PST to Exchange Migration Step by Step Guide

Create mailboxes on the Exchange server

• Before migration, it's important to ensure that mailboxes are created on the target server. You can choose the option to allow EdbMails to automatically create mailboxes on the target server. However, if you prefer to create mailboxes manually, refer to the link below.

    See how to create mailboxes in Exchange server

• If you want to migrate to the Exchange Public folder, refer to the link below to create a public folder on Exchange server and assign the required permissions to the admin user.

    Steps to create Public folder in Exchange server and assign admin permissions.

Configure the throttling and message-size limits

• For a successful PST to Exchange migration, it is important to address throttling policies. Migration activities, being resource-intensive and Microsoft may impose throttling to maintain server performance and stability. Configuring throttling settings ensures smooth and uninterrupted data transfer during the migration process.

   Steps to set up custom EWS throttling policies on Exchange server

• To successfully migrate larger emails and attachments without encountering delivery errors, timeouts, or performance issues, set the message size limit to the maximum value (150MB).

   Steps to set up change message size limits on Exchange server

• • Step 1: Download and Install the EdbMails application

    • Download and install the EdbMails application on the computer having Windows operating system.

      

       See a detailed list of EdbMails system requirements to import PST to Exchange server.

    • Launch the EdbMails application.
    • Enter the email address & password and click ‘Login’ or ‘Start Your Free Trial’.

      

    • Select ‘Outlook PST Recovery and Migration'

      

    • Select ‘PST to Live Exchange’.

      

    • You can either keep the default job name or click the ‘New Job’ button to change the job name.

      

  • Step 2: Select the offline PST file

    • Click ‘Browse for PST file’.

      

    • Select the offline PST file from your local drive, or from a shared network location with read and write permissions enabled. Once selected, click ‘Next’ to proceed.

      

    • EdbMails automatically scans your PST file and recovers data even if the file is corrupted.

      

    • Once the recovery is complete, the full folder structure appears in the left pane. You can expand the folders to preview the recovered content. The built-in preview feature allows you to directly view emails, contacts, calendars, tasks, notes, and other mailbox items.

  • Step 3: Select mailbox /folders for migration

    • Choose the mailbox or folders you wish to migrate, then click the ‘Next’ button to proceed with the process.

      

  • Step 4: Connect to target Exchange server

    • Click on the ‘Add New Connection’ button to set up a connection to the target Exchange server. If you want to use a previously established connection, simply select it from the list and click ‘Connect to Existing’ to continue.

      

    • Choose the appropriate options to connect to your target Exchange server. If you opt to connect using a global admin account, make sure that impersonation rights are set.

        Different options to connect to Exchange server in EdbMails

    • Click the ‘Next’ button.

      

    • Enter the target Exchange server details and click the ‘Login’ button.

      

    • EdbMails automatically loads mailboxes from the Exchange server. However, due to Microsoft API limitations, only 100 mailboxes can be displayed. If there are more than 100 mailboxes, you can load them using the CSV file method.

      

  • Step 5: Map mailbox from PST to Exchange server

    • Select the required mailbox mapping option.

      

    • If EdbMails is installed on your Exchange server, you have the option to automatically create mailboxes on the target Exchange server.

       See How to automatically create mailboxes on target Exchange server?

       Once the mailboxes are created on the target server, EdbMails automatically maps the mailboxes and folders between the source and target servers. For greater flexibility, you can also manually map source folders and subfolders to specific target locations as needed.

      

  • Step 6. Migrate from Outlook PST to Live Exchange server

    • Verify the mailbox mapping.
    • Click the ‘Settings’ button to customize your migration process. For example, the date filter lets you migrate only the items received after, before, or within a specific date range. Similarly, you can apply filters based on subject, sender, recipient, or read and unread status of the messages.
    • Click ‘Start Migration’ to begin the migration process.

      

    • The migration process has now started. Once it’s complete, a confirmation message will appear. Click the ‘View Logs’ button to access the detailed migration report, which displays the complete migration status along with the number of items migrated in each folder.