Microsoft Teams Chats and Channels Migration

• If a channel was created for a specific project, administrators can migrate it to another Team after the project is completed, so only the project-related data is stored and kept organized.
• When an organization merges with or acquires another company, Teams channels or entire Teams may need to be migrated so all users can collaborate in a single, unified environment.
• When a project is completed, migrating the channel helps ensure that all project-related conversations, files, and history are preserved in one assigned Team without losing any important data.
• When an organization restructures or rebrands its business, migrating Teams channels helps move existing data to new channels that reflect the updated structure or brand.

On Source server:

1. Get the appropriate SharePoint source server URL, Admin center url, Office 365 Admin account and Password.
2. Grant admin access to each Team site. You can choose to let EdbMails automatically grant admin access through the SharePoint login window.

   However, if you prefer to grant admin access manually, refer to the link below:

     Steps to add Global admin as a member of each Team site on the source server

On Target server:

1. Get the appropriate SharePoint target server URL, Admin center url, Office 365 Admin account and Password.
2. Create the Teams sites on the target server. EdbMails can automatically create these sites, saving time and effort.

     Steps to create a Team site

3. Make sure each Team site on the target server has admin access. EdbMails can handle this automatically through the SharePoint login window. If you’d rather do it yourself, follow the manual steps in the link below.

     Steps to add Global admin as a member of each Team site on the target server

Step 1: Download and Install EdbMails

• Download and install the EdbMails Microsoft Teams migration software on your computer.

  

• Launch the EdbMails software, enter the email address & password and click the ‘Login’ button or click the ‘Start Your Free Trial’.

  

• Select ‘SharePoint Sites, OneDrive, Teams, Migration’.

  

• Select ‘O365 Groups & Teams Migration’.

  

• You can either keep the default job name or click the ‘New Job’ button to change the job name.

  

• Select the ‘Migrate Teams channel and private chat messages’ option.

  

Step 2: Connect to Source server

• Enter the source SharePoint server URL, admin center URL, Office 365 Global admin account email address and password.
• Then, click the ‘Grant Required Permissions’ button.

  

• Check the option ‘Grant permissions to selected SharePoint sites’
• Check the option ‘All Sites (Members) or ‘Only selected Sites (Members)’

  

• A PowerShell window will appear in the taskbar, prompting you to authenticate on the Microsoft Sign-In page with a Global admin account.

  Note: Keep checking the taskbar, as you may be prompted to authenticate multiple times.

  

• Select the required sites to set the permissions from the list, then click ‘Continue’.

  

• A PowerShell window will pop up in the taskbar, asking you to sign in with a Global Admin account on the Microsoft Sign-In page.

  

• After signing in, you’ll see the progress of admin access being granted to the selected SharePoint sites.

  

• Once permissions are granted to the selected sites, a confirmation message will appear.

  

• If you want to manually grant the admin access, refer to the link below:

   Steps to add Global admin as a member of each Team site on the source server

• Select one of the authentication methods and click the ‘Login’ button to continue.

  

   Click here for the steps to manually register the EdbMails application in Azure Active Directory (AD)

• Select one of the methods to load the SharePoint Sites. If you have additional sites that are not listed you load the sites using .CSV file

  

Step 3: Select Microsoft Teams sites

• Select the Teams sites you want to migrate and click ‘Next’ to continue.

  

Step 4: Connect to target Teams server

• Enter the target SharePoint server url, admin center url, Office 365 Global admin account email address and password.
• Then, click the ‘Grant Required Permissions’ button.

  

• Check the option ‘Grant permissions to selected SharePoint sites’.
• Select either ‘All Sites (Members)' or ‘Only selected Sites (Members)’.

  

• A PowerShell window will appear in the taskbar, prompting you to authenticate on the Microsoft Sign-In page with a Global admin account.

  Note: Keep checking the taskbar, as you may be prompted to authenticate multiple times.

  

• Select the required sites to set the permissions from the list, then click ‘Continue’.

  

• A PowerShell window will pop up in the taskbar, asking you to sign in with a Global Admin account on the Microsoft Sign-In page.

  

• After signing in to the target server, you’ll see the progress of admin access being granted to the selected SharePoint sites.

  

• Once permissions are granted to the selected sites, a confirmation message will appear.

  

• If you want to manually grant the admin access, refer to the link below:

  Steps to add Global admin as a member of each Team site on the target serve

• Select one of the authentication methods and click the ‘Login’ button to continue.

  

   To manually register the EdbMails application in Azure Active Directory (AD), click here for the steps.

• Select one of the methods to load the SharePoint Sites. If you have additional sites that are not listed you load the sites using .CSV file

  

Step 5: Microsoft Teams source and target sites mapping

• Select an option to map the Teams sites between the source and the target servers.
• EdbMails Automatically maps the Teams sites between the source and the target servers. Also, you can manually map the sites or select the option to map using previous migration mapping.

  

Step 6: Start Microsoft Teams Migration

• Verify the sites mapping between the source and target servers, then click the ‘Start Migration’ button to initiate the migration.

  

• During the migration, you can monitor the progress in real-time. EdbMails also allows you to pause and resume the migration whenever needed. Once the migration is complete, a message will appear prompting you to review the migration status.

  

• Click the ‘View Log’ button to verify the migrated items from each folder with the items count.