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    • EDB Recovery and MigrationRecover EDB to PST, EDB to Office 365 and Exchange NO Duplicate Migration
    • OST Recovery and MigrationRecover OST to PST, OST to Office 365 and Exchange Migration
    • PST Recovery and MigrationRecover Outlook PST, PST to Office 365 and Exchange Migration
    • MBOX Export and MigrationExport MBOX to PST, MBOX to Office 365 and Exchange Migration
    • NSF Export and MigrationExport NSF to PST, NSF to Office 365 and Exchange Migration
    • EML to PST ExportEML files export to Outlook PST format
    • PST to MSG ExportOutlook PST files export to MSG format
    • MSG to PST ExportExport MSG files Outlook PST files
    Exchange and Office 365 Migration
    • Exchange Server MigrationMigrate Exchange 2007, 2010, 2013, 2016, 2019 to Office 365 tenants. Also, migrate between Exchange servers and PST
    • Office 365 MigrationMigrate Source Office 365 tenants to Destination Office 365 tenants. Also, migrate to Exchange Server and PST
    • IMAP Email Backup & MigrationMigrate all IMAP email servers (Gmail, Zimbra, Zoho, Yahoo etc.), Office 365, Exchange and Backup to Outlook PST
    • SharePoint Online MigrationMigrate documents, files and folders from SharePoint sites
    • OneDrive for Business MigrationMigrate documents, files and folders from OneDrive
    • Microsoft Teams MigrationMigrate Teams, documents, files and folders etc.
    Exchange and Office 365 Backup
    • Office 365 BackupIncremental, Granular, Encrypted and Compressed Office 365 Mailboxes Backup
    • Exchange Server BackupIncremental, Granular, Encrypted and Compressed Exchange Mailboxes Backup
    • SharePoint, OneDrive & Teams BackupBackup Online site collections, Team sites, Office 365 groups, all documents etc.
    • Duplicate Remover - Office 365 & Exchange Remove duplicate emails, calendars, contacts, journal etc. from Office 365 and Exchange
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User’s Manual
PST Recovery and Migration

User Manual

User Manual

  • Overview
  • System Requirements
  • Installation
    • Installation process
    • Reinstall or Upgrade
    • How to uninstall
  • Initial Setup
  • FAQ
    • Outlook PST Converter
    • PST to Office 365 Migration
    • PST to Exchange Migration
  • Videos
    • Outlook PST Converter
    • PST to Office 365 Migration
    • PST to Exchange Migration
  • Screenshots
    • Outlook to PST
    • PST to Office 365 Migration
    • PST to Exchange Migration
  • How it works?
    • Outlook PST Converter
    • PST to Office 365 Migration
    • PST to Exchange Migration
  • Connect to Exchange server for multiple mailboxes migration
    • Connect with Global Admin
    • Connect with Individual user's credentials using CSV file
    • Connect using full access permission
    • Connect individual users for Single / Specific user Migration
  • Connect to Hosted Exchange for its Migration
    • Connect with Full Access permissions
    • Using multiple user credentials with CSV file
    • Connecting to Individual user for its migration
  • Connect to Office 365
    • Connect with Global Admin
    • Connect to Office 365 with full access permission
    • Connect to Office 365 with CSV file option
    • Connect to Office 365 as single user mailbox
  • Set Exchange Server Impersonation rights
    • Exchange 2007 and below
    • Exchange 2010, 2013, 2016 and 2019
    • Set using Exchange Server GUI
  • Incremental Migration
  • Exchange Throttling Policy
  • Map the Mailboxes
  • Multifactor Authentication
    • Enable MFA in Office 365
    • Create App password for MFA
    • Disable Security Defaults
  1. Home
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  3. Step by Step Guide to Migrate PST to Live Exchange Server
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PST to Exchange Migration Step by Step Guide

Migrating PST files to an Exchange Server is an essential step for businesses aiming to improve email management, enhance data security, and facilitate better collaboration. Over time, PST files can accumulate and become challenging to manage, leading to potential data loss, security vulnerabilities, and slower performance. By moving these files to the Exchange server, organizations can centralize their email data, making it easier to manage, back up, and secure. This transition also reduces the risk of corruption or accidental loss of important emails, making Exchange a more reliable platform for enterprise communication.

EdbMails PST to Exchange Migrator simplifies this migration process and offers added benefits, such as the ability to recover and migrate data from corrupt, damaged, and password-protected PST files. The tool supports PST files from all versions of Outlook, including 2003, 2007, 2010, 2013, 2016, and the latest versions. It is compatible with all Exchange Server versions, including 2007, 2010, 2013, 2016, and 2019. With zero data loss and automatic mailbox mapping, EdbMails ensures that your migration is quick, accurate, and secure.

Convert PST to Exchange

This step-by-step guide will help you import your PST files into the Exchange server with ease, ensuring a smooth migration without any server downtime. With EdbMails, businesses of all sizes can confidently migrate their PST files to Exchange server, ensuring a more organized and secure email environment.

  1. Prerequisites to migrate PST to Exchange server

    Create mailboxes on the Exchange server

    • Before migration, it's important to ensure that mailboxes are created on the target server. You can choose the option to allow EdbMails to automatically create mailboxes on the target server. However, if you prefer to create mailboxes manually, refer to the link below.

        See how to create mailboxes in Exchange server

    • If you want to migrate to the Exchange Public folder, refer to the link below to create a public folder on Exchange server and assign the required permissions to the admin user.

        Steps to create Public folder in Exchange server and assign admin permissions.

    Configure the throttling and message-size limits

    • For a successful PST to Exchange migration, it is important to address throttling policies. Migration activities, being resource-intensive and Microsoft may impose throttling to maintain server performance and stability. Configuring throttling settings ensures smooth and uninterrupted data transfer during the migration process.

       Steps to set up custom EWS throttling policies on Exchange server

    • To successfully migrate larger emails and attachments without encountering delivery errors, timeouts, or performance issues, set the message size limit to the maximum value (150MB).

       Steps to set up change message size limits on Exchange server

  2. Steps import PST to Exchange server

      • Step 1: Download and Install the EdbMails application

        • Download and install the EdbMails application on the computer having Windows operating system.

          EdbMails software installation

           See a detailed list of EdbMails system requirements to import PST to Exchange server.

        • Launch the EdbMails application.
        • Enter the email address & password and click ‘Login’ or ‘Start Your Free Trial’.

          Login to EdbMails application

        • Select ‘Outlook PST Recovery and Migration'

          Select PST Recovery and Migration

        • Select ‘PST to Live Exchange’.

          Select PST to Office 365

        • You can either keep the default job name or click the ‘New Job’ button to change the job name.

           Enter PST to Exchange job name

      • Step 2: Select the offline PST file

        • Click ‘Browse for PST file’.

          Browse for PST file

        • Select the offline PST file from your local drive, or from a shared network location with read and write permissions enabled. Once selected, click ‘Next’ to proceed.

          Select PST file

        • EdbMails automatically scans your PST file and recovers data even if the file is corrupted.

          Recovery operation progress

        • Once the recovery is complete, the full folder structure appears in the left pane. You can expand the folders to preview the recovered content. The built-in preview feature allows you to directly view emails, contacts, calendars, tasks, notes, and other mailbox items.
      • Step 3: Select mailbox /folders for migration

        • Choose the mailbox or folders you wish to migrate, then click the ‘Next’ button to proceed with the process.

          Select mailboxes or folders

      • Step 4: Connect to target Exchange server

        • Click on the ‘Add New Connection’ button to set up a connection to the target Exchange server. If you want to use a previously established connection, simply select it from the list and click ‘Connect to Existing’ to continue.

          Click Add New Connection

        • Choose the appropriate options to connect to your target Exchange server. If you opt to connect using a global admin account, make sure that impersonation rights are set.

            Different options to connect to Exchange server in EdbMails

        • Click the ‘Next’ button.

          Select required connection option

        • Enter the target Exchange server details and click the ‘Login’ button.

          Connect to the target Exchange server

        • EdbMails automatically loads mailboxes from the Exchange server. However, due to Microsoft API limitations, only 100 mailboxes can be displayed. If there are more than 100 mailboxes, you can load them using the CSV file method.

          Select the option to load the mailboxes

      • Step 5: Map mailbox from PST to Exchange server

        • Select the required mailbox mapping option.

          Choose mailbox mapping option

        • If EdbMails is installed on your Exchange server, you have the option to automatically create mailboxes on the target Exchange server.

           See How to automatically create mailboxes on target Exchange server?

           Once the mailboxes are created on the target server, EdbMails automatically maps the mailboxes and folders between the source and target servers. For greater flexibility, you can also manually map source folders and subfolders to specific target locations as needed.

          Mapping PST to Exchange mailboxes

      • Step 6. Migrate from Outlook PST to Live Exchange server

        • Verify the mailbox mapping.
        • Click the ‘Settings’ button to customize your migration process. For example, the date filter lets you migrate only the items received after, before, or within a specific date range. Similarly, you can apply filters based on subject, sender, recipient, or read and unread status of the messages.
        • Click ‘Start Migration’ to begin the migration process.

          Start Exchange Migration

        • The migration process has now started. Once it’s complete, a confirmation message will appear. Click the ‘View Logs’ button to access the detailed migration report, which displays the complete migration status along with the number of items migrated in each folder.

          PST to Exchange migration progress

Benefits of EdbMails to to import PST to Exchange server

  1. Direct migration capability

    EdbMails allows you to migrate PST files directly to a live Exchange server, removing the need for any extra steps. This simplifies the entire process, helping businesses complete the migration faster without server downtime, all while keeping the data safe and intact.
  2. Support for all Exchange server versions

    EdbMails is compatible with various Exchange server versions including 2019, 2016, 2013, 2010, and 2007. This flexibility allows organizations to migrate PST files regardless of their current or target Exchange environment. It ensures seamless integration across diverse infrastructures.
  3. Automatic mapping of mailboxes

    EdbMails automatically maps source mailboxes and folders to their corresponding target locations on the Exchange server. This feature saves time and reduces manual effort. Users can also customize mappings for specific organizational needs.
  4. Detailed reporting

    EdbMails offers comprehensive and transparent reporting, including migration status and folder-wise item counts—making it easier to monitor and verify the entire process. These reports are valuable for auditing, troubleshooting, and maintaining full control over the migration from start to finish.
  5. Import PST files of any size

    EdbMails handles PST files of any size efficiently. Whether dealing with small individual files or large enterprise-level data, the tool ensures consistent performance. This capability makes it ideal for businesses with extensive email archives.

Additional resources

  • EdbMails Outlook PST Repair tool
  • Outlook PST Recovery Step by Step Guide
  • Steps to import PST to Office 365
  • Steps to import bulk PST files to Exchange server
  • EdbMails PST to Office 365 Migrator
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IntroductionMigration PrerequisitesSteps for MigrationBenefits of EdbMails

PST to Exchange migration

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