Exclude a public folder from migration

Problem:

You want to exclude a specific public folder from migration when using EdbMails Office 365 Migration or Exchange Migration software.

Solution:

Follow the below methods to change the permissions of specific public folders and force the application to skip them during migration.

• Method 1: Exchange admin center (Exchange 2013 and later versions including Exchange online)
• Method 2: Exchange Management Shell (Exchange 2007 version and later versions)

Steps to modify Public folder permissions in the Exchange admin center (Exchange 2013 version and later):

1. Log in to the 'Exchange admin center' on the source Exchange server
2. Navigate to the 'public folders' and then 'public folders' tab. Select the folder that you want to remove from the migration job and modify the folder permission.
3. Click the 'Manage' under 'Folder permissions'. In the below screenshot, folder 'test1' is selected

   

4. Click the '+' button to add a new user account and modify its permissions. This user account should match the account used in your EdbMails application to connect the source server. If the user account already exists in the table, press the edit icon to modify the permission. You can also directly move to Step 6.

   

5. In the 'public folder permissions' window, browse the user account, (the Admin account used in EdbMails application)
6. Under 'Permission level', check only the 'Folder visible'

   

7. 'Save' the changes.

   Check the 'Apply changes to this public folder and all its subfolders' checkbox if any subfolders in that folder and 'Save'.

   

   Note: In some scenarios, you may need to migrate only a specific subfolder. To exclude other folders from migration, navigate to the root public folder, set'Folder visible' permission, and uncheck all the other permission. This setting is passed to all subfolders. Next, navigate to the specific folder which you want to migrate, and set the Permission level as 'Owner' in the 'public folder permissions' window. This way you can migrate the specific subfolder.

   

Steps to modify Public folder permissions using Exchange Management Shell (Exchange 2007 version and later):

1. Open the 'Exchange Management Shell' on the source Exchange server
2. Run the following command to remove all the permissions
   
   

   Remove-PublicFolderClientPermission -Identity "\file_path" -User "user_name"

   Where '\file_path' is the path of the public folder. 'user_name' is the UPN or alias used to connect to a source Exchange server.

3. Execute the below command to enable the Folder visible permission
   
   

   Add-PublicFolderClientPermission -Identity "\file_path" -User "user_name" -AccessRights FolderVisible

   The Folder you selected will be excluded during the migration as it doesn’t have suitable permission.

Click here to know the steps to migrate Exchange Public folder using EdbMails

Click here to know the steps to migrate Office 365 Public folder using EdbMails