entra applications, add the documented permissions and grant admin consent before the planned migration window.

How should I plan migration waves?
Group sites by department, risk, geography, ownership or size and complexity so each wave can be migrated and validated in a controlled sequence.
What belongs in a source-site inventory?
List source site collections and subsites, identify owners and business purpose, record critical libraries, flag obsolete sites and determine which sites are in scope.
How do I plan for changes made while migration is underway?
Decide when the final incremental pass will run. EdbMails supports later passes for supported new or modified content when the documented incremental conditions are maintained.
What should the validation plan cover?
Define which sites need business-owner approval, specify representative lists, libraries, files and folders to check, identify critical permissions and metadata, and assign owners to investigate failed or skipped operations.
How do I decide which sites are in scope for migration?
Use the migration objective and source inventory to separate business-critical sites from inactive, duplicate or obsolete ones, then confirm the approved scope before production runs.

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